Section 2

SECTION II:  GENERAL UNIVERSITY POLICIES AND INFORMATION




ACADEMIC POLICIES

The University has specific undergraduate and graduate academic policies regarding the curriculum, grading, withdrawals, academic grievance procedures, General Education requirements, final examinations, dissertation and thesis preparation, language requirements, etc. The Office of Undergraduate Studies annually produces Undergraduate Academic Policy Reminders which are supplied to deans and chairs. Moreover, the Undergraduate and Graduate Bulletins include a description and explanation of the various undergraduate and graduate policies and regulations. Questions concerning the interpretation of these policies should be referred to the Office of Undergraduate Studies (AD 214) or the Office of Graduate Studies (AD 112), as appropriate. The University's policy and procedures for dealing with cases of academic dishonesty is reproduced here.


ACADEMIC INTEGRITY:  POLICIES AND PROCEDURES

The University at Albany expects all members of its community to conduct themselves in a manner befitting a tradition of honor and integrity. They are expected to assist the University by reporting suspected violations of academic integrity to appropriate faculty and/or administration offices. Behavior that is detrimental to the University's role as an educational institution is unacceptable and requires attention by all citizens of its community.

Guidelines, designed especially for students and printed in the Undergraduate and Graduate Bulletins, define a context of values within which individual and institutional decisions on academic integrity can be made. It is every student's responsibility to become familiar with the standards of academic integrity at the University. Claims of ignorance, of unintentional error, or of academic or personal pressures are not sufficient reasons for violations of academic integrity. Failure to observe standards of academic integrity can result in penalties ranging from a warning, to a failing grade in a course, to expulsion from the University, depending on the circumstances.

The following general procedures for faculty have been adopted by the University Senate.

Penalties and Procedures

Faculty Course Sanctions

When a faculty member has information that a student has violated academic integrity in a course or program for which he or she is responsible and determines that a violation has occurred, he or she will inform the student and impose an appropriate sanction. A faculty member may make any one or a combination of the following responses to the infractions cited above:

  • warning without further penalty;
  • requiring rewriting of a paper containing plagiarized material;
  • lowering of a paper or project grade by one full grade or more;
  • giving a failing grade on a paper containing plagiarized material;
  • giving a failing grade on any examination in which cheating occurred;
  • lowering a course grade by one full grade or more;
  • giving a failing grade in a course.
If a faculty member announces a failing grade in the course as a possible result of academic dishonesty, the student receiving such a penalty will not be permitted to withdraw from the course unless the grievance or judicial system rules in favor of the student.

Any faculty member encountering matters of academic dishonesty in an academic program or class for which he or she has responsibility may, in addition to, or in lieu of, the actions cited above, refer a case to the University Judicial System. After considering the case under the procedures provided by the University, the appropriate University judicial body will recommend the disposition of the case which can include disciplinary probation, suspension, or expulsion from the University.

Judicial Procedures

The University at Albany operates under a presumptive penalty system for cases of academic dishonesty. Generally, a student with no prior disciplinary record who is found guilty of academic dishonesty will be suspended from the University for a minimum of one semester. Those guilty of a serious offense or repeated offenses can expect to be suspended for two or more semesters or, in aggravated cases, expelled.

The University Council fixes the general rules for the University's judicial system. The following procedures for matters of academic dishonesty are consistent with those general rules.

  1. Any member of the University community encountering matters of academic dishonesty may report such matters to the Office of the Dean of Undergraduate Studies or the Dean of Graduate Studies, as appropriate. Those offices are responsible for describing the options available for dealing with cases of academic dishonesty. Representatives of those offices may attend any subsequent hearing as a nonparticipating observer.

  2. If a faculty, student or staff member wishes to pursue a matter formally, he or she may refer the case to the University judicial system through the Office of the Vice President for Student Affairs. The Dean of Graduate Studies or the Dean of Undergraduate Studies may also refer cases to the University judicial system through the Office of the Vice President for Student Affairs.

  3. The Vice President for Student Affairs is responsible for the implementation of hearing procedures as defined in the Student Guidelines. The Vice President or an appointed designee will schedule cases referred to his or her office for hearing before a panel made up of members from the Committee on Student Conduct or a Hearing Officer.

