Informal Audit: This category of audit permits any student or resident of the state to visit any course (except those listed here). The informal auditor visits courses without tuition, fees, examinations, grading, or credit; and no record is maintained. The instructor determines the level of participation of the informal auditor. A student matriculated at Albany confers with the instructor of the course and requests consent to visit the course. An individual not matriculated at this University must first contact the Office of General Studies and then obtain consent of the individual instructor of the course. NOTE: Informal Audit is not allowed during Summer Session.
Formal Audit: This category of audit allows any student to formally audit any course (except those listed here). The formal auditor pays regular tuition and fees, and the course is entered on the transcript of the student with the grade of N (noncredit) or W (withdrawn) according to 6. as follows.
Exceptions: Generally, the following types of courses cannot be formally audited: practica, internships, research and independent study courses, field courses, clinical courses, workshops, and foreign study programs. Students who feel they have an extraordinary need to audit these courses must prepare a written rationale and submit it to the chair of the department in which the course is offered. Formal audit of graduate-level courses is restricted as outlined in 3. below. If a course is filled and has auditors in it, a student wishing to take the course for credit may displace the auditor.
Formal Audit Policies
- The student must register for the courses during the program adjustment period.
- Students must pay the regular tuition and fees based on their academic status. Fees and tuition will be based on the student's total load, including courses formally audited. Credits taken by formal audit will not count toward full-time status for the purposes of academic retention.
- Registration for the formally audited course must be approved by the student's academic adviser (for nonmatriculated students, either the Office of General Studies or the Office of Admissions) and the course instructor. A senior with a superior academic record may formally audit a 500-level course with the approval of the academic adviser, the major department chair, and the course instructor. In exceptional circumstances, a senior may be authorized to formally audit a 600-level graduate course provided the student has completed most of the upper-division undergraduate and other courses essential to the major field. To formally audit a 600-level course, students must have the approval of their adviser and obtain the written consent of their department chair and the instructor offering the course. The department chair will arrange for copies of these consents to be distributed to the persons involved and to be filed in the student's official folder.
- A student may not change from credit to audit or from audit to credit after the last day to add a course.
- The formal audit option is limited to a maximum of two courses per term for each student.
- An individual who formally audits a course must participate in appropriate ways as determined by the instructor. It will be the responsibility of the student to ascertain from the instructor the degree of participation required. The course will appear at the end of the term on the transcript of the student with a grade of N (noncredit). A formal auditor may withdraw from a course not later than one week after the mid-semester date as stated in the academic calendar and be assigned a W. A student failing to participate satisfactorily will be withdrawn and assigned a W.
- Although not recommended, formally audited undergraduate courses may be taken for graduation credit at a later date. Formally audited graduate courses may not be taken again for graduate credit.
All students must drop and add courses on the Web via www.albany.edu/myualbany.
From the first class day through the sixth class day of the semester, enter myualbany on the web and enter the call number of the course. If the course is closed or restricted, a Section Key Number from the instructor is also necessary. From the seventh class day through the tenth class day of the semester, a Section Key Number (SKN) from the instructor is required for all adds. Enter myualbany on the web, enter the call number and the Section Key Number for the course.
Subject to the approval of the Dean of Undergraduate Studies, after the tenth class day of the semester, a Section Key Number from the instructor must be obtained before the Program Adjustment can be accepted by the Registrar's Office. After the tenth class day of the semester, all late adds must be done in person at the Registrar's Office, CC-B25. A fee will be charged for this Program Adjustment.
In the event permission to late add a course after the tenth day of class is denied, a student may appeal that decision for any reason to the Committee on Academic Standing of the Undergraduate Academic Council.
A "class day" is here defined to be any day from Monday through Friday in which classes are in session and the Registrar's Office is open. The above methods of adding a course apply to quarter ("8 week") courses and summer session course work on a prorated basis, determined by the length of the course in question.
All students must drop and add courses on the Web via www.albany.edu/myualbany.
From the first class day through the tenth class day of the semester, enter myualbany on the web and enter the call number of the course. During this time, a dropped course will be removed from the student's record. A "class day" is defined as in "Adding Courses" above.
After the tenth class day through the "last day to drop a course" (as specified in the Academic Calendar) a student may drop a course entering myualbany on the web and entering the call number of the course. During this time, a dropped course will remain on the student's record and an indicator of W will be entered in the grade column. The W will be entered regardless of whether the student has ever attended a class.
If a faculty member announces a failing grade in the course as a possible result of academic dishonesty, the student receiving such a penalty will not be permitted to withdraw from the course unless the grievance or judicial system rules in favor of the student.
