Applying via Email

Always follow the directions when applying for a job and also look for an opportunity to include a cover letter when you apply via email or online.

The way that you include a cover letter depends on what the job posting instructions were.

Applying online
Some postings allow you to post both a resume and cover letter.  In this case write a cover letter as if you are going to mail it.

Applying via email
If the posting says “email your resume to….” Your email becomes your cover letter.  Begin it with Dear Mr. or Ms. etc. This is a formal email and you need to start with a formal greeting.  Then include the 3 – 4 paragraphs you would normally include in a cover letter (see content).  End by saying "Sincerely", followed by your name. You do not need to leave room for a signature.  You also do not need the date or the mail addresses normally included in a cover letter. You do not need to list "Enclosure".

If the posting says, “email your resume and cover letter to….”You will write a full cover letter as if you were going to mail it.  Include it as an attachment to your email along with your resume.  The email will now be a very brief version of your full cover letter. It should be one paragraph that includes the information from the first and last paragraphs of your full letter.  Do not cut and paste the same wording, however.  For example:

Dear Ms. Fernandez:

I am writing to apply for the position of Marketing Assistant which was posted on your website.  I have attached my cover letter and resume for your review and I believe that you will find that my qualifications meet all of your requirements.  Please contact me at (518) 555-1212 or at [email protected] if you have any questions.  I look forward to hearing from you about scheduling an interview.


Ronald R. Weasley