Workplace Protocols

Employees: Submit Proof of Vaccination Register a Surveillance Test Kit

Overview

The Pilot Telecommuting Program for State employees expires 7/2/2021. Employees may make a request to their supervisor to continue to work partially remote between July 6, 2021 and August 1, 2021 with no less than 40% of their obligation in-person (i.e. two days per week for a full-time employee). Supervisors will assess operational needs in making their determination. During this period, supervisors should document their decisions using the process outlined in the expiring Pilot Telecommuting Program guidelines.   

As of August 2, 2021 all campus offices must be open to the public and employees are expected to be back 100% in person
 

Workplace protocols: 

  • For vaccinated people, masks, physical distancing and weekly testing will no longer be required upon voluntary submission and verification of proof of being fully vaccinated. Acceptable documentation is a valid vaccination record card or NYS Excelsior Pass. See instructions for how to submit vaccination documentation.   
     
  • Unvaccinated/unknown status people must continue to mask, distance, and participate in weekly surveillance testing. If you do not have a testing kit, please plan to pick one up the first day you return to campus. 
  • Employees who choose not to submit proof of vaccination will need to follow the guidelines for the unvaccinated. We strongly encourage all employees to get vaccinated. 

  • Report positive SARS-CoV-2 (COVID-19) test results, exposures and symptoms to the University by calling HR's Medical Reporting Hotline (518-442-1501) or your respective Human Resources Office.

  • Follow instructions for quarantine or isolation.

 

Parking Decals

Employee vehicles must be registered and have a valid parking permit properly displayed to park on campus. If you don't yet have a valid 2020-2021 decal, they are available for purchase from Parking and Mass Transit Services.

 

Health & Safety Guidelines for Employees

The information below applies specifically to employees. Please also review the Health & Safety and Visitors & Events pages for additional information.
 

Signage

Campus signage will remind unvaccinated people that masks and physical distance are required indoors, and distancing remains required outdoors when close to others. 

Open Office Environments & Masks for the unvaccinated only

If you work in an open environment without barriers, such as cubicle walls or plexiglas, you must maintain at least six feet distance from coworkers and wear a mask at all times.

If a barrier exists between you and your coworkers when you are all sitting, you may remove your mask at your workstation. 

No additional barriers, such as plexiglass, are needed in offices where coworkers’ desks are separated by cubicles provide proper physical distancing. See diagrams of approved physical distancing workspaces.

You should always wear a face mask or covering while in a shared workspace or room, or moving about indoors. Masks must be worn when engaging with the public, including students.  

If your workstation is located at least six feet away from others or includes a partition (such as a cubicle) that reaches above your head while seated, you may remove your mask while seated at your workstation. You must wear a mask when standing at your workstation or anywhere outside your workstation.

If your workstation is inside a shared space but does not have such a barrier, please contact the Office of Environmental Health & Safety to determine if one can be installed.

You must also wear a mask while walking down narrow hallways, working in a reception or receiving area, or spending time inside break rooms and meeting spaces.  

Public-facing Counters 

The University has installed plexiglass shields in work areas that involve a high level of interaction with others — such as the mail room, Registrar and library reference desk counters.

Requests for plexiglass shields should be made by your department’s Facilities contact, using the AiM online work request system.   

The need for plexiglass installations is determined by the volume of public interaction and the ability to practice other means of physical distancing, such as adding floor decals or delivering services remotely or by appointment-only.  

Contact the Facilities Customer Service Center at 518-442-3480 with general questions.  

Meetings & Gatherings

Unvaccinated people must wear a mask and distance in any meeting or gathering, which is not required for vaccinated attendees. Please review our Visitors & Events page for more information. 

Personal Protective Equipment

Masks

Supervisors can request one cloth face covering for each of their staff members by sending an e-mail to [email protected]. Please list the office/department name, number of masks and employee name(s). 

The Office of Environmental Health & Safety will respond via email with instructions on when and where the masks can be picked up.  

Please visit the Health & Safety page for campus mask guidelines.  

Washing your hands often and avoiding touching your face is considered the best practice for common, everyday tasks. Contact the Office of Environmental Health & Safety with any questions or concerns about personal protective equipment. 

Disinfecting Supplies

Custodial crews continue to follow CDC guidelines for cleaning and disinfecting.

Additional care should be taken to wipe down and clean/disinfect public-facing surfaces used by multiple people. Offices with service counters and public spaces are being provided with cleaning products so employees can wipe surfaces down throughout the day.  

Spray bottles with paper towels are being provided. Disinfecting wipes are in short supply and cannot be widely provided.  

Contact the Office of Environmental Health & Safety to request more hand sanitizer and other cleaning products.
 

How to Request Disinfecting Spray Bottles 

If you are requesting disinfecting spray for the first time, please submit a request form.  

The Office of Environmental Health & Safety will review your request and contact you with any issues or questions. Then, facilities staff will deliver disinfect spray and paper towels, usually within a day.  

Please save the bottle and spray attachment. The University will refill and reuse it.  
 

How to Refill Disinfecting Spray Bottles 

Please contact a refill station coordinator closest to your office to schedule a time to exchange or refill your bottles: 

  • West Podium — Customer Service, HU B43 

    • Service desk: 518-442-3480  
       

  • East Podium — Life Sciences Research Building Custodial Office, Dock Room 1007 

    • Dan Cellupica: 518-591-8866 

    • Chris LaFountain: 518-442-3298  

    • Steve Urban: 518-442-3409  
       

  • Athletics Facilities — Custodial Office, SEFCU A038 

    • Bruce Robinson: 518-442-3296  

    • Eli Shkullhau: 518-442-3296  

    • Buka Hoxha: 518-442-3296  
       

  • Downtown Campus — Draper B041 

    • Tom Gellhaus: 518-442-3465  

    • Alfred Cannozzo: 518-442-3465  

    • Ken Keefer: 518- 442-4032 
       

Bring your empty bottles and their spray attachments to the refill station. The coordinator will take down your name and department to track use and inventories. 

 

How to Use Disinfecting Spray Bottles 

Wet surfaces thoroughly by spraying from six to eight inches away. Surfaces must remain wet for one minute. Then either wipe surfaces dry, rinse the surface or allow it to air dry. 

Gloves and other PPE are not needed for routine disinfecting. 

 

Resources for Employees

UAlbany’s Employee Assistance Program (EAP) is available to all employees with the goal of offering support and promoting a healthy state of mind and wellbeing, both in and out of the workplace. 

Contact UAlbany’s Interim EAP Coordinator at 518-442-5483 or [email protected]. You can also review these COVID-related resources compiled by EAP.   

Please visit our Wellbeing & Support page for additional resources to support your physical and emotional health.