A student still enrolled in a class after the "last day to drop" is expected to fulfill the course requirements. The grade recorded for the course shall be determined on this basis. A student who registers for a course but never attends or ceases attendance before the tenth class day, as reported by the instructor, yet does not officially drop the course shall have an indicator of Z listed in the grade column on his/her record. The above methods of dropping a course apply to quarter ("8 week") courses and summer session course work on a prorated basis, determined by the length of the course in question.
Exceptions to this policy may be granted by the Committee on Academic Standing of the Undergraduate Academic Council.
Note: Students receiving financial assistance through state awards should refer to Academic Criteria for State Awards in the Financial Aid and Estimated Costs sections of this bulletin before withdrawing from courses.
Policies to Deregister Students
Failure to Attend Class
Beginning on the seventh class day, instructors may deregister students who fail to attend class, explain absence, or officially drop within the first six days of classes of a term unless prior arrangements have been made by the student with the instructor. The policy to deregister students is limited to the add period at the beginning of the semester. For courses that meet only once each week, including laboratory courses, the instructor may deregister students who do not attend the first scheduled class.
The above policy also applies to quarter ("8 week") courses and summer session courses on a prorated basis, depending on the length of the course in question. A "class day" is defined as in "Adding a Course" above.
Beginning with the Spring 2000 semester: For courses that meet only once each week, including laboratory courses, the instructor may deregister students who do not attend the first scheduled class.
WARNING: Not all faculty exercise this prerogative. The fact that you didn't attend doesn't guarantee that your professor dropped you from the course. Students must take the responsibility for dropping a course by using the telephone registration system if they wish to avoid an E or U in that course.
Lack of Prerequisite(s)
Students may be deregistered who lack the prerequisite(s) of the course at any time within the term or quarter the course is being taught. The Registrar will assign students who have been deregistered after the program adjustment period a grade of W for the course.
Transfer of Credit After Matriculation
Since not all courses are acceptable for transfer credit, students wishing to take courses at other institutions for credit toward the degree at this University should have prior approval in writing from their academic advisers. Such written approval must be filed with The Registrar's Office, and an official transcript of work satisfactorily completed at the other institution(s) must be received by that office before credit will be awarded. A maximum of 64 transfer credits from two-year colleges or schools may be applied toward the baccalaureate degree requirements.
Full-Time, Part-Time Defined
A student registered for a minimum of 12 credits within the semester is classified as a full-time student. Students registered for fewer than 12 credits are classified as part-time students for the semester.
A normal semester load is 15 credits. The maximum number of credits for which a student registers in a semester is an individual matter. The maximum credit load for a student in a given semester is determined with the advice and consent of that student's academic adviser. It is incumbent upon students to present a rationale to their academic adviser for registration for more than 15 credits.
No undergraduate may register for more than 19 credits.
The Office of the Dean of Undergraduate Studies (LC 30) may authorize students to register for more than 19 credits. Students must present compelling academic justification and have the approval of their academic adviser or major department for a request to exceed 19 credits to be considered.
Courses that can be repeated for graduation credit are so indicated within the course descriptions contained in this bulletin.
The following shall apply to students who enroll more than one time in a course that cannot be repeated for credit:
- Appropriate registrations in the course, as of the last day to add a course in a term as specified in the academic calendar, shall be listed on the student's Academic Record; all A-E grades for such courses will be computed in the average.
- The total graduation credit applicable toward the student's degree shall only be the credit for which that course has been assigned; i.e., graduation credit for the course can only be counted once.
Repeating Courses to Meet Program Admission Requirements
For the purposes of calculating admissions requirements into restricted majors or programs, once a student has received the grade of B- or higher in a course, no future grade in that course or its equivalent will be used in determining the student's average for admission to that major or program.
An "equivalent" course, for purposes of this policy, is any course for which the student cannot receive credit by virtue of his or her having satisfactorily completed the original course.
General Policy: In many courses, final examinations are an integral part of the learning and evaluative process. Some courses, by virtue of the structure, material, or style of presentation, do not require a final examination. The following policy in no way requires an instructor to administer a final examination.
Final examinations in semester-long undergraduate courses in the University are to be given only during the scheduled final examination period in accordance with the official schedule of examinations as published by the Registrar's Office.
The term "final examination" as used here shall be defined as any examination of more than one-half hour's duration that is given in the terminal phase of a course. As defined, "final examinations" may be either comprehensive, covering the majority of the content of a course, or limited to only a portion of the content of a course.
