School of Public Health General Registration Policies

Please review the registration policies and procedures carefully, as they may differ depending upon which department you are enrolled in.

Registration Deadlines

Advisement Verification Numbers and Class Permissions Numbers will not be available from Departments until the first day of Advance Registration each semester. Please consult the Academic Calendar to determine when Advance Registration begins.

The deadline for registering for Spring classes is January 1.
The deadline for registering for Fall classes is May 30.

Classes will be made available to students from other programs after these dates. Early registration is encouraged to ensure a spot in your selected classes.

Registration procedures

  1. Students must meet with their academic advisor for advisement and complete the advisement process.
  2. Bring the signed advisement form to your home department, or have your advisor email your home department verifying the courses you have been approved to take.
  3. Your department will provide you with your Advisement Verification Number (AVN) number and permission numbers for all of your courses. Students should not contact the individual departments for course permission numbers.
  4. Registration numbers will not be given out without either a signed advisement form or an email from your advisor.

Receiving your Registration Numbers

Each department may have different days and times when students can receive registration numbers in person. Please refer to the information provided below to see when staff members are available to provide registration numbers.

  1. *Health Policy Management & Behavior (HPM), Liz Brannigan: M-F from 8:00 – 4:00pm, as available.
  2. *Epidemiology & Biostatistics (EPI/BST), Judy Pelton: M, T, W, Th from 9:30am – 4:30pm
  3. Environmental Health Sciences (EHS), Linda Mayerhofer. M, W, F from 10:00am – 2:00pm
  4. Biomedical Sciences (BMS), Anthony Torres: All advisement forms should be sent via email and numbers will be returned via email.
  5. DrPH Program, Barry Sherman: All requests for advisement should be sent via email.
  6. Certificate Program, Susan Bernardi-Bain: All requests for advisement should be sent via email. Please refer to the Registration Policies for School of Public Health Online Courses.
  7. Online MPH in Public Health Practice, Lindsay Ruland: All requests for advisement should be sent via email. Please refer to the Registration Policies for School of Public Health Online Courses.

*If staff members are not immediately available to provide numbers, you should return at another time. Do not leave the advisement forms on their desk, as they will not be responsible for lost forms.

Registration requests made via email should be directed to the following individuals:

       HPM: Liz Brannigan, lbrannigan@albany.edu
       EPI/STA: Judy Pelton, jpelton@albany.edu
       EHS: Linda Mayerhofer, lmayerhofer@albany.edu
       BMS: Anthony Torres, axt12@wadsworth.org
       DrPH: Barry Sherman, bsherman@albany.edu
       Certificate: Susan Bernardi-Bain, sbernardibain@albany.edu
       Online MPH: Lindsay Ruland, onlinemph@albany.edu

Registration requests made via email will be responded to as quickly as possible. Students are asked to be patient when seeking registration numbers, as some departments have limited staff available to assist.

Internship Registration Policy

To register for an internship, students must complete an Internship Registration form and turn it in to Katrina Chamberlain in the Internships and Career Services Office BEFORE beginning work at the internship site. Students will be issued a class permission number when the registration form is received. Students are required to register for the internship in the semester in which it is being completed. It is the responsibility of the student to register for the internship before the last day to add a semester length course. For comprehensive information on internships and internship policies, please refer to the Internship Handbook.

Registration Priority for On Campus School of Public Health Classes

School of Public Health on-campus courses are available to matriculated students in the following priority order:

  1. Students enrolled in a School of Public Health MS, MPH, PhD, DrPH program.
  2. Students enrolled in the Certificate in Public Health Fundamentals program.
  3. Non-degree School of Public Health students who meet the criteria for enrollment in the class.
  4. Students enrolled in other schools and programs at the University at Albany.

Waitlist Policy Procedures

Students can request to be placed on the waitlist for a course. Please provide a valid University at Albany email address when requesting to be placed on a waitlist.

Placement on waiting lists is determined by the priority list detailed above and date and time that the request was received.

Please do not email to check on the status of a course and its waitlist. Students will be contacted if there is a seat available.

Please do not contact the instructors as they have neither the course permission numbers for courses, nor the waiting lists for courses. Waitlists will be open beginning with the first day of advanced registration for that semester.

Remember that being on a waitlist for an online course carries no guarantee. Make sure to register for on campus courses first. Treat the waitlist the same way as you would trying to get a stand-by seat on an aircraft that leaves earlier than the one for which you have a confirmed reservation.

Online Courses

Most online courses are prioritized for students enrolled in the Online MPH in Public Health Practice and the Certificate in Public Health Fundamentals and Principles programs. Please refer to the Registration Policies for School of Public Health Online Courses to review the priority and waitlist policies for these courses.

Registration Policies for School of Public Health Online Courses

Online courses at the School of Public Health are prioritized for matriculated students in the following online programs:

  • MPH in Public Health Practice
  • Certificate in Public Health Fundamentals and Principles

 

These programs are conducted online and students in these programs receive priority when registering for online courses. Online courses are limited to a maximum of 20 students. Each course is clearly marked for students enrolled in these two online programs. At times the School of Public Health does offer online courses for both online and on campus students, which are not restricted. Students can identify available online courses each semester by checking the Course Schedule provided here. Each course is clearly marked for students enrolled in the online programs. Courses that are not restricted to students in the online programs will also be noted.

