MyUAlbany

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MyUAlbany Student Guide

MyUAlbany is the University at Albany's student services web site. From this web site UAlbany students are able to:
  • obtain important University information
  • view their academic records
  • check their financial aid and billing information
  • check for "holds"
  • update their personal information
  • and ENROLL FOR CLASSES (REGISTER)!
This document is designed to walk you through the simple steps associated with enrolling for classes.

Contents

GETTING STARTED

STEP #1:   INITIALIZING YOUR MYUALBANY ACCOUNT

  1. Before using MyUAlbany for the first time, your account must be initialized.

  2. Go to http://www.albany.edu/myualbany/.

  3. Click on PASSWORD SET/RESET.

  4. Enter the required information (Albany ID or Social Security Number, date of birth and your PIN).

  5. Set up your security questions.

  6. Create a complex password. Your NetID will be displayed for you after you have successfully initialized your account.

  7. If you forget your MyUAlbany password, return to PASSWORD SET/RESET.

STEP #2:   LOGGING ON TO MyUAlbany

  1. Using your Internet browser, go to http://www.albany.edu/myualbany/.

  2. Click LOG ON.

  3. Enter your NetID and MyUAlbany password and click SIGN IN.


GETTING READY TO ENROLL (REGISTER) IN COURSES

STEP #3:   DETERMINE YOUR ENROLLMENT APPOINTMENT

  1. Click WHEN CAN I ENROLL?

  2. Click the appropriate term and your enrollment appointment will appear.

STEP #4:   CLASS SEARCH - PLAN YOUR COURSES AND ALTERNATES (Prior to Enrollment)

IMPORTANT NOTICE:  Be sure to search the schedule of classes in advance of your enrollment appointment at:  http://www.albany.edu/schedule_of_classes/ (or click on SEARCH CLASS SCHEDULES from the main MyUAlbany page). Record class numbers for all of the classes for which you would like to enroll. Select alternate class numbers in case some of your first choices are closed.

Knowing your class numbers in advance means you will not waste time looking them up while you are enrolling.

  1. From the main MyUAlbany page, click SEARCH CLASS SCHEDULES.

  2. Enter the appropriate information in the designated fields. The more information you provide the narrower your search results will be.

  3. Click the SUBMIT button.

  4. Record the CLASS NUMBERS (See glossary for definition of Class Number) of the classes for which you would like to enroll. You will need to enter the class numbers to enroll in the class.

  5. Make note of the SEATS REMAINING in your desired classes and check back before attempting to enroll for continued availability. Make sure you select alternate classes in case your first choices are closed.

  6. Carefully read all COMMENTS and SPECIAL RESTRICTIONS to make sure you are eligible to enroll in a given class. Go to the department if permission is required.

GENERAL EDUCATION CLASS SEARCH

  1. Go to the website http://www.albany.edu/schedule_of_classes/ or if you are logged into MyUAlbany select the Search Class Schedules link in the Enrollment Services area.

  2. Select the appropriate semester.

  3. Next to the General Education Course field, select the drop down menu.

  4. Find and select the General Education requirement you are interested in fulfilling.

  5. Place a check mark in the box at the bottom of the Schedule of Classes Search page if you would like the search results to show only courses with available seats.

  6. Click the SUBMIT button.


STEPS TO ENROLL (REGISTER)

STEP #5   ENTER YOUR ADVISOR VERIFICATION NUMBER (AVN)

See glossary for definition of Advisor Verification Number (AVN)

A new AVN is assigned to you each semester. You get this number from your advisor when you meet each term to discuss your academic plans. Your AVN will give you access to the enrollment portions of the system. (NOTE: YOU SHOULD MEET WITH YOUR ADVISOR PRIOR TO YOUR ENROLLMENT APPOINTMENT.)

  1. Click ENTER MY AVN, then enter your AVN in the designated field and click SAVE. (You only have to enter your AVN once per term.)


STEP #6   ENROLL OR ADD CLASSES

  1. Click ENROLL, ADD OR DROP CLASSES, this will bring you to the enrollment term page.

  2. Click on the appropriate term and your current schedule will appear. You are only able to add classes in terms for which you are eligible to enroll. If the term you seek does not appear in the list, you may need to enter your AVN for that term.

  3. Click ADD CLASSES (at the bottom of the page).

  4. In the CLASS NBR field, type the desired class number and hit the Tab key. This will load the relevant course information into the appropriate fields.

