Undergraduate Academic Council

Meeting Date:
Thursday, February 26, 2004, 9:45 AM-11: 20 A.M.

Present:
Deborah Bernnard, Gerald Burke, Richard Collier, Sue Faerman, Robert Gibson, Anne Hildreth, Reed Hoyt, Sue Phillips, Joan Savitt, Helene Scheck, Joshua Smith, Greg Stevens

Minutes:
Minutes from the February 19, 2004 meeting were reviewed and corrections acknowledged. The minutes, with required updates, were approved.

Chair's Report:
UAC is awaiting updates from departments for two bills for Senate presentation. Dick Collier will meet with Jerry Rivera-Wilson to discuss the School of Education's proposal.

Faculty's Local Learning Objectives/Outcomes for "The Gen Ed Program"

Dick Collier will add a reference statement to the Undergraduate Bulletin regarding location information for Faculty's Local Learning Objectives/Outcomes for "The Gen Ed Program". A discussion ensued regarding proper titles for the Gen Ed program. The older Gen Ed program should be referred to as the "1992-2000 Gen Ed Program" and to the new Gen Ed program as "The General Education Program".

Honors Physics Course Action Forms

The honors-level physics courses are part of an effort by the University to improve the education of our top students. Benefits of these courses would be courses properly matched to the level of the student in helping them maintain interest in the subject and an introductory sequence that challenges strong students and makes them more successful in advanced courses. The Dean requested that the "N" suffixes (representing the 1992-2000 gen ed program) be removed. The Dean mentioned her need to present the course action forms downtown for "new" Gen Ed approval.

Proposed Revisions to Freshmen Advisement During the Summer Planning Conferences

The Advisement Services Center proposes to revise its approach to advisement of freshmen during the Summer Planning Conferences. Previously two days of summer orientation resulted in both registering for classes as well as meeting with academic advisers. The new approach would enable students to begin the course selection process, which includes actual course registration, before attending the Summer Planning Conference. PeopleSoft provides the opportunity to move much of the actual course registration activity/schedule-building from the office of the adviser into the hands of the student. It also opens up time for advisers on the second day to focus on issues such as the transition to university culture and practices, goal-setting, and major/career considerations. Advisers meet with students on the second day. In January 2004, instruction sets were piloted with 18 students admitted as freshmen for Spring 2004. ASC learned much from the pilot launch. An "all parties impacted" meeting is scheduled for February 27th. Transfer advisers mentioned that the new process works best for freshmen students but not for transfer students. Allowing freshmen to register for classes before orientation at the University of Buffalo has shown that their freshmen will attend orientation. The same is not true of transfer students. Student letters mailed in May will mention computer availability at local schools, libraries, and SUNY universities. The hope is to raise the bar and have students make decisions for their own future. The Dean mentioned that in her welcome message for freshmen orientation, she strongly emphasizes that the student's educational experience does not boil down to just a major and minor. They should prepare themselves for the 21st century. Class supply and demand was discussed. Sue Phillips mentioned class/seat availability information is available on the website. If a student working from home is not able to locate a seat for a desired class, the student will then need to seek an alternative class. Although it is a hard sell, students should be geared towards patterning both morning and evening classes into their schedule when desired classes may be full. Students receive a confirmation letter when their orientation date is established. An AVN number will not function in the system until they register for orientation. It was mentioned that the website should suggest that students consider enrolling in UNL 205, a one-credit Library informational classes.

Senior 100-level Registration

The Dean mentioned that 2,700 seniors registered for 100-level classes in Fall 2003 where originally 500-1,000 registered seniors were expected. Effective for pre-registration next week, the old policy of restricting seniors advance registering for 100-level classes will be reinstated. A new form has been created for this procedure. The updated protocol requires a student to take their audit to a meeting with their adviser where the adviser discusses the student's needs and makes a recommendation to UGS. UGS reviews the audit and endorses the adviser's recommendations where appropriate. The student then takes the newly created form to the appropriate academic department for an SKN number. The student must have the new form in their possession. If the Department refuses to give student access to a requested class, the student returns to UGS where the problem will be further addressed. It was suggested that a line for the permission number and a register expiration date be added to the form. This update needs to be submitted to Senate only for informational purposes.

Upcoming Issues/Items to be Discussed
- If received, the curriculum from two departments will be discussed.
- Continued discussion of proposed revisions to freshmen advisement during the Summer Planning Conferences.

The next Undergraduate Academic Council meeting will be held Thursday 3/4/04, 9:45 AM, LC-31.

Notes taken by Joanne Baronner, Undergraduate Studies