  4. The purpose of a hearing is to determine the facts of the case and to recommend sanctions. The results of the hearing are communicated to each of the three parties to the case:  the student, the complainant, and the appropriate Dean. If no appeal for a rehearing is made by any of those, the recommended sanction will be forwarded to the Vice President for Academic Affairs for review and implementation.

  5. If any of the three parties to the case believe that (1) due process was not followed in the case, or (2) that the recommended sanction was not commensurate with the offense, or (3) that important new evidence is available, that party has a right to appeal the case. Such appeals are made to the Vice President for Academic Affairs or an appointed designee who shall review the appeal in accordance with these criteria and determine if the appeal is to be accepted and a rehearing ordered. In such a case, a subcommittee composed of members of the Committee on Student Conduct not involved in the original hearing will be convened. The results of such a rehearing, along with all other records of the case, will be communicated to the Vice President for Academic Affairs who will make final disposition of the case and provide for its implementation.

  6. In some cases, a hearing will not be necessary if a student admits to the charges filed or if a resolution is achieved between the student and faculty or staff member by mutual consent. In either case, a faculty Hearing Officer will review the case and, if satisfied with the plea or resolution, may proceed without a hearing to recommend a sanction in the case as provided above.

In those instances where faculty or staff members do not refer a violation to the University judicial system but instead deal with the matter entirely within the bounds of discretion available to them, they are expected to report in writing to the Offices of Graduate or Undergraduate Studies, as appropriate, all sanctions they impose, along with a brief description of the incident. A copy of the report is to be given to the student. These offices will maintain a copy of such reports for the duration of a student's enrollment at the University. Upon graduation or separation of the student from the University, these confidential reports will be destroyed. Violations of academic integrity by graduate students are reported by faculty directly to the Graduate Office for appropriate action. This office replaces the Office of Undergraduate Studies in all matters involving graduate student violations of academic integrity.

Students who feel they have been erroneously penalized by a faculty or staff member for an academic integrity infraction or think that a penalty is inappropriate may grieve these issues through procedures developed for each college, school, program, or department of the University. Copies of the procedures are maintained in Deans' offices, in the Office of Undergraduate Studies or Graduate Studies, and in the Office of the Vice President for Student Affairs. A copy of the disposition of any grievance arising in matters of academic dishonesty will be attached to the faculty correspondence in the Offices of Undergraduate or Graduate Studies.

When a student violates academic integrity in more than one academic exercise, whether those infractions occurred during the same or different periods of time, or in the same or different courses, the University regards the offense as an especially serious subversion of academic integrity. The matter becomes particularly severe when the student has been confronted with the first infraction before the second is committed. Whenever the Offices of Undergraduate or Graduate Studies receive a second academic integrity report on a student, the Dean will request a hearing before the University judicial system.

The Director of Libraries or the Computing Center, upon finding of theft, damage, or misuse of facilities or resources, will forward all such cases to the University judicial system for review and disposition, which can include suspension or expulsion from the University. The Director of the Library or the Computing Center may, in individual cases, limit access to the Library or Computing Center pending action by the University judicial system. In all other cases of academic dishonesty which come to the attention of any staff, faculty, or student, it is expected that the Dean of Undergraduate Studies will be notified of such infractions. The Dean of Undergraduate Studies or the Dean of Graduate Studies, as appropriate, will process all such alleged matters of academic dishonesty and refer them to the University judicial system.

The University judicial system was established by the governing bodies of this campus and is administratively the responsibility of the Vice President for Student Affairs. Any questions about the procedures of the University judicial system may be secured by inquiry to that office.

(University Senate Bill No. 8990-23)


DEVELOPMENT AND ADVANCEMENT POLICIES

In order to best serve the University and its constituent units, we need to assure that persons across the campus in colleges and schools and in our collateral organizations play an important role in these efforts. They cannot be done simply by a central group; it requires a coordinated effort of the whole University. However, it is also important to recognize that raising funds brings with it responsibilities in terms of how they are raised, how they are expended, and how they are accounted for. A variety of federal and state laws impinge on these matters, as well as University policies. Moreover, an orderly system must be in place to assure that University priorities are more likely achieved and high-quality solicitation programs are mounted and carried through. To these ends, the following set of policies has been developed to guide our efforts over the next years.

