The ASA/ALC Gretchen Walsh Book Donation Awards Committee

2019 Call for Applications and Criteria
ASA-Funded Shipping for Book Donation Projects

The African Studies Association (ASA) offers an annual grant program to assist book donation projects with shipping costs to send book donations to African libraries and schools. The Africana Librarians Council Book Donations Committee reads grant proposals and makes recommendations to ASA. ASA grants generally support small grants in amounts from $200 to $1000. Past awards are listed here. Those applying for partial funding of a project should clearly show how additional funding will be solicited. The grants are intended to encourage innovative projects that incorporate essential elements, including:

1. Recipient participation
Book donation programs should reflect a partnership between institutions in Africa and the US with a liaison contact from each institution. While large scale donations of container-loads of books can be effective, the ASA is trying to fill a perceived gap by increasing the number of small to medium-sized projects that focus on specific, articulated needs. Community based, grassroot project involvement with benefit to broad, non-sectarian populations are encouraged.

2. High quality materials
While books need not be new, they should be in good condition and relevant to the recipient's needs. Books can be procured from libraries' duplicates, personal libraries, books stores, students and publishers.

3. Attention to details of logistics The project plan should include a place to store books as they are being collected, a means of reviewing the books for physical quality and relevance to the recipient's request, materials and staff for packing, a means of shipping to Africa, and all necessary paperwork for customs and shipping. The ASA cannot offer any services in arranging shipping or other
logistics. Our role is to supply funding to the greatest extent possible.

Applications for Funding

1. Project description: Send a 1-3 page description covering:

• the recipient and relationship to donor
• the materials requested (specific titles or subject areas)
• the number of books, and means of obtaining them
• shipping and other logistical plans
• status of the project----is it already underway, or just in the idea stage?
• who will administer the project? Who is the liaison in Africa?

2. Budget

• What are total costs of the project?
• How much is the request to the ASA?
• How will ASA funds be used?
• For partial funding requests, how will other funds be solicited?

3. Deadline
Applications are due to the office of the ASA Secretariat by April 30, 2019.

If by Mail:
African Studies Association Rutgers University - Livingston Campus
54 Joyce Kilmer Avenue
Piscataway, NJ 08854-8045

Tel: 848-445-8173
Fax: 732-445-1366

Electronic submissions are welcome if accompanying documents can be sent via e-mail or are on the Web.
Please send electronic submissions to the African Studies Association staff.

Suzanne Moyer Baazet
Executive Director
Email: [email protected]

Lori Ann Chitty Ray
Program Assistant
Tel:  848.445.1273
Email:  [email protected]

A report on the project and a brief summary for ASA News are required at the project's completion. Photographs, websites, digitized information related to project progress is encouraged and may be used for development purposes by ASA or ALC.

Previous book donation award winners are listed on the website at the following URL: https://www.albany.edu/~dlafonde/Global/book_donation/ASAbookaward.htm.

For more information on Book Donation Programs: https://www.albany.edu/~dlafonde/Global/book_donation/bookdonation.htm
Book Donations Introduction and Tips: https://www.albany.edu/~dlafonde/Global/book_donation/bkdonsuccess.htm

Africana Librarians Council, Book Donation Committee page: https://www.albany.edu/~dlafonde/Global/book_donation/