School of Public Health General Registration Policies

Please review the registration policies and procedures carefully, as they may differ depending upon which department you are enrolled in.

Registration Deadlines

Advisement Verification Numbers and Class Permissions Numbers will not be available from Departments until the first day of Advance Registration each semester. Please consult the Academic Calendar to determine when Advance Registration begins.

The deadline for registering for Spring classes is January 1.
The deadline for registering for Summer classes is May 1.
The deadline for registering for Fall classes is May 30.

Classes will be made available to students from other programs after these dates. Early registration is encouraged to ensure a spot in your selected classes.

Registration Procedures

  1. Students must meet with their academic advisor for advisement and complete the advisement process.
  2. Bring the signed advisement form to your home department, or have your advisor email your home department verifying the courses you have been approved to take.
  3. Your department will provide you with your Advisement Verification Number (AVN) number and permission numbers for all of your courses. Students should not contact the individual departments for course permission numbers.
  4. Registration numbers will not be given out without either a signed advisement form or an email from your advisor.

Receiving your Registration Numbers

Each department may have different days and times when students can receive registration numbers in person. Please refer to the information provided below to see when staff members are available to provide registration numbers.

  1. *Health Policy Management & Behavior (HPM), Liz Brannigan: M-Th from 9:00am – 3:00pm, as available. Students/Advisors are encouraged to send approved course selections via email (preferred) to lbranningan@albany.edu
  2. *Epidemiology & Biostatistics (EPI/BST), Judy Pelton: M, T, W, Th from 9:30am – 4:30pm
  3. Environmental Health Sciences (EHS), Danielle Grasso. All advisement forms should be sent via e-mail and numbers will be returned via email to dgrasso@albany.edu . Registration numbers can also be received by appointment.
  4. Biomedical Sciences (BMS), Anthony Torres: All advisement forms should be sent via email to axt12@wadsworth.org and numbers will be returned via email.
  5. DrPH Program, Barry Sherman: All requests for advisement should be sent via email to bsherman@albany.edu
  6. Certificate Program: All requests for advisement should be sent via email to phcertificate@albany.edu. Please refer to the Registration Policies for School of Public Health Online Courses.
  7. Online MPH in Public Health Practice: All requests for advisement should be sent via email to onlinemph@albany.edu. Please refer to the Registration Policies for School of Public Health Online Courses.

*If staff members are not immediately available to provide numbers, you should return at another time. Do not leave the advisement forms on their desk, as they will not be responsible for lost forms.

Registration requests made via email should be directed to the following individuals:

       HPM: Liz Brannigan, lbrannigan@albany.edu
       EPI/STA: Judy Pelton, jpelton@albany.edu
       EHS: Danielle Grasso, dgrasso@albany.edu
       BMS: Anthony Torres, axt12@wadsworth.org
       DrPH: Barry Sherman, bsherman@albany.edu
       Certificate: phcertificate@albany.edu 
       Online MPH: onlinemph@albany.edu

Registration requests made via email will be responded to as quickly as possible. Students are asked to be patient when seeking registration numbers, as some departments have limited staff available to assist.

Internship Registration Policy

To register for an internship, on-campus MPH students must complete an Internship Registration Form and turn it in to Katrina Chamberlain in the Internships and Career Services Office BEFORE beginning work at the internship site. Students will be issued a class permission number when the registration form is received. Students are required to register for the internship in the semester in which it is being completed. It is the responsibility of the student to register for the internship before the last day to add a semester length course. For comprehensive information on internships and internship policies, please refer to the Internship Handbook.

This policy applies only to those students enrolled in the traditional on-campus programs. Students enrolled in the Online MPH in Public Health Practice must contact the Online Program Director.

Registration Priority for On-Campus School of Public Health Classes

School of Public Health on-campus courses are available to matriculated students in the following priority order:

  1. Students enrolled in a School of Public Health MS, MPH, PhD, DrPH program.
  2. Students enrolled in the Certificate in Public Health Fundamentals program.
  3. Non-degree School of Public Health students who meet the criteria for enrollment in the class.
  4. Students enrolled in other schools and programs at the University at Albany.

Students enrolled in the Online MPH in Public Health Practice are NOT eligible to take classes on-campus.

Waitlist Policy Procedures

Students can request to be placed on the waitlist for a course. Please provide a valid University at Albany email address when requesting to be placed on a waitlist.

Placement on waiting lists is determined by the priority list detailed above and date and time that the request was received.

Please do not email to check on the status of a course and its waitlist. Students will be contacted if there is a seat available.

Please do not contact the instructors as they have neither the course permission numbers for courses, nor the waiting lists for courses.

 

Online Courses

Most online courses are prioritized for students enrolled in the Online MPH in Public Health Practice and the Certificate in Public Health Fundamentals and Principles programs. Please refer to the Registration Policies for School of Public Health Online Courses to review the priority and waitlist policies for these courses.

Registration Policies for School of Public Health Online Courses

Online courses at the School of Public Health are prioritized for matriculated students in the following online programs:

  • Online MPH in Public Health Practice
  • Certificate in Public Health Fundamentals and Principles

These programs are conducted completely online and students in these programs receive priority when registering for online courses. Each course is clearly marked for students enrolled in these two online programs. At times, the School of Public Health offers online courses available for both online and on campus students which are not restricted. Students can identify available online courses each semester by checking the Schedule of Online Classes. Each course is clearly marked for students enrolled in the online programs. Courses that are not restricted to students in the online programs will also be noted. 