  5. If you're unsure of the class number, click the LOOKUP Lookup Button button, which will bring you to the class search page (see section titled "Class Search (During Enrollment)" for more information). The CHECKED BOX  button indicates an enrollment section. These are the only classes available for enrollment. Click the checked box button for the desired class and it will carry over to the ADD CLASSES page.

  6. If you wish to add additional classes, type the class numbers in the boxes provided.

  7. If you have received a permission number, enter it in the CLASS PERMISSION NBR field. If the permission number page does not automatically appear, click on the Subject/Catalog number of the designated class and enter the CLASS PERMISSION NBR into the appropriate field.

  8. If you are enrolling for classes with related components (e.g. lecture and lab/lecture and discussion, etc.), the lab or discussion is the ENROLLMENT SECTION. Enter the class number for the enrollment section (the lab or discussion) FIRST and then select the RELATED COMPONENT when prompted to do so (by using the Lookup Lookup Button button) before hitting submit. You will not be able to enroll in the lecture until you have enrolled in the lab or discussion.

  9. When you've entered all of your desired class numbers, click the SUBMIT button.

  10. If you have successfully enrolled, SUCCESS will appear in the ADD STATUS column. BE SURE YOU CLICK SUBMIT AND SEE THE SUCCESS MESSAGE BEFORE EXITING OR YOU WILL NOT BE ENROLLED IN THE COURSE!

  11. If you encounter errors, ERRORS FOUND will appear in red in the ADD STATUS column. Click ERRORS FOUND for more information.

  12. Click VIEW MY SCHEDULE to view your updated schedule.


OTHER ENROLLMENT ACTIVITIES

TO DROP CLASSES*

  1. Click ENROLL, ADD OR DROP CLASSES.

  2. Click on the appropriate term. Your current schedule will appear.

  3. Click DROP/UPDATE CLASSES (at the bottom of the page).

  4. Select the DROP action next to the course you wish to drop & click the SUBMIT button.

  5. Check the UPDATE STATUS column to see if your drop was successful.

  6. Click VIEW MY SCHEDULE to view your updated schedule. Dropped courses will still appear on your schedule, they will be noted as "dropped" in the status column.

*Depending on the date classes are dropped, students may be subject to tuition liability and/or a "W" recorded on their transcript. Refer to the Academic Calendar for more information about important deadlines.

TO SWAP CLASSES

  1. Click ENROLL, ADD OR DROP CLASSES, this will bring you to the enrollment term page. If you have not yet entered your AVN, you must do so in order to access the enrollment functions.

  2. Click on the appropriate term and your current schedule will appear.

  3. Click SWAP CLASSES link at the bottom of the page.

  4. Find the course you want to Swap out of (drop). Enter the Class Number of the course you want to Swap to (add) in the Swap to Class Nbr entry box.

  5. Select the Tab Key to verify the Subject/Catalog# of the class you want to add.

  6. Click the SUBMIT button.

  7. The Swap Status will display Success if the Swap processed correctly.

  8. Click VIEW MY SCHEDULE to view your updated schedule.

TO ADD CLASS WITH PERMISSION NUMBER

  1. 1. Click ENROLL, ADD OR DROP CLASSES, this will bring you to the enrollment term page. If you have not yet entered your AVN, you must do so in order to access the enrollment functions.

  2. Click on the appropriate term and your current schedule will appear. You are only able to add classes in terms for which you are eligible to enroll.

  3. Click ADD CLASSES (at the bottom of the page).

  4. Enter the Class Number of the class you want to add.

  5. Select the Tab Key to verify the Subject/Catalog# of the class you want to add.

  6. The Class Enrollment Options page will open automatically if a course requires a Permission Number. If the Class Enrollment Options page does not automatically open, select the Subject/Catalog# link to access it from the Add Classes page.

  7. Enter the class permission number in the Class Permission Nbr entry box.

  8. Click the OK button.

  9. Click the SUBMIT button.

  10. If you have successfully enrolled, SUCCESS will appear in the ADD STATUS column. BE SURE YOU CLICK SUBMIT AND SEE THE SUCCESS MESSAGE BEFORE EXITING OR YOU WILL NOT BE ENROLLED IN THE COURSE!

  11. If you encounter errors, ERRORS FOUND will appear in red in the ADD STATUS column. Click ERRORS FOUND for more information.