Eligibility for Online Courses

Please review the eligibility criteria and registration procedures carefully, as they differ depending upon whether the course is prioritized for the Online MPH in Public Health Practice program or for the Online Certificate in Public Health Fundamentals program.

Online Matriculated MPH in Public Health Practice Students

If you are a matriculated student in the online MPH in Public Health Practice program, please contact Lindsay Ruland, the Online MPH Program Coordinator (onlinemph@albany.edu) to obtain your AVN and a Course Number for your online courses.

If you are not enrolled in the Online MPH in Public Health Practice program and you wish to enroll in one of the online courses prioritized for the Online MPH in Public Health Practice, please email onlinemph@albany.edu. Your request should come from your albany.edu email address and include the following information:

  • Your full name
  • Course name and catalog number
  • Your program and area of study
  • Please also note if you need this class to graduate in the semester for which you are registering.

 

PLEASE NOTE: email requests will be acknowledged but no further correspondence will occur until the point that waitlists are being used to fill online courses, provided the online course(s) has space available. That means there will not be any correspondence until close to the start of the new semester.

You will be placed on a waitlist and permission numbers will be provided for remaining seats in the following priority order:

  1. Certificate students who are closed out of one of the certificate dedicated online classes.
  2. On campus matriculated School of Public Health students. On campus matriculated School of Public Health students may enroll in dedicated online MPH courses only if space is available. Preference will be given to School of Public Health students who are eligible to graduate in the current semester first, then those eligible to graduate in the following semester (e.g., Spring 2013 and Fall 2013 respectively). To receive a permission number, the student must have their home department email onlinemph@albany.edu to verify that the student will only be able to graduate if they take the course in question.
  3. Non-degree School of Public Health students
  4. Students enrolled in other schools and programs at the University at Albany

Online Matriculated Certificate in Public Health Principles and Fundamentals Students

If you are a matriculated student enrolled in the Certificate in Public Health Principles and Fundamentals program, please contact Susan Bernardi-Bain, Certificate Program Coordinator (sbernardibain@albany.edu) to obtain your AVN, class number and the course permission number for your online courses.

If you are not enrolled in our online Certificate in Public Health Principles and Fundamentals program, you must contact the department offering the course directly. You will be placed on a waitlist and permission numbers will be provided for remaining seats in the following priority order:

  1. Online MPH in Public Health Practice students who are closed out of the online MPH dedicated classes.
  2. On campus matriculated School of Public Health students. On campus School of Public Health matriculated students may enroll in dedicated online Certificate courses if space is available. Preference will be given to students who are eligible to graduate in the current semester first, then those eligible to graduate in the following semester (e.g., Spring 2013 and Fall 2013 respectively). To receive a permission number, the student’s home department must verify that the student will only be able to graduate if they take the course in question.
  3. Non-degree School of Public Health students
  4. Students enrolled in other schools and programs at the University at Albany

Online Waitlist Policy Procedures

Students can request to be placed on the waitlist for the online courses dedicated for the online MPH in Public Health Practice and Certificate in Public Health Fundamentals and Principles programs. Placement on the waiting list is determined by the priority list detailed above and date and time that the request was received.

Waitlist requests will only be accepted via email and should be directed to the following individuals:

Online courses dedicated to the Online MPH in Public Health Practice program:
       Lindsay Ruland, onlinemph@albany.edu

Online courses dedicated to the Certificate in Public Health Fundamentals program:
       HPM Courses: Liz Brannigan, lbrannigan@albany.edu 
       EPI/STA Courses: Judy Pelton, jpelton@albany.edu
       EHS Courses: Linda Mayerhofer, lmayerhofer@albany.edu

Placement on waitlists will begin the first day of advanced registration for that semester. No early-bird requests will be accepted--if you make a request early, it will be returned to you, and you will have to make another one.

It is your responsibility to check that the course applies to your degree program so please be sure to check with your advisor.

Requests for waitlists will ONLY be accepted from a University at Albany email address. No phone calls, no snail mail, and no emails to individual instructors. Course permission numbers for online courses can only come from the individuals listed above.

Please remember, email requests will be acknowledged but no further correspondence will occur until the point that waitlists are being used to fill online courses, provided the online course(s) has space available. The only email you will get is if you receive a spot in an online course--no emails are sent if you do not receive a spot. You should not expect any correspondence until close to the start of the new semester.

Please do not email to check on the status of a course and its waitlist. Please do not contact the online instructors as they have neither the course permission numbers for online courses, nor the waiting lists for online courses.

Remember that being on a waitlist for an online course carries no guarantee. Make sure to register for on campus courses first. Treat the waitlist the same way as you would trying to get a stand-by seat on an aircraft that leaves earlier than the one for which you have a confirmed reservation.