Records Retention

In order to comply with New York State regulations regarding retention of records, the following requirements should be noted by all faculty members involved in teaching or advising:

  • Instructor's grade records, test scores, and marking sheets: To be maintained for two years following the completion of the course.
  • Student Advising Records: To be maintained for one year following the student’s graduation.

Final grades are maintained in perpetuity via the Registrar’s Office. The information above is based on combined guidance from the AACRAO Guide On Records Retention and the SUNY Records, Retention, and Disposition Schedule:

Retention of Final Exams:

Each instructor shall retain the final examination papers in his/her courses for one semester so those students wishing to see their papers may do so. This regulation does not apply in those instances in which the instructor chooses to return the papers to the students at the end of the course.

Specific questions may be directed to the Registrar’s Office at