Overview

The tenure and promotion review process takes about 15 months from start to finish. For assistant professors and librarians, the tenure review typically begins in the middle of the candidate’s fifth year of employment. For associate professors and librarians seeking promotion to full, there is no mandatory time for review; rather, the review occurs whenever the candidate and his/her department initiate the process.

All cases go through two or three levels of review as illustrated in the following table: department and/or school/college and university levels. Appendix B also provides an illustration of the review process for each college and school. At every level there is peer (faculty) review and vote, and an administrative (Chair, Dean, and Provost) review and recommendation. The entire review process is advisory to the President who has sole authority to award continuing appointment and promotion. The President’s action is subject to confirmation by the Chancellor. (See Appendix B for a schematic of each School/College’s process.)


School or College

Levels of Review

College of Arts and Sciences

Department faculty & Chair

College Tenure and Promotion Committee & Dean

CPCA & Provost

School of Business

Department faculty & Chair

School Personnel Committee & Dean

CPCA & Provost

School of Education

Department faculty & Chair

School's Appointment, Promotion, and Tenure Committee & Dean

CPCA & Provost

School of Public Health

Department faculty & Chair

School’s Appointment, Promotion, and Continuing Appointment Committee & Dean

CPCA & Provost

Rockefeller College

Department faculty & Chair

Dean
(no college committee)

CPCA & Provost

School of Criminal Justice

School faculty & Dean

CPCA & Provost

 

School of Social Welfare

School faculty & Dean

CPCA & Provost

 

College of Engineering and Applied Sciences

Department faculty & Chair

Dean
(no college committee)

CPCA & Provost

University Libraries

Library faculty & Dean

CPCA & Provost

 


For ease of reference, this document presents information as if the candidate’s first level of review is an academic department. Appropriate adjustments would be made for circumstances in which the school, college, or library is the first level of review.

The process begins with the candidate and his/her department notifying the Dean and Provost of the intent to request tenure and/or promotion, and assembling a file, or dossier, of required materials for review. As described in this document, the candidate is responsible for preparing some elements of the file, and the department is responsible for preparing and assembling other elements. Many departments appoint an ad hoc faculty committee to oversee and coordinate the file assembly. In these cases, it is often a three-member committee, with each member having oversight of one of the three areas under review: research, teaching or service. When departments have such an ad hoc committee, the committee is usually responsible for presenting the case during the department faculty meeting.

The review process does not stop if there is a negative vote at any level of review unless the candidate chooses to suspend the review process.

Copies of the recommendation at each level of review will be made available to the candidate, who will have the opportunity in reply in writing. Such a reply becomes a part of the record. The candidate will be given at least five (5) working days to examine the file and respond in writing to the non-confidential portions of the dossier before it is presented to the President for a decision.