Other Helpful Rental Information

The Performing Arts Center staff have put together several documents which will be helpful to you as you plan your event. An Event Planning Guide can be accessed here as a pdf file.

Please also utilize the appropriate check list below to assist you.

Check Lists:
Checklist for Off-Campus Clients
  • Contact Cathy Baker at the Performing Arts Center (PAC) by calling 442-3995 to inquire if dates are available and to provide detailed information about your event.
  • After reviewing the PAC Usage Policy that is sent to you, please also review the event information, sign the registration form and return one copy with your non-refundable $75 registration fee to “Performing Arts Center; PAC-266; University at Albany; Albany, NY 12222.”  Make check payable to “University at Albany.” If the information on the registration form is incorrect, please call 442-3995 to request changes.  Registration fee is non-refundable, but will be deducted from your final bill.  Every event by an off-campus sponsor must be approved by the Office of the Controller.
  • The Office of the Controller will notify you and the PAC Office as to whether or not your event has been approved.  If you receive approval, you may proceed with advertising your event.
  • Approximately two weeks prior to your event, Bryan Robinson from the PAC will contact you to review your event information and finalize the details of your event. PAC facilities, staff and equipment will be assigned to your event as discussed
  • On the date of your event, the PAC staff will meet you at the designated arrival time and provide you with the services discussed.
  • Upon conclusion of your event, we ask that you remove all event materials and equipment from the facility.
  • PAC event staff will report on your event to the administrative office to assist in the creation of your final invoice.  Final invoice will be mailed to you within three business days.  Please make a check payable to “University at Albany” and send your final payment, along with the lower portion of the invoice to “University at Albany Lockbox; P.O. Box 10189; Albany, NY 12201-0189” using the supplied envelope.

Checklist for On-Campus Administrative/Academic Clients

  • Contact Cathy Baker at the Performing Arts Center (PAC) by calling 442-3995 to inquire if dates are available and to provide detailed information about your event.  PAC will send you a Facility Registration and Cost Estimate form for your review.
  • After reviewing the PAC Usage Policy, please review the event information, sign the registration form and return one copy to “Performing Arts Center; PAC-266; University at Albany; Albany, NY 12222.”  If the information on the registration form is incorrect, please call 442-3995 to request changes.  After you send your registration paperwork, you may proceed with advertising your event.
  • Approximately two weeks prior to your event, Bryan Robinson from the PAC will contact you to review your event information and finalize the details of your event. PAC facilities, staff and equipment will be assigned to your event as discussed.
  • On the date of your event, the PAC staff will meet you at the designated arrival time and provide you with the services discussed.
  • Upon conclusion of your event, we ask that you remove all event materials and equipment from the facility.
  • PAC event staff will report on your event to the administrative office to assist in the creation of your final invoice.  Final invoice will be mailed to you within three business days.  Please make a check payable to “University at Albany” and send your final payment, along with the lower portion of the invoice to “University at Albany Lockbox; P.O. Box 10189; Albany, NY 12201-0189” using the supplied envelope.

Checklist for On-Campus Student Groups

  • Contact Cathy Baker at the Performing Arts Center (PAC) by calling 442-3995 to inquire if dates are available and to provide detailed information about your event.  At this time, you will be provided with a Performing Arts Center request form for you to complete.
  • Please review your request form with Student Life in Campus Center 130. 
  • After receiving written approval from Student Life, please return the form to PAC 266.
  • Upon receiving Student Life approval, the PAC Office will complete the registration process and send out a Facility Registration and Cost Estimate Form for your approval.  A copy of the Estimate of Cost will be sent to the Office of the SA Comptroller for payment.
  • After reviewing the PAC Usage Policy, please review the event information, sign the registration form and return one copy. If the information on the registration form is incorrect, please call 442-3995 to request changes.  After you send your registration paperwork, you may proceed with advertising your event.
  • Approximately two weeks prior to your event, Bryan Robinson from the PAC will contact you to review your event information and finalize the details of your event. PAC facilities, staff and equipment will be assigned to your event as discussed.
  • On the date of your event, the PAC staff will meet you at the designated arrival time and provide you with the services discussed.
  • Upon conclusion of your event, we ask that you remove all event materials and equipment from the facility.

  • PAC event staff will report on your event to the administrative office to assist in the creation of your final invoice.  Final invoice will be mailed to the SA Comptroller within three business days.