For a pdf version, click on Registration Policies for School of Public Health Online Courses. 

Eligibility for Online Courses

Review the eligibility criteria and registration procedures carefully, as they differ depending upon whether the course is prioritized for the Online MPH in Public Health Practice program or the Certificate in Public Health (PH) Fundamentals and Principles program.

Online MPH in Public Health Practice (matriculated students)

Matriculated students in the Online MPH in Public Health Practice program must contact the Online MPH Program Coordinator to obtain an Advisor Verification Number (AVN) and a course permission number for the online MPH courses.

If you are not enrolled in the Online MPH program and you wish to enroll in one of the online courses prioritized for the Online MPH in Public Health Practice, please send an email request from your albany.edu email to onlinemph@albany.edu with the following information:

  1. Your first and last name
  2. Online MPH course name and catalog (course) number you wish to take
  3. Your program and area of study


 NOTE: If you need the class to graduate in the semester for which you are registering, please indicate it in your email request.

Email requests will be acknowledged but no further correspondence will occur until waitlists are used to fill online courses, if space is available.  Generally, this means that there will not be any correspondence until close to the start of the new semester. 

Permission numbers will be provided for remaining seats for students on the waitlist in the following priority order:

  1. Certificate students who are closed out of one of the certificate dedicated online classes;
  2. On-campus matriculated School of Public Health students. On-campus matriculated School of Public Health students may enroll in courses restricted to the Online MPH if space is available. Preference will be given to SPH students who are eligible to graduate in the current semester first, then those eligible to graduate in the following semester (e.g., Fall 2014 and Spring 2015 respectively). To receive a permission number, the student's home department must verify that the student will be able to graduate only if (s) he takes the course in question.
  3. Non-degree School of Public Health students;
  4. Students enrolled in other schools and programs at the University at Albany.

Certificate in PH Fundamentals & Principles (matriculated students)

Matriculated students in the Certificate in Public Health Fundamentals & Principles program must contact the Certificate Program Coordinator to obtain an Advisor Verification Number (AVN,) class number and the course permission number for online certificate courses.

If you are not enrolled in the Certificate in Public Health Fundamentals & Principles program and you wish to enroll in one of the online courses prioritized for the Certificate program, you will be placed on a waitlist. In order to be considered for the waitlist, please send an email request from your albany.edu email to phcertificate@albany.edu with the following information:

  1. Your first and last name
  2. Certificate course name and catalog (course) number you wish to take
  3. Your program and area of study
NOTE: If you need the class to graduate in the semester for which you are registering, please indicate it in your email request.

Email requests will be acknowledged but no further correspondence will occur until waitlists are used to fill online courses, if space is available.  Generally, this means that there will not be any correspondence until close to the start of the new semester. 

 Permission numbers will be provided for remaining seats for students on the waitlist in the following priority order:

  1. Online MPH in Public Health Practice students who are closed out of the online MPH dedicated classes;
  2. On-campus matriculated School of Public Health students. On-campus SPH matriculated students may enroll in courses restricted to the certificate program if space is available. Preference will be given to students who are eligible to graduate in the current semester first, then those eligible to graduate in the following semester (e.g., Fall 2014 and Spring 2015 respectively). To receive a permission number, the student’s home department must verify that the student will be able to graduate only if they take the course in question.
  3. Non-degree School of Public Health students;
  4. Students enrolled in other schools and programs at the University at Albany.

Waitlist Policies & Procedures for Online Courses

On-campus students can request to be placed on the waitlist for the online courses restricted to the Online MPH in Public Health Practice and Certificate in Public Health Fundamentals & Principles programs. Placement on the waiting list is determined by the priority list detailed above, and date and time that the request was received.

Waitlist requests will only be accepted through a student's albany.edu email and should be directed to the following individuals:

Online MPH in Public Health Practice program courses:

Certificate in Public Health Fundamentals & Principles program courses:

Waitlist Guidelines

  1. Waitlists not be accepted until the first day of advance registration for that semester.  If you make a request prior to the first day of advance registration, it will be returned to you and you will have to make another request.
  2. It is the student's responsibility to check that the course applies to his/her degree program, so please verify this information with your advisor.
  3. Waitlist requests will ONLY be accepted from a valid University at Albany email. Phone calls, snail mail, or emails to/from individual instructors will not be accepted.  
  4. Course permission numbers for online courses can only come from the individuals listed above.
  5. Waitlist email requests will be acknowledged, but no further correspondence will occur until the waitlists are being used to fill online courses, provided the online course(s) has space available. 
  6. You will only receive an email if a spot is available for you in the course you requested.  You will not be contacted if you do not receive a spot. Correspondence will not be sent until close to the start of the new semester.
  7. Do not email to check on the status of a course and its waitlist.
  8. Do not contact the online instructors as they have neither the course permission numbers for online courses, nor the waitlists for online courses.
  9. We do not guarantee that students will be accommodated from the waitslist for an online course.  The waitlist is similar to flying standby through an airline, where you are only accommodated if space is available once all seats with confirmed reservations are filled.  Students should register for on-campus courses first.