General Policies

The President or her designee is responsible for the interpretation of all campus and system-wide gift policies and procedures and the coordination of fund-raising programs on behalf of the University and its campus-related organizations including, but not limited to, The University at Albany Foundation and the Alumni Association.

This includes the planning and implementation of all annual, capital, and project-oriented fund-raising efforts involving the cultivation, solicitation, and stewardship of individuals (including alumni, friends, and parents), corporations, and foundations by means of grants, gifts, and memberships fees.

The University and The University at Albany Foundation have the responsibility to:  oversee the appropriate management of prospects, approve literature for fund raising, approve the receipt of gifts, specify financial management procedures, and audit financial records, to insure that the purposes of Foundation and University policy are met.

The President of the University has designated to the Vice President for University Advancement the responsibility for approving, directing, and coordinating fund-raising activities of all alumni, parent, corporate, foundation and community relations programs at the University. The Vice President is expected to work collaboratively with the various units in these efforts. The Vice President for University Advancement has responsibility for all organized fund-raising activity in the name of the University, or any unit within it, other than those coordinated by the Office of the Vice President for Research, and provides leadership and cohesion to all development initiatives and programs. This includes the approval and management of all plans, strategies, prospect allocations, and staffing related to these functions.

It includes as well responsibility for directing and coordinating the activities of The University at Albany Foundation, a 501(c)(3) organization recognized as the institution's official campus-related foundation.

The University at Albany Foundation is a New York not-for-profit charitable corporation organized for the purpose of encouraging voluntary private gifts, trusts, and bequests for the benefit of the University at Albany, State University of New York. Responsibility for governance of the Foundation, including investment of endowments, is vested in a Board of Directors, comprising alumni, community, and University representatives. Unrestricted income and gifts are used to support programs of the Albany campus and The University at Albany Foundation.

All fund-raising programs and projects must be planned and conducted in keeping with the mission and objectives of the University at Albany, State University of New York. All funds solicited in the name of the University or parts of it must be collected and expended in conformity with the requirements of law and University policies.

No commitments for naming of buildings, facilities, funds, or programs may be made without the approval of the President or her designee. In some instances, further approval is required by the University Council and/or the SUNY Trustees.

Services to be Provided

To encourage and foster the growth of fund-raising activities by schools, colleges, centers, and units, the Division of University Advancement will share its resources to the fullest extent possible. These resources include reports generated from the alumni/development data base; targeted research on individuals, corporations, and foundations; solicitation coordination of major and planned gift prospects, corporate and foundation prospects; consultation on proposals for funding; authorization to use the University's name*; stewardship and donor recognition activities; and opportunities for affiliate alumni group development, among others. Such resources will be made available according to priority and capacity.

The Office of University Development encourages the sharing of resources and growth of fund-raising activities by constituent development personnel representing schools, colleges, centers, and units of the University at Albany.

Prospect Coordination

A central concern in fund raising in colleges and universities is to ensure that various units or individuals are not soliciting the same persons or organizations in an uncoordinated way for a wide variety of purposes. There has to be a system of ensuring that appropriate prospects are assigned to appropriate solicitors and the goals of all of the units in the University achieved in an optimal fashion. Thus, before any solicitation is undertaken by individuals or units in the University, in areas other than those covered by the Office of Research, it is important that solicitation be cleared with the Office of University Development. It is expected that in most cases this will be a fairly routine process, since a particular prospect is probably unique to a given solicitor. However, it may also be the case that a prospect, such as a company or well-known individual, will be sought for solicitation by a number of persons at a given point in time. It is the responsibility of the Office of University Development to ensure that there is a match between the best solicitors and prospects.

Gift Processing

All gifts, i.e., cash, annuities, gifts in kind, equipment, etc., to the University at Albany must be reported to the Foundation Business Office (LC B30; phone ext. 2-3350).

Failure to report gifts will jeopardize the tax deduction for the donor. Additionally, the University will not accept stewardship responsibility for gifts which have not been reported.

