FERPA for Parents/Guardians

One of the most significant changes a parent/guardian experiences with a student in college is the difference in access to education records.  In accordance with the Family Education Rights and Privacy Act (FERPA) all rights belong to the student at a postsecondary institution (college/university) regardless of age.   FERPA is a federal law that governs the disclosure of education records maintained by education institutions, as well as access to these records.  Information about FERPA as it relates to student records at the University at Albany can be found in the Undergraduate Bulletin.

 

FERPA requires that University employees are vigilant in protecting the information contained in student academic records.  The University provides secure, 24/7 access to students so they can manage their registration, view their class schedule, grades, degree audit, bill, financial aid, refunds, etc. 

 

In most circumstances when a parent/guardian inquires about a student’s academic record, we will refer them back to the student for a conversation.  We encourage open dialogue between students and parents/guardians.  When discussing academic performance/progress with your student, we suggest asking them to provide an unofficial transcript, degree audit, and enrollment verification as resources for your discussion.  Students can access these resources via the MyUAlbany portal. The University will only provide parent/guardian access to student records with the student’s written, notarized consent.  Parents/guardians seeking access to student records need to be authenticated via photo identification in person at the Registrar’s Office.   

 

Additionally, parents/guardians requiring access to student billing information should directly request access from their student, who may designate them as an authorized user in E-Pay (epay.albany.edu).  Up to five (5) authorized users may be given access to view billing statements and account activity, view payment history and account activity, and view 1098-T tax statements.  Designated users can remit payments on behalf of a student.


FERPA Resources:

E-Pay  

MyUAlbany

Consent to Release Form

FERPA for Families Presentation

       

U.S. Department of Education FERPA: 

https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html https://www2.ed.gov/policy/gen/guid/fpco/ferpa/parents.html