Applications will be available on Friday, January 23rd and
are due by Thursday, February 19th at 5pm.
The Orientation team plays a vital role in helping new students adjust to our campus community. Orientation Assistants (OAs) go above and beyond to welcome students and families to the University at Albany. To do this, they create a welcoming and informative environment and serve as a resource for new students and their families.
All Orientation Staff attend Orientation Leadership Training. This leadership training provides OAs with the necessary skills and experience to assist new students and their families during the summer and throughout their first year experience. Orientation Assistants support the mission of New Student Programs by preparing new students and their families to:
-identify campus resources, traditions, and ways to contribute to the Ualbany community.
-engage with university faculty, staff and current students.
-plan for academic success by setting personal and educational goals.
-describe behaviors that promote personal and community rights and responsibilities.
-demonstrate respect for the diversity of their campus community.
In total, 18 Orientation Assistants will be hired and assigned one the following specialties:
14 Group Leaders: responsible for leading and mentoring new students during their Orientation (including student group activities, leading walking tours, presentations and skits).
4 Family Leaders: responsible for leading and participating in aspects of the family Orientation program (including leading walking tours, bus tours, and skits).
All Orientation Assistants:
Possess a positive attitude, high energy level, and knowledge and enthusiasm for UAlbany.
Exhibit leadership potential, professional demeanor, strong work ethic and willingness to accept responsibility.
Display good teamwork, communication, and interpersonal skills.
Demonstrate respect for the diverse UAlbany community and exhibit a desire to work well with a diverse group of students, staff, faculty, administrators, new students and new family members.
Demonstrate the ability to problem solve, take initiative, and manage conflict.
Have a working knowledge of University resources.
CONDITIONS OF EMPLOYMENT
All Orientation Assistants must:
Be matriculated University at Albany undergraduate students who are currently enrolled and will attend UAlbany in the Fall 2015 semester.
Have a minimum cumulative GPA of 2.75 at the University at Albany.
Be in good judicial standing (no active judicial sanctions at the University).
Be available to participate in the application and interview process (see calendar below).
Be available to participate in all training sessions, orientation programs during summer 2015 and academic year 2015-2016.
Be available to students and family members at all times once they are on campus during the summer Orientation program. This includes freshmen overnight programs.
Be free of outside commitments to organizations, employers, and or classes during June and July of 2015 (unless given prior permission from the Director of New Student Programs).
Orientation Assistants play a vital role in helping new students adjust to our campus community. To do this, they create a welcoming and informative environment and serve as a resource for new students and their families.
Assistance to new students and families:
OAs will welcome new students and family members to the University and assist them in the initial orientation registration and check-in. Specific tasks are assigned to each OA per session.
OAs will assist in the implementation of specific programs for summer orientation and work with students and families throughout the summer.
OAs will serve as a role model and facilitator to new students and families during small and large group settings.
OAs will serve as a source of information regarding academics, policies and procedures, campus services, activities, building locations, and all other aspects of life at UAlbany.
OAs will conduct small group meetings and discussions for new students and family members.
OAs will represent all University organizations to the best of their ability to new students and their families.
OAs will assist college advisors and representatives, in order to help students understand the registration process.
OAs will send group communications to new students or family members to continue to foster student and family connections. The frequency and content of these communications will be based on guidelines provided by the New Student Programs staff.
OAs will engage in reflective assessment activities throughout their term of employment to provide feedback about their experience, knowledge, skills, development etc.
Each OA must stay in his/her own room the night before and the night during an orientation session. Overnight guests are not allowed to stay with OAs during this time.
OAs will work individually and collectively to help each other perfect skills in program presentations, facilitate small group discussions, perform skit lines, and maintain a welcoming environment.
OAs will work to increase each other’s knowledge of the University’s and New Student Programs’ goals, academic and social programs, personnel resources, and facilities.
OAs will design and construct all necessary program materials to successfully present aspects of summer orientation programs (i.e. skits, floor and office decorations, etc.).
OAs will assist with administrative tasks during Orientation as delegated by New Student Programs staff. These tasks will include, but not be limited to: assisting with late check-in, placing and collecting directional signs, distributing and collecting participant evaluations, assisting with program presentations, attending the various programs during each Orientation session, making signs, placing labels on materials and assembling nametags, running errands, assisting with Orientation parking, cleaning out storage closets after sessions, etc.
OAs will assist with other duties related to the Office of New Student Programs as assigned.
Great Dane Beginnings – Opening Week
OAs will attend and assist with welcome week initiatives in the Fall, 2015 and Spring 2016 as assigned.
Great Dane Beginnings – First Year programs
OAs will attend and assist with New Student Programs tabling and programs as assigned throughout the 2015-2016 Academic Year.
ORIENTATION ASSISTANT TIME COMMITMENT
Spring 2015 Semester
Two Sunday training sessions
Sunday, March 29th 5:00pm - 8:00pm
Sunday, April 26th 10:00am - 5:00pm
Campus Clean Up
June and July
Full time commitment
Three week student leadership training and preparation
Eight Freshmen Orientations
Four Transfer Orientations
Includes evening responsibilities
Part time commitment
One Freshmen Orientation
Two Transfer Orientation
Support for Opening Week Activities
Part time commitment
One Freshmen Orientation
Two Transfer Orientation
Stipend of $2,400 for work from approximately June 2 – August 2.
