University at Albany, State University of New York
Contact UAlbany Directories Calendars & Schedules Visitors Site Index Search
Admissions Academics Research IT Services Libraries Athletics
State Accounting Homepage
News
Staff
Forms
Authorized Signatures
AP-102 Form
Travel
General Travel Procedures
Travel Reimbursement
Travel Advance
State Contracted Agencies
Interviewee Travel Costs
Citibank Travel Account
Procedures Manual
Introduction
Receiving and Payment
IFR Billing and Collections
Account Management
Accounting Reports
Procurement Card
Introduction
NYS PROCUREMENT CARD APPLICATION
                    
All Funds Reporting
Links


Sponsored Funds Financial Management
(formerly known as Sponsored Funds Accounting)

State Accounting
 
Accounting |Introduction |IFR Billing and Collections | IFR Billing and Collections - Change Funds

Financial Procedures Manual: IFR Billing and Collections

Change Funds

Change funds are authorized for projects that need to collect cash and give change to clients. All change funds must be approved by the University Controller. It is not appropriate to withhold collections for use as change or petty cash funds.

  1. Change funds should not be used to purchase goods and services.

  2. Once approved, the change fund should remain at a constant amount.

  3. Change funds should be controlled at all times and, when not in use, stored in a safe or locked drawer and in an area accessible by designated personnel only.

  4. The form provided as ATTACHMENT IV-5 (PDF) is used to request approval for the use of change fund and assign responsibility for its use and safe keeping.
     

 


Top