Notarized (Apostille) Documents
What is an “Apostille”?
According to The Hague Convention an “Apostille” is a document such as a diploma or transcript legalized or authenticated for foreign use. This is a process in which various seals from the notary’s county clerk and the New York State Department of State are placed on the document. This legalization process is an Apostille certificate (Apostille means certification in French).
The notary in the Registrar’s Office is licensed in Albany County. The fee for our service is $10 per document (transcript or diploma). Once your transaction has been completed by the Registrar's Office, you should forward your documents to the Albany County Clerk and then to the New York State Department of State. The Office of the Registrar at the University at Albany will not forward these documents to the appropriate offices.
Requesting a Notarized Document
To request your official transcript, complete the transcript order form and choose the notarize transcript option on the second page.
Order your notarized diploma online. There is an additional charge of $10 for each notarized Diploma. You will be able to choose Standard Delivery or Express Overnight Delivery (for an additional fee). Your notarized Diploma will be printed and mailed within 7 business days of your order. Note: Only official diplomas will be notarized.
Certifying the Notary Public
All documents notarized by the Registrar’s Office will be returned to the student. Once your order with the University at Albany is complete, notarized documents should be delivered to:
Albany County Clerk
Albany County Court House, Room 128
16 Eagle Street
Albany, NY 12207-1077
The fee is $3.00 per place on the document where the seal is affixed (number of transcript pages will vary per student). The County Clerk does not accept checks without name, address, and phone number printed on the check. This includes starter checks.
Certifying the County Clerk
After the County Clerk has authenticated the document, then it will need to be sent to the New York State Department of State Division of Licensing Service to be apostilled. Follow the directions on their website https://www.dos.ny.gov/licensing/apostille.html.