Free room and board during Training and Summer Orientation (approx. June 2 - August 2).
Hourly pay ($9.50 per hour) and meal compensation for Fall and January Orientations.
2 credits if you are enrolled in community service class and participate in 60 service hours throughout the fall semester with New Student Programs.
APPLICATION AND SELECTION PROCESS
All applications must be submitted on MyInvolvement.org by February 19th before 5:00 pm.
How to apply:
1. Complete the application form located on MyInvolvement.org.
2. As part of your application, you will need to upload the following: - Cover Letter – Be sure to:
Introduce yourself to the New Student Programs staff.
Describe the role of an Orientation Assistant and what makes you uniquely qualified for the position.
Give examples of how you plan to engage new students and families throughout the Fall 2015 semester.
- Resume– Be sure to include:
On and off campus job experience.
Organizations and student activities in which you have participated
-Reference page - Provide three professional references with phone and email contact information.
3. Sign up for a Group Interview. As part of the application you will sign up for a group interview. Group interviews will take place between February 23 - 25, in the basement of Steinmetz Hall on State Quad.
Orientation Assistant Applications Go Live www.MyInvolvement.org
January 27th - 30th
Talk to representatives from New Student Programs!
January 26th - Alumni & Dutch Quad Dining Halls
January 27th - State & Colonial Quad Dining Halls
January 28th - Indian Quad dining hall
January 29th - Campus Center Lobby
Orientation Assistant General Interest Meeting
Lecture Center 25
Noon – 5:00pm
Orientation Tabling at Job & Internship Fair
Deadline to submit applications
February 23rd – 25th
Steinmetz Hall, State Quad
Applicants notified via email whether or not they will be granted an individual interview
March 4th - March 11th
Individual interviews for those applicants selected to continue
All applicants notified of final application status
Deadline to accept position
5:00pm - 8:00pm
Training Session 1
10am – 5:00pm
Training Session 2
Orientation Assistants move into summer housing on State Quad
Summer Leadership Training begins
"Can I work a second job or take summer classes?"
The Orientation Assistant position is full-time including some evening responsibilities. Working a second job or taking classes is prohibited without approval from the Director.
"Is there any required experience?"
No! Staff member selection is based on a student’s ability to communicate, work well with others, and relate to new students, among others. Staff will receive training on all the information necessary to perform as an Orientation Assistant.
"What if I don’t know anyone applying?"
No problem! If selected, you will quickly make friends with the other members of the Orientation team.
Have another question?
Email the New Student Programs staff at firstname.lastname@example.org and they will get back to you as soon as possible!
Here It from an OA
Rob Waring Orientation Assistant, Family Leader, Summer 2014
Orientation Assistant, Group Leader, Summer 2013
Orientation was so special to me because it helped me grow on a personal and professional level. In my two summers as an Orientation Assistant, I made connections with people that I know will last long past college. I also learned to step far outside of my comfort zone, which has helped immensely in areas such as public speaking. I will never forget my time as an Orientation Assistant, and would suggest applying to anyone who asked.
Saben Durio Orientation Assistant, Group Leader, Summer 2014
“Having wanted to be an Orientation Assistant since my own Orientation, experiencing the program was the joy of a lifetime. The opportunity of meeting incoming Freshmen and striking down their fears and hesitations concerning college is truly a fulfilling feeling. Knowing that you have the ability to take someone who is nervous about being away from home and converting that into excitement fills you with a great sense of pride. This responsibility, coupled with being part of a team that you will think of as family when the work is done, makes Summer Orientation more than just a job. It's an opportunity for growth (both personal and professional), learning, and just an all-around good time.”
Caroline Ross Orientation Assistant, Family Leader, Summer 2014
“Being an Orientation Assistant was special to me because I saw how much of an influence my orientation assistant had on every student they interacted with. I wanted to be able to have the same positive influence on the students and family members coming into the University at Albany and share my Great Dane pride and spirit with them. I am proud to have been able to meet so many new students and make them as excited to be attending the university as I am, and I would recommend that anyone who has pride in our university become an Orientation Assistant.”
Gabby Gregoire Orientation Assistant, Group Leader, Summer 2014
“Being an Orientation Assistant was the most rewarding job I have had so far. I had the chance to touch the lives of over 300 incoming transfer and freshmen students. I was able to be the face of UAlbany and share my knowledge and experience with them so they were able to see what it is to be a Great Dane! Not only did I make an impact on the students but I was also able to learn more about myself and reassure to myself that I made the right choice going to UAlbany.”
Orientation Assistant, Group Leader, Summer 2014
“As a commuter student, I found it really difficult to make new friends. Being an Orientation Assistant turned my life around. Not only did I break out of my comfort zone but the Orientation staff became a second family to me. One of the best rewards is seeing those who you bonded with over the summer come up to you and talk to you during the semester. It was such a unique experience that I would recommend to anyone who is considering applying. Don’t miss out!”
Francesca McGuire Orientation Assistant, Family Leader, Summer 2014
"My job as an Orientation Assistant is what led me to become involved in other areas of the school. After the summer ended, I realized I wanted to continue with the leadership skills I had gained and became a UAlbany tour guide. It's also a great way to make awesome friends and to spend the summer making new experiences by helping others."