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State Funds Accounting: Procurement Card

In December 1999, the University joined the NYS Procurement Card Program to help streamline the campus procurement process for goods and services. The program enables campus personnel to charge general supplies and equipment using a credit card charged to their University State Purpose, Dormitory Fund, or Income Fund Reimbursable Account. Cardholders are able to receive items much more timely than under the traditional procurement process.

In July 2003, to meet the challenging State fiscal climate affecting the University, purchasing policy was changed to the effect that, all commodity purchases up to $1,499 would be effectuated by end-users via the New York State Procurement Card.

I encourage those of you who do not have a card to apply now. Please note that non-state employees are now able to apply for the card as long as they manage State funds. As of July 1, 2008, the State Purchasing Office will no longer accept purchase requisitions for items below $4,999 that can be purchased legitimately via a Procurement Card.