Some gifts may not be appropriate for acceptance through the campus foundation and must therefore be accepted by SUNY. These gifts are subject to policies set forth in Item 260 entitled "Gift Acceptance Procedures" (8/12/82, SUNY), which specifies the procedures necessary for the review and acceptance of gifts or bequests to State University or to one of the State-operated campuses.

Donors should be reminded to make checks out to The University at Albany Foundation to ensure that the contribution will go directly to the University at Albany. Checks and instruments which carry the State University of New York name will be processed through SUNY's Central Office. Similar provisions in language apply to bequests and planned gifts.

Recipients of cash gifts will forward the check or other forms of cash gifts to the Administration and Financial Operations Office, together with supporting correspondence and account information.

*"State University of New York at Albany," "University at Albany," and all abbreviations thereof, e.g., SUNYA, is the institution's official name and the use of this name on stationery, in public literature, in logos or other graphic presentations in connection with financial and legal commitments, must be used only for official University business through delegated authority by the President.

Alumni Records

The Division of University Advancement has been designated the official and sole repository of the alumni, development and related financial data bases. This centralized data base will provide accurate, cost-effective, and timely service to duly recognized campus entities for approved programs and projects. The cooperation of campus schools, colleges, and units in advising the Division of additions, deletions, and adjustments to the data base will significantly enhance the quality of service provided.


FREEDOM OF EXPRESSION

The University reaffirms its commitment to the principle that the widest possible scope for freedom of expression is the foundation of an institution dedicated to vigorous inquiry, robust debate, and the continuous search for a proper balance between freedom and order. The University seeks to foster an environment in which persons who are on its campus legitimately may express their views as widely and as passionately as possible; at the same time, the University pledges to provide the greatest protection available for controversial, unpopular, dissident, or minority opinions. The University believes that censorship is always suspect, that intimidation is always repugnant, and that attempts to discourage constitutionally protected expression may be antithetical to the University's essential missions:  to discover new knowledge and to educate.

All persons on University-controlled premises are bound by the Rules and Regulations for Maintenance of Public Order, which deal in part with freedom of expression (adopted by the Board of Trustees of the State University of New York June 18, 1969; amended 1969, 1980). Members of the University community should familiarize themselves with those rules and regulations. In addition, University faculty are protected by and bound by Article XI, Title I, Section 1 of The Policies of the Board of Trustees (adopted January 1987), entitled "Academic Freedom." It reads as follows:

"It is the policy of the university to maintain and encourage full freedom, within the law, of inquiry, teaching, and research. In the exercise of this freedom the faculty member may, without limitation, discuss his own subject in the classroom; he may not, however, claim as his right the privilege of discussing in his classroom controversial matter which has no relation to his subject. The principle of academic freedom shall be accompanied by a corresponding principle of responsibility. In his role as a citizen, an employee has the same freedom as other citizens. However, in his extramural utterances an employee has an obligation to indicate that he is not an institutional spokesman."

University officials or other members of the University community in a position to review publications, speakers, performances, or any other form of expression may establish legitimate time, place, and manner regulations for the maintenance of an orderly educational environment; however, they may not prohibit expression for any reason related to the content of the expression, except as permitted in those narrow areas of expression devoid of federal or state constitutional protection.

Initial regulation of posters intended to be displayed on Podium bulletin boards will be administered by the Office of Campus Life. In addition to matters covered below, the Office of Campus Life may, to maintain an orderly educational environment, establish time, place, and manner regulations for posters.

The Office of Campus Life will have available information and materials concerning any restrictions that apply to posters and will present it readily to anyone needing assistance in designing or mounting posters.

If the Office of Campus Life determines that a poster submitted for approval appears to contain expression that is devoid of Constitutional protection or appears to contain material likely to give major offense to groups defined by race, sex, age, religion, ethnicity, physical condition, or sexual preference, the person requesting approval for such poster will be urged by University officials to adopt some alternate design for the poster which will avoid the inappropriate attributes.

If the efforts described above fail to dissuade those wishing to display a poster considered to be devoid of Constitutional protection, the proposed poster will be referred to CAFE for review. CAFE will have two University business days to conduct its review.