  12. Click VIEW MY SCHEDULE to view your updated schedule.


CLASS SEARCH (During Enrollment)

While enrolling for classes, it may be necessary to do a class search. You are strongly encouraged to do this in advance of your enrollment appointment (follow instructions in Step #4) as searching for classes during enrollment is likely to be slow and time consuming.

  1. On the ADD CLASSES page, click the LOOKUPlookup button button (next to the Class Nbr entry box).

  2. You must select at least 2 criteria for the class search. Subject Area, Course Component and Career are suggested. Or you may want to be more specific with other criteria. For example, search for a class using subject and catalog number (e.g. Mathematics 100). If you wish to search for both open and closed classes, you must remove the check mark in the "Open Classes Only" field.

  3. Click the SEARCH button.

  4. The Checked box checkbox icon indicates an ENROLLMENT SECTION. These are the only classes available for enrollment. Click the checked box icon for the desired class and it will carry over to the ADD CLASSES page for you to submit. For classes with related components (lecture & lab/lecture & discussion), the lab/discussion is the enrollment section. You must enroll in the lab/discussion FIRST. Then, you will be prompted to select the lecture.

Note:  Due to the large number of classes offered at the University, class searches may be lengthy. Please be patient. Do not quit out of your browser or resubmit during the search as this will simply add to the number of requests the system attempts to handle.


TO SEARCH FOR A CATALOG DESCRIPTION

You also have the option to look up course descriptions before selecting a course. To do so:

  1. Click SEARCH COURSE CATALOGS. Select UNIVERSITY AT ALBANY in the Institution field.

  2. Click the Lookup button lookup button next to the SUBJECT AREA entry box. In the Description field enter the Academic area that you want to find a course for (e.g. Mathematics). To narrow your search, enter the course catalog number (e.g. 100) in the CATALOG NBR field.

  3. Click the SEARCH button.


PERSONAL PORTFOLIO

Within your PERSONAL PORTFOLIO, you'll be able to maintain your personal addresses, telephone numbers, e-mail addresses, and security questions. Click on the appropriate heading to update your information.

It is imperative that students keep their personal information up to date. Students should maintain the following information:

  • Permanent address:  Official University notifications to students are sent to their permanent address. Students are responsible for ensuring that their permanent address is kept up to date.

  • Local Off-campus address:  The University will use this address to mail various announcements about on-campus events, changes in schedules, etc.

  • Student Email address:  Students may not change this email address. The University will assign a UAlbany e-mail account to you for the purpose of official University communications. Students are responsible for activating their account and checking it on a regular basis. To activate your account go to http://www.albany.edu/myualbany, click on the Password Set/Reset button and follow the instructions for the ITS UNIX cluster.


BROWSER REQUIREMENTS

  • Microsoft Internet Explorer 6 on Windows 98, NT, 2000 and XP.
  • Microsoft Internet Explorer 5 and 5.5 on Windows 9x, NT, and 2000.
  • Microsoft Internet Explorer 5 on Mac OS 7.5 and above
  • Netscape Navigator 6.1 on Windows 9x, NT and 2000
  • Netscape Communicator 4.7 on Windows 9x, NT and 2000.
  • Netscape Communicator 4.72 on Linux, MacOS 7.6.1 and above and Unix.
  • Additional browsers may also be compatible.
  • System performs most reliably with Internet Explorer.


TIPS FOR ENROLLMENT (REGISTRATION) SUCCESS

  • Log-on to http://www.albany.edu/myualbany and initialize your MyUAlbany account so you will have the correct login information (NetID and MyUAlbany password). Make sure you understand how the system works. Seek assistance at the Student Help Desk (LC 27, (518) 442-3700) if you have questions.

  • Check your MyUAlbany account to make sure all of your holds (negative service indicators) are taken care of well in advance of your enrollment appointment. If you have a hold, you will NOT be able to enroll.

  • Undergraduates, before meeting with your advisor, obtain a copy of your Degree Audit (click VIEW MY DEGREE AUDIT from records self-service menu) to make sure you select courses that fulfill requirements for graduation.

  • Meet with your academic advisor to get assistance in course selection and to obtain your Advisor Verification Number (AVN).

  • Before your enrollment appointment, research all of the classes you would like to take by going to http://www.albany.edu/schedule_of_classes/ and writing down their corresponding class numbers. Select alternate class numbers in case some of your first choices are closed. Knowing your class numbers in advance means you will not waste time looking them up while you are enrolling.

