See a Sample Purchase Requisition.

See Ways to Avoid Getting a Purchase Requisition Returned

This form is used as an encumbrance document to purchase supplies/services and equipment. Pre-numbered forms can be purchased at the Rapid Copy Center BA B26A or by calling: 442-3245. In addition to the information shown on the sample form account managers should be aware of the following:

1. Your requisition should be typed or printed neatly to prevent errors or delays in processing.
   
   
2. Character object codes used to fill in box 3 may be found by clicking here. 
   
   
3. When filling in box 2 account balances should be checked for sufficient funds before submitting a requisition. This can be done by checking the accounting web page under "Desktop Accounting Application". The accounting page also contains a list of authorized signatures for each account. See the Accounting Office's Signature Authorization page. Also see the Financial Procedures Manual.
   
   
4. If you check box #8 and you are sending maintenance agreements, software licenses or any other offer that requires an authorized campus signature you must send the original of the unsigned agreement. Send the original unsigned agreement with the requisition to the Office of State Funded Purchasing & Contracts for review and forwarding to the University Controller for signature. The University Controller is authorized to sign agreements on behalf of the University.
   
   
5. If you have received faxed or written quotes on the items please attach a copy of all the quotes received and note this in box #8 of the requisition.
   
   
6. When entering the description (item #9) be sure the model number is given as well as any color choices, sizes, packaging, etc. Freight terms must be mentioned in this area. If the vendor will be charging freight please enter the amount given and note if it is an estimate. If you know freight will be charged but have not determined the amount note "Freight Prepay & Add". Please reference the name of the salesperson and the date the price was given. If the price is from a catalog, web site, etc., please identify issue, catalog page, item, etc. This will assist us in getting the best price. Many companies offer educational discounts and the discount should be shown as a credit figure in the unit total column. If you cannot fit the items in the description field please attach a separate sheet of paper to the requisition and note that a continuation sheet is attached.
   
   
7. Purchase requisitions can be faxed to the Office of State Funded Purchasing & Contracts at 437-4571.

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