When notified that an objectionable poster has been referred to CAFE, the Chair of CAFE shall so notify all Council members and assemble as many of them as possible within two University business days to review the proposed poster.

After reviewing the poster, CAFE will rule as to whether the poster contains material devoid of Constitutional protection. The Council will report its finding and make a written recommendation about display to the President (or designee) to take final action on the matter.

Within one University business day, the President (or designee) shall notify the Chair of CAFE in writing of his/her findings, and shall notify the Office of Campus Life whether to register the poster for display.

Speakers invited to campus by University groups or individuals, and other speakers who may be legitimately present on campus, will be given the utmost protection to communicate their messages without disruptive harassment or interference. Opponents to those speakers enjoy the same protections for expressing their dissent.

All members of the University community share the duty to support, protect, and extend the commitment to the principle of freedom of expression, and to discuss this commitment with groups or individuals who seek to take part in University life. While all persons may seek to peacefully discourage speech that may be unnecessarily offensive to particular individuals or groups, speech that may be antithetical to the University's value, those persons must support the legal right of free speech.

Under Section 1.5 of its charge, the Council on Academic Freedom and Ethics will serve as a hearing body available to those members of the University community who feel their freedom of expression has been unfairly suppressed. The Council will report its findings to the President for further review and action. (University Senate Bill No. 8687-10; amended as University Senate Bill No. 8889-04)


FREEDOM OF INFORMATION

New York State's Freedom of Information Law may be found in Article 6 of the Public Officer's Law dated January 5, 1977. Article 87 of the Law gives the public access to agency records and the right to inspect and copy all records except those exempted by state and federal law. The Assistant Vice President for Human Resources Management has been designated the Campus Records Access Officer. Questions regarding the Freedom of Information Law as well as requests for access to public records should be directed to the Campus Records Access Officer.


NEPOTISM

(Issued by the President on May 1, 1979.)

Federal laws under which federal funds are made available to the University contain specific requirements for the administration of these funds in order to preclude "conflict of interest" practices, that is, practices where there seems to be evidence that responsible officials have afforded their relatives preferential treatment in hiring and promotion. Federal and State EEO and Affirmative Action laws also prohibit discriminating practices. This policy is established to strike a balance between preventing preferential treatment and yet not discriminating against applicants or employees based solely upon marital or blood relationships.

  1. University policy does not preclude the employment of two or more members of the same family. However, an employee of the University may not officially approve nor recommend the appointment, reappointment, promotion, or salary adjustment of a relative.

  2. Where a search process results in the nomination of a candidate who is a relative of a person in the administrative chain, the proposed appointment, with full documentation supporting the proposal, must be passed for action to the next administrative level above the official who is a relative. The responsible official at this next level will forward the proposal, with recommendations, through channels to one of the following:

    1. to the Vice President for Research for all externally funded research positions;

    2. to the Vice President for Academic Affairs for all instructional positions;

    3. to the Classification Committee for all other non-research, non-teaching positions (State-funded, UAS, etc.);

    4. to the Council on Promotions and Continuing Appointments for any faculty case requesting tenure.

  3. If employees find themselves responsible for the direct supervision of a member of their own family, they must arrange with their supervisor for an appropriate means of removing themselves from any process which evaluates or otherwise considers the relative for reappointment, continuing appointment, promotion, or salary adjustment. Further, supervisors will provide for independent verification of the time and effort expended for the position.


SMOKING POLICY

It shall be University policy that smoking is prohibited in all areas of University buildings except in residence halls which are governed by residence licenses and New York State law. In addition, smoking is prohibited within 30 feet of exterior ventilation intakes and is prohibited within 10 feet of building entrances, open windows, and in all exterior stairwells.

This prohitition against smoking covers all academic, administrative, recreational, and all other buildings, and includes lobbies, stairwells, hallways, the tunnels, the walkway between Husted and Richardson, employee lounges and restrooms, all food service areas, all restricted work areas, and all other interior areas not specifically referred to in this policy.

The University administration, after consultation with relevant governance bodies, may establish additional limitations on smoking on University grounds in order to assure that interior areas remain smoke-free.

Provisions shall be made for the enforcement of this policy.

The University Senate shall establish an advisory committee on smoking as a subcommittee of the University Life Council. The Advisory Committee shall consist of members of the University Senate, the University administration, and student and union leaders. The Advisory Committee shall be charged with providing guidance to the Administration on implementation of the policy, making recommendations concerning educational materials and programming, and making recommendations concerning enforcement of the policy including the imposition of penalties. The Advisory Committee shall further be charged with regularly reviewing the policy and recommending changes as needed.


INFORMATION

Accreditation, Principles Of

In January 1987 the University Senate passed and the President approved a policy which endorsed the Statement of Principles of Accreditation adopted by the National Association of State Universities and Land Grant Colleges (NASULGC) and which specified that the University at Albany seek accreditation only from organizations that accept those principles. The University at Albany also will seek accreditation only from organizations affiliated with the Commission on Recognition of Postsecondary Accreditation (CORPA) or which plan to seek accreditation from CORPA, except that the President may make exceptions to the policy on recommendation of the faculty of a program if in their judgment accreditation by a nonaffiliated organization is essential for the future employment prospects of its students. The full statement of principles is available from the University Senate (AD 259).

The University enjoys unusual accreditation privileges. It is chartered by the Board of Regents of New York State. All of its degrees and programs are registered and its professional programs fully approved by the Board of Regents through the New York State Education Department. It is a member of the Council of Graduate Schools in the United States. It is fully accredited by:  The Middle States Association of Colleges and Secondary Schools; American Psychological Association Council on Rehabilitation Education; The Council on Social Work Education; The American Chemical Society; The American Library Association; The American Assembly of Collegiate Schools of Business; The American Board on Counseling Services, Inc.; and its graduates are recognized by the American Association of University Women.

Complaint Process (Pursuant to Regulations of the Commissioner of Education)

Section 494C(j) of the Higher Education Act of 1965, as amended, provides that a student, faculty member, or any other person who believes he or she has been aggrieved by an institution of higher education has the right to file a written complaint.

In New York State, a complaint may be filed by any person with reason to believe that an institution has acted contrary to its published standards or that conditions at the institution appear to jeopardize the quality of the institution's instructional programs or the general welfare of its students. Any person who believes he or she has been aggrieved by an institution on or after May 4, 1994, may file a written complaint with the Department within three years of the alleged incident.

How to File a Complaint

  1. The person should first try to resolve the complaint directly with the institution by following the internal complaint procedures provided by the institution. An institution of higher education is required to publish its internal complaint procedure in a primary information document such as the catalog or student handbook. (The Department suggests that the complainant keep copies of all correspondence with the institution.)

  2. If a person is unable to resolve the complaint with the institution or believes that the institution has not properly addressed the concerns, he or she may send a letter or telephone the Postsecondary Complaint Registry to request a complaint form. Please telephone (212) 951-6493 or write to:

    New York State Education Department
    Postsecondary Complaint Registry
    One Park Avenue, 6th Floor
    New York, New York 10016

  3. The Postsecondary Complaint Registry Form should be completed, signed, and sent to the above address. The completed form should indicate the resolution being sought and any efforts that have been made to resolve the complaint through the institution's internal complaint process. Copies of all relevant documents should be included.

  4. After receiving the completed form, the Department will notify the complainant of its receipt and make any necessary request for further information. When appropriate, the Department will also advise the institution that a complaint has been made and, when appropriate, the nature of the complaint. The complainant will also be notified of the name of the evaluator assigned to address the specific complaint. The evaluator may contact the complainant for additional information.

  5. The Department will make every effort to address and resolve complaints within 90 days from receipt of the complaint form.

Complaint Resolution

Some complaints may fall within the jurisdiction of an agency or organization other than the State Education Department. These complaints will be referred to the entity with appropriate jurisdiction. When a complaint concerns a matter that falls solely within the jurisdiction of the institution of higher education, the complainant will be notified and the Department will refer the complaint to the institution in question and request that the matter receive a review and response.

Upon conclusion of the Department's complaint review or upon a disposition of the complaint by referral to another agency or organization, or to the institution of higher education, the Department will issue a written notice to the complainant describing the resolution of the complaint. The complainant may contact the Department evaluator directly for follow-up information or for additional assistance.


