Workplace Protocols

Employees: Submit Proof of Vaccination Register a Surveillance Test Kit

Overview

All employees have returned to work on campus and offices are open. 

Masks are strongly recommended in all places on UAlbany’s campuses, including the Campus Center and most other common meeting areas, with some limited exceptions where they are requiredReview UAlbany's mask rules for additional information.

All employees, regardless of vaccination status, must: 

Employees who are unvaccinated, or who choose not to submit proof of vaccination, must also continue to adhere to the University’s physical distancing and weekly surveillance testing requirement.

 

Health & Safety Guidelines for Employees

The information below applies specifically to employees. Please also review the Health & Safety, Instructor Guidance and Visitors & Events pages for additional information.
 

Open Office Environments

If you work in an open environment without barriers, such as cubicle walls or Plexiglas, you must maintain at least six feet distance from coworkers, when practical.

No additional barriers, such as Plexiglass, are needed in offices where coworkers’ desks are separated by cubicles that provide proper physical distancing. See diagrams of approved physical distancing workspaces.

If your workstation is inside a shared space but does not have such a barrier, please contact the Office of Facilities Management to determine if one is needed and can be installed.

Public-facing Counters 

The University has installed Plexiglass shields in work areas that involve a high level of interaction with others — such as the mail room or library reference desk counters.

Your department's Facilities contact can request Plexiglass shields by submitting an Office of Facilities Management Work Order.

The need for Plexiglass installations is determined by the volume of public interaction and the ability to practice other means of physical distancing, such as adding floor decals or delivering services remotely or by appointment-only.  

Contact the Office of Facilities Management with general questions.  

Meetings & Gatherings

Whenever possible, you must physically distance. 

Please review our Visitors & Events page for more information. 

Disinfecting Supplies

Custodial crews continue to follow industry standards and CDC guidelines for cleaning/disinfecting.

Additional care should be taken to wipe down and clean/disinfect public-facing surfaces used by multiple people. Offices with service counters and public spaces are being provided with cleaning products so employees can wipe surfaces down throughout the day. 

Spray bottles with paper towels are available. Disinfecting wipes are in short supply and cannot be widely provided.  

Offices can request hand sanitizer, disinfectant spray bottles and paper towels by submitting an Office of Facilities Management Work Order. If you run out of disinfectant spray, please keep the bottle and spray attachment. Follow the instructions below for refilling and reusing it.
 

How to Refill Disinfecting Spray Bottles 

Please contact a refill station coordinator closest to your office to schedule a time to exchange or refill your bottles: 

  • West Podium — Customer Service, HU B43 

    • Service desk: 518-442-3480  
       

  • East Podium — Life Sciences Research Building Custodial Office, Dock Room 1007 

    • Dan Cellupica: 518-591-8866 

    • Chris LaFountain: 518-442-3298  

    • Steve Urban: 518-442-3409  
       

  • Athletics Facilities — Custodial Office, SEFCU A038 

    • Bruce Robinson: 518-442-3296  

    • Eli Shkullhau: 518-442-3296  

    • Buka Hoxha: 518-442-3296  
       

  • Downtown Campus — Draper B041 

    • Tom Gellhaus: 518-442-3465  

    • Alfred Cannozzo: 518-442-3465  
       

Bring your empty bottles and their spray attachments to the refill station. The coordinator will take down your name and department to track use and inventories. 

 

How to Use Disinfecting Spray Bottles 

Wet surfaces thoroughly by spraying from six to eight inches away. Surfaces must remain wet for one minute. Then either wipe surfaces dry, rinse the surface or allow it to air dry. 

Gloves and other PPE are not needed for routine disinfecting. 

Resources for Employees

UAlbany’s Employee Assistance Program (EAP) is available to all employees with the goal of offering support and promoting a healthy state of mind and wellbeing, both in and out of the workplace. 

Contact UAlbany’s Interim EAP Coordinator at 518-442-5483 or [email protected]. You can also review these COVID-related resources compiled by EAP.   

Please visit our Wellbeing & Support page for additional resources to support your physical and emotional health.