No examinations of more than one-half hour's duration are to be given during the last five regularly scheduled class days of a semester. Instructors seeking any exceptions to the above policy must submit a written request through their respective department chair to their college dean, or directly to their dean in those schools with no departmental structure. If the dean approves the exceptions, the instructor must notify the class of the new scheduled final examination date at least three weeks before the last regularly scheduled class day of the semester. At the end of each semester, each college and school dean must submit to the vice president for academic affairs a summary of all exceptions granted to the final examination policy.
The above regulations notwithstanding, the instructor in any course should always retain the freedom to reschedule a final examination for an individual student should such a student present a case of unquestionable hardship in his or her scheduled examinations. Such rescheduling should, however, be done in the final examination period if at all possible.
Three Finals on One Day: If a student has three examinations in one day as a result of a departmental exam or of the official rescheduling of an examination after the initial final examination schedule has been published, then that student has the right to be given a makeup examination for the departmental or rescheduled examination. The request for such an exam must be made to the instructor in the appropriate course no later than two weeks before the last day of classes of the given semester. If possible, the makeup examination should be given within the final examination period.
Retention of Exams: Each instructor shall retain the final examination papers in his/her courses for one semester so those students wishing to see their papers may do so. This regulation does not apply in those instances in which the instructor chooses to return the papers to the students at the end of the course.
The undergraduate grading system for the University will include the following grades: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, E.
The normative grading pattern is A-E. However, students may receive S/U grades in two circumstances:
In sections and/or courses that have been designated by departments or schools as S/U graded.
In courses normally graded A-E in which the student selects S*/U* grading.
Students who matriculated in Fall 1991 and thereafter are limited to a maximum of 2 courses of S* by student selection, and these courses must be below the 300-level. These 2 courses of S* may be in addition to all S grades received in department or school designated S/U graded sections or courses. Note: in specific courses approved by the UAC Curriculum Committee, a department, school, or program may require A-E grading for majors. See also "Grading Option Deadline" below.
A-E grades are defined as follows: A-Excellent, B-Good, C-Fair, D-Poor, and E-Failure. The grade of E is a failing grade and cannot be used to fulfill graduation requirements.
For students matriculating before Fall 1997: The grade of D can be used to fulfill graduation requirements only if it is balanced at the same institution by credit with the grades of A or B. Note that, for each credit of B one credit of D is balanced, and for each credit of A two credits of D are balanced. For balancing purposes, pluses and minuses associated with a grade are ignored.
Beginning with the Fall 1997 semester, the grade of S is defined as equivalent to the grade of C or higher and is acceptable to fulfill graduation requirements. The grade of U (C- or lower) is unsatisfactory and is not acceptable to fulfill graduation requirements.
Transfer D Grades:
- Students matriculating before Fall 2000 can transfer in D's if they are balanced at the same institution by a grade of B or better, whether the transfer course was taken before or after they matriculated.
- Students matriculating in Fall 2000 through Summer 2001 can transfer in balanced D's from prematriculation course work, but they cannot transfer any D's for postmatriculation transfer courses.
- Students matriculating in Fall 2001 and thereafter cannot transfer in any grades of D.
- However, except for the University's writing requirements, for which a grade of C or higher or S is required, transfer work graded D in a course that applies to one or more of the University's General Education requirements may be applied toward fulfilling the requirements, even if the student receives no graduation credit for the course.
Additionally, the following grades may be assigned:
I Incomplete. No graduation credit. A temporary grade requested by the student and assigned by the instructor only when the student has nearly completed the course requirements but because of circumstances beyond the student's control the work is not completed. The date for the completion of the work is specified by the instructor, but may not be longer than one month before the end of the semester following that in which the incomplete is received. The instructor assigns the appropriate academic grade no later than the stated deadline, or extends the existing incomplete grade to the next semester. Any grade of I existing after the stated deadline shall be automatically changed to E or U according to whether or not the student is enrolled for A-E or S/U grading. Except for extenuating circumstances approved by the Office of Undergraduate Studies, these converted grades may not be later changed. (Students receiving financial assistance through state awards should refer to Academic Criteria for State Awards in the expenses and financial aid section of this bulletin before requesting grades of I.)
W An indicator assigned by the appropriate administrative officer indicating a student withdrew from the University, withdrew from an entire course load for a summer session, or dropped a course after the last day to add. For information and completeness, the W is placed on the permanent academic record. The W is not used in any computation of quality point or cumulative average totals.