Educational Opportunities Program (EOP)

The Educational Opportunities Program seeks to provide academic-support services to students whose educational and economic circumstances have limited their post-secondary educational opportunities, but who have the capability and motivation for college study. All students must have earned a high school diploma or its equivalent prior to admission. EOP students carry a full load of regular and/or non-credit developmental courses (writing and reading skills; mathematics; science). They meet the same graduation requirements as other students over a somewhat longer matriculation period. The program has over 3,000 graduates, 15 percent of whom graduated with honors. Forty percent of these graduates have matriculated in post-baccalaureate and professional curricula.

Information Technology Services

Information Technology Services (ITS) offers a wide range of services to meet the IT needs of the dynamic campus community. Enterprise-level information systems and services, high performance research computing, information security and customer service and support are available to all members of the University. For more information, visit our website at http://www.albany.edu/its.

Libraries

The University Libraries, a member of the Association of Research Libraries, Research Libraries Group, and the Center for Research Libraries, contains over 1.8 million catalogued volumes and more than 2.8 million microforms and subscribes to approximately 5,000 periodicals. The Libraries provide access to online information resources via the Internet and to electronic bibliographic databases via the campus network. An award-winning "Virtual Library" Web page (http://www.albany.edu/library/newlib/../index.html) provides access to a wide variety of carefully selected reference and rsearch sites. In-library access to CD-ROM data files (ERIC, Psychlit and CIRR) is also available. A library faculty member serves as Official Representative for the campus membership in the Inter-University Consortium for Political and Social Research and provides access to its machine-readable data collections. In addition to the University Library on the podium, the Thomas E. Dewey Graduate Library for Public Affairs and Policy serves the Rockefeller College and other University constituents on the downtown campus.

A variety of publications assisting patrons in use of collections and library services is available at reference desks in the two libraries. Subject bibliographers serve as liaisons between the library and academic units. Bibliographic instruction sessions may be arranged for specific classes.

Regulations governing the use of the University Libraries have been formulated to protect the collections, to ensure fair access to resources and services, and to provide facilities conducive to study and research.

Office Supplies

A number of campus specific items such as return address envelopes, requisitions, etc., are available through the Rapid Copy Center. General supplies are obtained through the Purchasing Office where special procedures have been established to provide quick placement of orders and delivery to University departments. For additional information of office supple catalogs, please call the Purchasing Office (442-3255).

Other items (i.e., special instructional supplies, equipment, etc.) should be cleared with the department chair and ordered directly through the Purchasing Office. Quantity ordering of instructional materials, such as printed tests, should also be cleared through the chair. Details on procedures for purchasing all equipment, supplies and services are contained in the Institutional Services Manual which is available from the Purchasing Office, Indian Quad B7 (442-3255).

Organization Of Research Activity

Research Foundation

The Research Foundation of SUNY is a non-profit, educational corporation, which is chartered by the Board of Trustees of SUNY to serve as trustee and fiscal administrator for all gift, grant, and contract funds supporting sponsored research, training, and related programs carried out or supervised by State University faculty members.

The Research Foundation and the Central Office of SUNY administer several special grant and fellowship programs that provide support to faculty members for scholarly and creative activities. Information about these opportunities, including when and how to apply, can be obtained from the Office for Research.

University at Albany Office for Research

Research and other scholarly activity are an integral part of the professional life of each faculty member, especially at a university graduate center. The University at Albany supports and encourages these activities in varied ways.

The Vice President for Research and Dean of Graduate Studies is responsible for establishing policies for developing and managing a broad program of high-quality research throughout the University. The Vice President serves as the Campus Operations Manager for the Research Foundation and is responsible for the fiscal administration of grants and contracts.

The staff of the Office for Research, located in Administration 216 (442-3510), works under the direction of the Vice President and assists faculty members in developing and submitting proposals for external support. The office disseminates information about funding opportunities and assists in the preparation of proposals to insure that budgets and work statements are consistent with University policies and sponsor guidelines. The Development staff provide several services, including a computerized information retrieval system called the Sponsored Programs Information Network (SPIN), which is intended to assist faculty members in locating potential sources of support for projects. This office, in its capacity as an agent of the Research Foundation, also processes and submits all proposals from faculty members for submission to sponsors, accepts Research awards, and executes contracts on behalf of the Research Foundation. Members of the research community can search for funding sources and view statistical and policy information on the Office’s homepage on the World Wide Web (http://www.albany.edu/research/office/ofrtop.html).


