African Studies Association (ASA)

Africana Librarians Council (ALC)

Gretchen Walsh Book Donation Awards Granted by ASA

Call for Applications for the ASA-Funded, Gretchen Walsh Book Donation Awards

Committee Procedures for Selection of Book Donation Awards

Book Donation Directory


Chair of the Book Donation Committee:

Beth Restrick
Head, African Studies Libary
Boston University
771 Commonwealth Ave.
Boston, MA 02215
(617) 353-3726
[email protected]


Book Donations Committee of ALC/ASA

The Book Donations Committee meets twice a year at the Spring and Fall meetings of the Africana Librarians Council. The committee works with ASA to advertise, solicit applications, and select proposals for the ASA funded Gretchen Walsh Book Donation Awards.














The Africana Librarians Council (ALC) was founded in 1957 as part of the African Studies Association (ASA) under the name Archives/Libraries Committee. The ALC continues today as an ASA affiliate organization. Members of ASA whether they are librarians, archivists or documentalists working with materials from and about Africa, or scholars interested in the preservation of or access to Africana, may join the ALC.


Image from University of Wisconsin Madison

Africana Librarians Council: Call for Nominations - Gretchen Walsh Book Donations Committee

2019 Call for Applications and Criteria
ASA-Funded Shipping for Book Donation Projects

The African Studies Association (ASA) offers an annual grant program to assist book donation projects with shipping costs to send book donations to African libraries and schools. The Africana Librarians Council Book Donations Committee reads grant proposals and makes recommendations to ASA. ASA grants generally support small grants in amounts from $200 to $1000. Past awards are listed here. Those applying for partial funding of a project should clearly show how additional funding will be solicited. The grants are intended to encourage innovative projects that incorporate essential elements, including:

1. Recipient participation
Book donation programs should reflect a partnership between institutions in Africa and the US with a liaison contact from each institution. While large scale donations of container-loads of books can be effective, the ASA is trying to fill a perceived gap by increasing the number of small to medium-sized projects that focus on specific, articulated needs. Community based, grassroot project involvement with benefit to broad, non-sectarian populations are encouraged.

2. High quality materials
While books need not be new, they should be in good condition and relevant to the recipient's needs. Books can be procured from libraries' duplicates, personal libraries, books stores, students and publishers.

3. Attention to details of logistics The project plan should include a place to store books as they are being collected, a means of reviewing the books for physical quality and relevance to the recipient's request, materials and staff for packing, a means of shipping to Africa, and all necessary paperwork for customs and shipping. The ASA cannot offer any services in arranging shipping or other
logistics. Our role is to supply funding to the greatest extent possible.

Applications for Funding

1. Project description: Send a 1-3 page description covering:

2. Budget

3. Deadline
Applications are due to the office of the ASA Secretariat by April 30, 2019.

If by Mail:
African Studies Association Rutgers University - Livingston Campus
54 Joyce Kilmer Avenue
Piscataway, NJ 08854-8045

Tel: 848-445-8173
Fax: 732-445-1366

Electronic submissions are welcome if accompanying documents can be sent via e-mail or are on the Web.
Please send electronic submissions to the African Studies Association staff.

Suzanne Moyer Baazet
Executive Director
Email: [email protected]

Lori Ann Chitty Ray
Program Assistant
Tel:  848.445.1273
Email:  [email protected]

A report on the project and a brief summary for ASA News are required at the project's completion. Photographs, websites, digitized information related to project progress is encouraged and may be used for development purposes by ASA or ALC.

Previous book donation award winners are listed on the website at the following URL:

For more information on Book Donation Programs:
Book Donations Introduction and Tips:

Africana Librarians Council, Book Donation Committee page: