The Research Foundation for The State University of New York (RF) is committed to the principles of Equal Employment Opportunity and Affirmative Action. It is the obligation of each officer, manager, and supervisor to ensure all employment activities are conducted in an equal and equitable fashion. The Research Foundation at The University at Albany, State University of New York is committed to providing equal education and employment opportunities to all persons. The Recruitment and Selection Procedures Manual is designed to promote equal employment opportunity (EEO) and affirmative action (AA) for all people seeking employment at The University at Albany.
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To Initiate a Search
The department must complete the following:
- Position Authorization Request (HRM-1)
- Job Description Template
- FLSA Checklist
- Announcement of Vacancy
- Affirmative Action Recruitment Plan
- Request to Advertise Position (please see our Posting Hints & Rates for further information)
Once the appropriate signatures have been obtained, the recruitment packet should be forwarded to Research Foundation Human Resources, MSC Room 326. In addition, an electronic file version of the Announcement of Vacancy and a copy of the advertisement should also be forwarded to RFHR. The entire packet can be sent to: email@example.com
RFHR will review the recruitment packet to ensure: proper classification according to the Fair Labor Standards Act (FLSA); compliance with federal and state laws including RF salary rules and policies; appropriate content and language is used; and inclusion of the University's Affirmative Action statement.
The approved request will be posted on our Vacancy
web page. For further information on completing the Affirmative Action Recruitment Plan, recruitment resources, sample communication letters, and legal/illegal questions for applicants, please go to the Office of Diversity and Inclusion
Verifying Credentials and Reference Checks
Prior to an interview, candidates should complete and sign the RF Employment Application. By doing so, the applicant gives you permission to check references and obtain information from previous employers. Before an applicant is hired, references and credentials should be checked. When a license or certificate is required for a position, the applicant must provide the original document (including the license number and expiration date). Locations must also verify the authenticity of the license or certificate before the person is allowed to perform services as an employee. NOTE: Any applicants for employment in the cities of Buffalo, NY, or Rochester, NY, should complete a Criminal History Disclosure Form after the completion of an initial interview.
All communication with applicants and offers of employment (verbal and written) must be consistent with funding and sponsor rules, RF policy, and legal requirements. When offers of employment are made, applicants must be made aware that employment with the Research Foundation is subject to the availability of funds and program needs and that there is no expressed or implied guarantee of employment retention. An offer of RF employment is contingent on the prospective employee providing documentation that establishes proof of identity and of eligibility to work in the United States.
All Research Foundation Offer Letters must be prepared on RF stationery, forwarded to Research Foundation Human Resources and retained in the employee's personnel file.