Z An indicator assigned by the appropriate administrative officer indicating a student enrolled in a course, never attended or failed to attend after the last day to add, and took no official action to drop the course. For information and completeness, the Z is placed on the permanent academic record. The Z is not used in any computation of quality point or cumulative average totals.
An instructor may not permit students in an undergraduate course to submit additional work or to be reexamined for the purpose of improving their grades after the course has been completed. Also, The Registrar's Office may not enter a change of grade without the approval of the Dean of Undergraduate Studies, except, of course, for changes of I to a final grade.
A grade of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, E, S, or U may not be changed to a grade of I. On a case-by-case basis and for good cause, the Office of the Dean of Undergraduate Studies continues to have the power to allow grade changes for reasons deemed legitimate.
Grading Option Deadline
Students may change their option (A-E or S/U) for courses not departmentally designated for S/U grading until two weeks after the last day to add courses. Changes in grading selections cannot be authorized beyond the date specified. The grading option may be changed by filing the appropriate form with The Registrar's Office by the date specified in the academic calendar. When discussing with an instructor their progress in a course, students should inform the instructor if they are taking the course S/U.
The grades of A, A- B+, B, B-, C+, C, C-, D+, D, D-, and E shall be the only grades used to determine an average. Grades shall be weighted as follows: A = 4.0, A- = 3.7, B+ =3.3, B = 3.0, B- = 2.7, C+ = 2.3, C = 2.0, C- = 1.7, D+ = 1.3, D = 1.0, D- = 0.7, and E = 0.0. The student's academic average is the result of the following calculation:
- The number of credits for courses receiving A-E grades is totaled.
- Each grade's weight is multiplied by the number of credits for the course receiving that grade.
- The results of these multiplications are totaled to yield a weighted total.
- The weighted total is divided by the total number of credits receiving A-E grades to yield an academic average.
Student Academic Record
A student's official progress records are maintained in the files of The Registrar's Office. A printed report of the student's grades for the semester is sent to each student at the end of each term of enrollment to the permanent address on file with the Registrar's Office.
Academic Retention Standards
Since the University requires that students have a cumulative grade point average of 2.0 and an average of 2.0 in the major and the minor in order to earn a bachelor's degree, the grade point average is an important indicator of the ability to achieve a bachelor's degree. Thus, the following policies are in effect for students whose performance indicates that they are in danger of failing to meet the conditions necessary to earn a degree.
IMPLEMENTATION NOTE: Although these revised policies have been implemented for all undergraduates, entirely replacing the former Academic Probation, Terminal Academic Probation, and Academic Dismissal standards for both non-EOP and EOP students, no student who matriculated prior to fall 2000 shall be dismissed or deregistered under the new standards if that student's record under the former standards would not have resulted in dismissal or deregistration, respectively.
A student whose semester grade point average falls below a 2.0 (but above a 1.0) will receive an Academic Warning from the Dean of Undergraduate Studies, with a copy sent to the academic adviser. This action will not subject the student to any further penalty but is intended to remind the student of the University's policies as well as to inform the student of the resources available to ensure good progress in achieving an undergraduate degree.
- A student whose cumulative grade point average falls below a 2.0 will be placed on Academic Probation for the following semester. A student placed on academic probation will be notified by the Dean of Undergraduate Studies, with a copy sent to the academic adviser, and will be advised of the resources available to assist students in improving their academic standing.
- Students on Academic Probation will be expected to improve their academic performance immediately. They must raise the cumulative GPA to at least 2.0 to be removed from academic probation. Students who fail to meet this condition will be placed on Terminal Probation in the following semester.
Students on Terminal Probation for a semester are in danger of academic dismissal at the end of that semester. Therefore, as a condition of continuing their enrollment at Albany, they must complete an "Academic Improvement Plan" to improve their academic performance in consultation with their academic adviser, and must file this plan with the Office of the Dean of Undergraduate Studies by the end of the Add/Drop period. (Failure to file this form could result in immediate deregistration from the University.)
- A student will be placed on Terminal Probation for the following semester if either of the following occur:
- the student's semester GPA is below 1.0
- the student has a cumulative GPA below 2.0 for a second semester
If the student achieves a semester GPA and cumulative GPA of at least 2.0, the student will be removed from Terminal Probation.
If the student's semester GPA is at least a 2.0 but the cumulative GPA remains below 2.0, the student will remain on Terminal Probation and must continue to meet the conditions described in section 2) above. The student must raise the cumulative GPA to at least 2.0 to be removed from Terminal Probation.
If the student earns a semester GPA below a 2.0 while on Terminal Probation, the student will be dismissed.