Registering for Study Abroad
Students on study abroad programs register TWICE:
Once for study abroad in general. You must register for study abroad at your home SUNY campus or through UAlbany if you are a non-SUNY student before you leave.Registering for Study Abroad in General
You must be registered for study abroad before you leave.
UAlbany students are registered at UAlbany by the Office of International
Education for study abroad. Other SUNY students who attend 4-year SUNY schools
register at their home SUNY campus for study abroad. Non-SUNY students and SUNY
Community College or Technology college students on UAlbany programs are
registered at UAlbany by the Office of International Education, but should also
check their home-campus regarding other possible requirements.
When you register for study abroad in general, you register
for a full-time load (15 credits, usually), unless your program-specific
materials indicate that you should register for a different number. When your
actual credits from overseas are processed, this number of credits will be
changed to match what you have actually taken: your credits may increase or
decrease accordingly. Registration before departing varies according to who you
are:
- UAlbany students going on UAlbany
programs will be registered for their first semester of study abroad
by the Office of International Education. Students who are unsure about
whether they will go overseas at the time of early registration should
register for on-campus classes and then follow the drop-add procedures
once they are certain of their plans.
- UAlbany students going on programs
administered by SUNY Community Colleges or FIT or on any non-SUNY programs
should follow the instructions on www.albany.edu/studyabroad and/or come to the Office of
International Education for information about transfer credit procedures
for study abroad.
- Other SUNY students on UAlbany programs
should report to the Office of International Education at their home SUNY
campus and register there for study abroad.
- Non-SUNY students on UAlbany programs
will be registered at UAlbany by the Office of International Education. UAlbany
will arrange for you to be admitted and registered at UAlbany as a
non-matriculated undergraduate student for the duration of the program.
You must complete all portions of the "Application for Undergraduate
Admission to a University at Albany Sponsored Study Abroad Program as a
Non-Matriculated Student" that you will find as part of your online study
abroad application and submit it to the Office of International Education
at UAlbany. Your campus official's signature on the back of the form is
important: it is your guarantee from your home campus that your credits
will be accepted.
- Any
students who will have graduated before the start of their program should
consult UAlbany about how to register. Special paperwork and/or procedures
may be required.
Non-SUNY students on UAlbany
programs: contact your academic adviser and the Director of International
Education on your home campus for information about the leave of absence and
transfer of credit procedures at your home school. The courses you take
overseas will appear on the UAlbany transcript with the title (and number, if
any) used at the host institution. Each course will be assigned the equivalent
number of SUNY credits and a grade, but the courses will not be converted into
equivalent courses at the University at Albany. Your home institution must
determine any specific course equivalents. With this in mind, keep all course
descriptions and syllabi from classes you take overseas. These will be very
valuable when determining equivalents at your home campus.
UAlbany students attending non-SUNY semester-length
programs: contact your academic adviser and the Undergraduate Dean’s Office for
information about a Leave for Approved Study and transfer credit procedures.
For summer programs, you must follow the transfer credit procedures but you do
not need to apply for a leave of approved study.
Registering for Exact Classes
Register for the classes you are taking overseas according
to the rules of your particular study abroad program. In some cases, this means
choosing specific classes in advance or perhaps your schedule may not be
finalized until after your arrival overseas. Your program-specific materials
should give instructions for your program.
Required Grade Point Average for Participation
Students must be in "good academic standing" and
not on academic or social probation at their home campus in order to
participate in any SUNY study abroad program. Students with cumulative grade
point averages of less than 2.0 or whose grades fall below 2.0 during the semester
immediately prior to when they expect to study abroad will be blocked from
participating.
If your letter of acceptance contained any conditions, you
must prove that you have met those conditions prior to the start of your study
abroad program. If your acceptance depended upon your grades, you must submit a
copy of your grades from the current semester for review and approval by
UAlbany prior to the start of the program.
Registering for a SUNY-Sponsored Overseas Program
Albany students who are not participating on an Albany program
should register according to the following guidelines.
- SUNY
Program administered by any 4-year SUNY campus: You should register at
Albany following the instructions under "Registering for Study Abroad
in General."
- SUNY
Community Colleges, F.I.T, or similar college's Program: The instructions
given previously about how to register do not apply to you! You should
obtain a separate set of instructions for registration, transfer credit,
and financial aid from Albany's Office of International Education, Science
Library G 40. If you are going on a summer or short-term program, you will
just need to follow the rules for transfer credit. If you are going on a
semester or year-long program, you will need a Leave for Approved Study.
But please do read the rest of this material. Everything else applies to
you as well.
Registering For Your Second Semester Overseas
UAlbany students who originally applied and were
accepted for study abroad for the academic year will automatically be
registered by UAlbany for their second semester of study. Other SUNY students
who originally applied and were accepted for the academic year should
automatically be registered at their home campus for their second semester of
study. However, it is a good idea to confirm your registration status with your
home campus.
If you originally applied for only one semester and
want to extend your stay for a second term, you must obtain permission from the
SUNY campus that administers your program and from the overseas site. If you do
get permission to extend your stay, make sure that your home campus knows so
that your registration can be updated. Note: The Office of International
Education can only make changes in your registration for study abroad. If you
decide to extend your study period from one semester to a full year, you must
take full responsibility for notifying the Office of Residential Life, your
academic adviser, financial aid, and any other relevant parties of your plans.
Holds on Registration
If you have any holds at your home campus, we will not be
able to register you for study abroad, and if you have any holds added while
you are overseas, no one will be able to register you for the second semester
you are away. Therefore, be certain that all your library books have been
returned and that you have no outstanding bills or fines of any kind before you
go away. If you cannot be registered, you cannot officially participate in your
study abroad program and your financial aid may be canceled.
If you have any unpaid charges from your period of study
abroad, and you do not make arrangements to have them paid in full, the Office
of International Education will hold your grades and will also have holds put
on your records at UAlbany and at your home campus.
Last modified 2/12/2015