Parking

The purpose of a structured and regulated parking system is to facilitate the activities of the University, primarily instruction. The system of controlled and designated lots is designed to provide parking that will give faculty and staff access to classrooms and offices, students the ability to commute, and visitors the ability to participate in University activities. To this end, the University at Albany has developed parking regulations which are designed to meet these requirements as well as the special needs of individual community members. These rules are set by the President of the University and in consultation with the University Council when appropriate. Compliance with these regulations is encouraged by fair and consistent enforcement.

All University members parking a vehicle on campus must purchase a parking decal either by mail or in person at the Office of Parking Management. In addition to the $10.80 per vehicle charge, a parking fee must also be paid. Current exemptions to the parking fee include University at Albany employees who are represented by CSEA, UUP, PEF, or Council 82. However, vehicle registrations and priority parking charges still apply.

Compliance with parking regulations is encouraged by fair and consistent enforcement. Illegally parked vehicles are subject to ticketing and towing. Parking rules and regulations brochures, current fee schedules, and campus maps are available from the Office of Parking Management and from the University Police Desk Officer.

Questions regarding University parking should be directed to the Office of Parking Management (442-3121).

Public Order (Rules Of Public Order)

The Board of Trustees of the State University of New York adopted rules and regulations pertaining to the maintenance of public order on State University campuses on June 18, 1969. Copies of these rules and regulations are available in the Office of the Vice President for Student Affairs (442-5500).

SUNYCard

The University has moved to a new identification card called SUNYCard. SUNYCard will function as a universal card for University students, faculty and staff and will contain many of the services which are currently provided on several cards. SUNYCard will replace the current I.D. card and function as a photo identification, library, and building access card, and will also take the place of the meal plan card, the Podium Card and Quads Plus Card. Faculty and staff who choose to open a free, pre-paid debit account with Citibank will be able to use their card to access off-campus sales locations and ATM machines utilizing the NYCE or Cirrus networks. Faculty who open a Podium Plus Account will be able to use their SUNYCard to access on-campus sales locations such as the bookstore, vending, laundry and any of the food court vendors. Faculty, staff and off-campus students who sign up with MCI will be offered very competitive long distance rates and an opportunity to obtain a calling card to stay connected to MCI as they travel within the U.S. and internationally. The SUNYCard office is located in Campus Center B52 and will be open for the Fall semester between 9 a.m. and 5 p.m., Monday through Friday.

Textbooks and the University Bookstore

All classroom texts, references, and suggested readings are ordered through the University Bookstore. Textbook requisition forms are available from the department offices or the bookstore. The logistics involved in processing textbook orders mandates strict observance of textbook regulations, schedules and deadlines. Book orders must be received by the bookstore for the fall semester by April 1; for the spring semester by November 1; and for the summer session by March 15.

The University Bookstore offers a state-of-the-art Custom Publishing Service. Now it is easier than ever to provide your students with up-to-the-minute information through Custom Published Texts complied from articles and books. This new service is available for use in any course.

Textbook publishers are anxious to provide faculty with personal copies of each textbook that is used in their classrooms. Please send requests for desk copies directly to the publisher--desk copy request letters are available in the bookstore.

University Police - Emergency Only:  911 Non-emergency:  442-3132

The University Police Department provides 24-hour emergency and routine police, traffic, safety, and security services to members of the University community. University police officers and investigators perform basic police and criminal investigation duties. Security officers enforce parking regulations and check building lock-up.

Crime prevention through education is the primary thrust of Department efforts. Personal safety programs are available through the Crime Prevention Unit. Specialists also conduct physical security surveys.

Faculty and staff are reminded that primary responsibility for property and personal safety rests with the individual. University Police recommend that you be security conscious. Lock your door and pay attention to your valuables. Telephone:  442-3131 (from off campus); 2-3131 (from campus phone); and 911 (after August 15, 1994, from campus phone).