Forms

Downloadable Forms

All forms can be viewed, printed and filled out by hand. These forms cannot be submitted electronically, they must be printed out, completed, and signed. Forms must be submitted as originals with original signatures.

Grants And Contract Administration
Form Function/Use Send To
New York State Contract - At-Risk Holdback Plan To be completed for all individuals with current and At-Risk NYS awards. Sponsored Programs Administration, MSC 100A
Advanced Account At-Risk Request To be completed when requesting for the creation of an advance account while awaiting award document after formal notification by sponsor. Sponsored Programs Administration, MSC 100A
RF AP-102 To be completed online to authorize payment for goods or services received previously encumbered on a purchase order set up by RF Purchasing. Sponsored Programs Administration, MSC 100A

Travel Payment Request Form PDF or MS Excel

To be completed to request a travel advance or reimbursement of travel related expenditures. Sponsored Programs Administration, MSC 100A
RF Non Overnight Taxable Meal Form PDF To be completed to reimburse Research Foundation employees for meal per diems when in non-overnight status. Sponsored Programs Administration, MSC 100A
State Accounting Travel Voucher MS Excel To be completed IN ADDITION to the RF Non-Overnight Taxable Meal form to reimburse State Employees for meal per diems when traveling for Research Foundation business in non-overnight status. Sponsored Programs Administration, MSC 100A
Enterprise Rental Car Requisition Form PDF To be completed to authorize payment to Enterprise Rent-a-Car for a direct billed car rental.  Sponsored Programs Administration, MSC 100A
Independent Contractor Approval Request Form PDF To be completed to request permision to engage an individual as an Independent Contractor. Research Foundation Human Resources, MSC 100C
Independent Contractor Payment Request Form PDF To be completed to request payment to an individual for previously approved Independent Contractor services prior to the service being performed. Sponsored Programs Administration, MSC 100A
Independent Contractor Boilerplate Agreement MS Word To be used when payment to an individual will reach or exceed $10,000 on a particular sponsored award, or when so desired by the project. Sponsored Programs Administration, MSC 100A
Lecturers and Speakers Payment Request Form PDF To request payment to an individual for a non-extensive or incidental lecture or speaking engagement, or when the individual has not requested to be compensated. Research Foundation Human Resources, MSC 100C
Human Subject Payment Request Form PDF To be completed to request payment to an individual about whom an investigator conducting research obtains data through intervention or interaction or identifiable private information. Sponsored Programs Administration, MSC 100A
Participant Stipend Payment Request Form PDF To be completed to request payment to an individual for participation in vocational training, secondary school training, and other nonacademic programs. There is no wage, just the expectation of participation. Sponsored Programs Administration, MSC 100A
Alien Information Form PDF To accompany any payment request form when payment is to or on behalf of a non-US citizen. Sponsored Programs Administration, MSC 100A
Cost Transfer Request Form MS Excel To request the transfer of Other Than Personnel Service (OTPS) costs. Sponsored Programs Administration, MSC 100A
Signature Authorization Form for RF Accounts PDF To be completed to add, remove or change the individual(s) authorized to sign on a Research Foundation account. Sponsored Programs Administration, MSC 100A
Check Transmittal/Deposit Form MS Excel To be completed when depositing checks to a multiple sponsor or third party cash account. Jerry Gauriloff, Sponsored Programs Administration, MSC 100A
ACH Payment Enrollment Form To be completed online to request that RF reimbursements be received via ACH direct deposit. The “Identifying Number” would be the RF supplier number, please contact your Grants Administrator to check if you have a supplier number.

RF Purchase Requisition MS Excel

 In addition to the actual request to purchase, this form can be completed to request payment of non-procurable items or reimbursements when a form specific to that request is not provided. Sponsored Programs Administration, MSC 100A
IRS W-9 Form PDF Request for Taxpayer Identification Number and Certification. Sponsored Programs Administration, MSC 100A
IRS 8233 Form PDF Non-Resident Alien Form. Sponsored Programs Administration, MSC 100A
IRS W-8BEN PDF Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding. Sponsored Programs Administration, MSC 100A
Labor Distribution
Labor Distribution Form To distribute current and future salary and wages to the appropriate awards. Sponsored Programs Administration, MSC 100A
Salary and Wage Cost Transfer Form To transfer previously charged salary and wages. Sponsored Programs Administration, MSC 100A
Payroll Forms To appoint an employee or make changes to an existing appointment. Research Foundation Human Resources, MSC 100C
Release Time Appointment Form To request a new release time appointment or to request changes to an existing appointment. To add a person to People File on Oracle (email submission is acceptable). Sponsored Programs Administration, MSC 100A
Request for Direct Charging of Administrative Costs To request approval to charge an administrative employee to a federally funded program. Sponsored Programs Administration, MSC 100A
PI Dashboard Access
PI Dashboard Access Request Form   To be completed by Principal Investigators to grant a person access to the PI Dashboard or to make changes to their access. Nancy Marra, Sponsored Programs Administration, MSC 100A
RF Business Applications Access Request Form  To be completed by Division for Research administrative offices to grant access to RF business systems. Nancy Marra, Sponsored Programs Administration, MSC 100A
Purchasing
RF Purchase Requisition MS Excel To be completed by Principal Investigators to initiate the procurement process for goods/services.  Sponsored Programs Administration, MSC 100A
RF Purchasing Online Orders: Add Authorized Users Form To be completed to add authorized users to place online orders (certain vendors available) on selected RF accounts. Sponsored Programs Administration, MSC 100A
RF Purchasing Online Orders: Add or Remove RF Accounts Form To be completed online to add or remove RF account registrations to place online orders (certain vendors available). Sponsored Programs Administration, MSC 100A

Related Links

  • Sponsored Programs Administration
    University at Albany Management Services Center 100A
    1400 Washington Avenue
    Albany, NY 12222 

    Hours of Operation
    Monday through Friday
    8:30am - 5:00pm

    Intersession Business Hours (12/8/20 – 1/26/21)
    Monday through Friday
    8:00am - 4:00pm

  • Email Sponsored Programs Administration
    Phone: (518) 442-3196
    Fax: (518) 442-5208

  • Fast Facts
    DUNS: 152652822
    CAGE: 3GPU9
    TIN/EIN: 14-1368361
    Congressional District: 20
    Senatorial District: 44

    Additional Facts/Rates