  • Carefully review the schedule of classes and look for any special permissions needed to enroll in particular courses. Contact the department to obtain permission prior to your enrollment appointment.

  • Identify the one class for which you are most interested in enrolling. Enroll in (SUBMIT) this class first. Once you are enrolled, add more classes to your schedule.

  • You must click on SUBMIT to enroll for a class. If you do not see SUCCESS in the ADD STATUS column, you are not enrolled.


FOR FURTHER ASSISTANCE

If your question is related to: Call:
NetID, Pin Number or Password ITS Help Desk (518) 442-3700
Technical difficulty registering ITS Help Desk (518) 442-3700
Your registration status or eligibility to register Registrar's Office (518) 442-5540
AVN or course selection Your academic advisor
Closed courses The department offering the course

The information included in this document has been modified from Stony Brook University with their permission.


GLOSSARY OF TERMS

  • Academic Career:  The type of "career" the student is pursuing (e.g., undergraduate, graduate).

  • Albany ID Number:  The 9-digit system-generated number that is unique for each student. This student ID number is not the social security number and is the key identifier for your student record. If you do not know your Albany ID number, you may find it in My Personal Portfolio under My Demographic Information.

  • Academic Program and Plan:  These two items are always linked. The Academic Program describes the unit in which a student enrolls (e.g., College of Arts & Sciences, School of Business if an undergraduate, or Department and Degree if a graduate). Academic plan refers to an area of study - major, minor or specialization within an academic program.

  • Academic Requirement:  A requirement to be satisfied by the student in order to graduate.

  • Advisor Verification Number (AVN):  A 5-digit random number given to students each semester by their advisor which allows them to enroll in classes.

  • Class Number:  ("Class Nbr"):  A 4 or 5-digit number used to enroll in a specific class section. Class numbers identify each section of a course offered by the University.

  • Course Component:  Indicates the section type of the class (e.g., lab, lecture, discussion, etc.).

  • Effective Date:  Specifies the time in which a particular change or action became effective. This allows for historical record keeping, and for future actions to be processed.

  • Enroll:  Register.

  • Enrollment Appointment:  The time at which a student becomes eligible to enroll for classes.

  • Enrollment Section:  The component for which students must enroll in a related-component course. If there is a course made up of a lecture and lab/discussion, the lab/discussion is the enrollment section. Students must enroll in the lab/discussion and then will be prompted to select the lecture.

  • FERPA Indicator:  Shows that a student has filed a request under FERPA (Family Education Rights & Privacy Act) to restrict their directory information from being released.

  • NetID:  A unique identifier that students use to access network services such as MyUAlbany and the ITS Unix cluster for webmail.

  • Permission:  If a course requires instructor or administrative permission to enroll, students must contact the department for a permission number and enter it in the appropriate field when enrolling. Each permission number will work only once, and cannot be used for another course.

  • PIN:  The PIN is required for students to obtain their NetID and Set/Reset their MyUAlbany password. It is also used to set/reset their UNIX Services (WebMail, WebCT, Unix Logon) password.

  • Requirement Term:  The starting term of the student's career.

  • Service Indicators/Holds:  System blocks, usually financial holds, which may prevent certain enrollment transactions or issuance of diplomas and transcripts.

  • Session:  A class scheduling/enrollment control time period within an academic term (e.g. semester, quarter).

  • Subject & Catalog Number:  Subject refers to the academic program (e.g. A = Arts & Sciences) and department (e.g. SOC = Sociology). Catalog numbers identify a specific course and its level (e.g. ASOC115 = Arts and Sciences, Sociology, Lower Level).

  • Swapping:  A Swap is a conditional drop and add. That is, the course that the student is currently registered for will only be dropped if the student can successfully enroll in the class that the student is trying to add. Swapping is especially useful when a student is changing discussion or laboratory sections, or if the student wishes to add one course in place of another.

  • Term:  An administrative time period, like a semester, in which sessions are defined and students are billed. The Term is a 4 digit number. The first digit represents the century, the next two digits represent the last two digits of the year. The last digit represents the term. 3 = Spring, 6 = Summer, 9 = Fall. (e.g. 2069 = Fall 2006).

  • To Do's:  List of items that the student needs to act upon. These are assigned by administrative offices.

  • Waitlisting:  Currently not available for student use.


If you need assistance with enrollment, contact the Registrar's Office at (518) 442-5540.

The information included on these pages has been modified from Stony Brook University with their permission.

last revised 6/19/06