SUNY Cross-Registration Guidelines and Form

SUNY Cross-Registration Guidelines for Full-Time Undergraduate Students (Fall and Spring):

University at Albany students are not eligible to cross-register for Mini-semesters, Winter Terms, or Summer Sessions.

SUNY Cross-Registration Form

Home Institution = the institution where you are matriculated.
Host Institution = the institution with which you are seeking to take additional courses.

Requirements for University at Albany Undergraduate Students:

1. Students must be full-time matriculated undergraduate students, in good standing (2.0 or better), and be registered for at least half of their credits at their home institution (e.g., enrolled in 6 credits at the University at Albany in order to take 6 credits at another SUNY institution, enrolled in 9 credits at the University at Albany in order to take 9 credits at another SUNY institution).

2. Courses must be applicable toward the student’s degree at the University at Albany. Students will not be eligible to cross-register at the host institution if a course is offered at the home institution, unless the student can demonstrate that the lack of course availability at the home institution will result in increased time to degree.

3. Credits earned through cross-registration are recorded on the University at Albany transcript with a cross-registration course entry and the appropriate number of credits attempted and earned. Letter grades earned through cross- registration, at participating institutions, are translated to a grade of S or U (satisfactory or unsatisfactory) and posted to the University at Albany transcript. The grade of S is defined as equivalent to the grade of C or higher and is acceptable to fulfill graduation requirements where applicable. The grade of U (C- or lower) is unsatisfactory and is not acceptable to fulfill graduation requirements. In addition, cross-registered courses do not count towards university, major, or minor residency requirements. Student must still meet UA residency requirements in order to graduate.

4. You must have the approval of both the home and host institution. You are responsible for ensuring that the course(s) you register for meet the requirements of your degree. If you change your major/minor, the courses you cross-register for may no longer count toward degree requirements.

5. Please NOTE: even if you have the permission of the instructor or have satisfied all pre-requisites/co-requisites necessary for enrollment at the host institution, you must still complete the registration process via the on-line SUNY application in order to be considered officially registered in a course.

6. Registration dates and deadlines vary by college. You are responsible for contacting the host institution for registration related dates and deadlines.

7. Please note if you are not enrolled for a minimum of 12 credits applicable to your degree (combined enrollment with UA and host institution) by the date in which you incur full liability at the University at Albany, you may be disqualified for certain aid programs (e.g., TAP, Excelsior).

8. You will be responsible for the attendance and academic requirements of the course even if home and host calendars do not coincide.

9. Your signature on the Cross-Registration Agreement is considered approval for the home and host institutions to exchange academic and financial information regarding your cross-registration.

10. Enrollment changes may impact your eligibility for financial aid for the current term and/or future terms, (e.g. dropping below full-time). Please consult the Financial Aid Office regarding academic eligibility for financial aid, including satisfactory academic progress standards.

11. You are responsible for notifying the appropriate offices on BOTH campuses if you withdraw from a course(s) (Registrar, Student Accounts, Financial Aid, etc.). Failure to do so can result in a failing grade at the host institution.

12. Your signature on the Cross-Registration Agreement indicates your agreement to abide by all regulations imposed by the host institution (parking, attendance, library rules, etc.). In addition, the host institution may apply rules and regulations to incoming students as it deems necessary (e.g., restrictions on classes based on seat availability). Be sure you are aware of those rules before you cross-register.

13. Home institution students have priority for all courses at the college or university, so popular courses may be closed to cross-registrants because of space limitations.

14. All course-related fees in excess of tuition are the responsibility of the student (e.g., lab fees).

15. Please be advised that if you drop below full-time at the University at Albany, you may be liable for tuition at the host institution.

16. Any Health Center (immunization/records/physical exam, etc.) requirements must be met at BOTH institutions, even if they differ.

17. Students cross-registering at Community Colleges: You must file residency documents at the host institution. This means you will need to provide, via the SUNY on-line application, a Certificate of Residence (must be obtained from the county of your permanent residence).

18. Registration is the responsibility of the student. Once you submit an application for cross-registration, via the SUNY on-line application, please continue to check your e-mail for updates, messages, additional requirements, etc.

Requirements for Visiting/Host Undergraduate Students:

Submit a cross-registration application here. Visiting/host undergraduate students will not be registered until the first day of classes for Fall and Spring. Cross-Registration under this agreement is for Fall and Spring only.