DEGREE APPLICATION INSTRUCTIONS
You cannot graduate if a degree application is not submitted.
There are 3 important steps to completing your degree application.
- ENTERING THE DEGREE APPLICATION:
Enter your application using the Apply for Graduation link under Records Services Menu on the left of the MyUAlbany home page. Select the link next to “Program”, this will display the details for your degree, Major(s) and minor(s) if an undergraduate, or program if you are a graduate.
NOTE: MAKE SURE THIS INFORMATION IS CORRECT.
Next, select “Expected graduation term” from the drop down menu. Select “CONTINUE” at the bottom of the screen. Your degree application information will then be displayed. VERIFY ALL INFORMATION and then select “SUBMIT APPLICATION” at the bottom of the screen.
- ENTERING DIPLOMA NAME:
Next, go to your personal portfolio, My Name Information. Click on “Add new name” and pick “Degree” name from the name type drop down box. Then enter your FIRST name, MIDDLE name and LAST name as you want it to appear on your diploma. DO NOT USE PREFIX or SUFFIX as these fields are not used. If your name includes “Jr” or II or III, include that in the last name field using space (not comma) as a separator, e.g. “Smith Jr” or “Smith III”. You may not use a last name that differs from your name in the University records – you must provide documentation of different last name to the Office of the Registrar. Be sure to hit “SAVE” when you are done.
NOTE: YOU ARE RESPONSIBLE FOR ENTERING YOUR NAME EXACTLY AS DESIRED ON THE DIPLOMA
- ENTERING MAILING ADDRESS FOR THE DIPLOMA:
Your diploma will be mailed to the “Permanent Address” appearing on MyUAlbany. Diplomas will be mailed approximately two weeks after the degree has been awarded. If you will be at a different address, go to “Addresses” in your personal portfolio, select “Add a new address” and for address type, check “DEGREE”. Then fill in the address lines, city, postal (ZIP) code and state. Leave “County” blank. If your diploma is to be mailed to a different COUNTRY, select the country BEFORE you enter the address. Be sure to “SAVE” when you are done.
NOTE: YOU ARE RESPONSIBLE FOR PROVIDING A CORRECT ADDRESS TO MAIL THE DIPLOMA.