Present: S. Doellefeld, P. Duchessi, J. Forsyth, M. Green, C. Haile, M. Matis, H. Meyer, P. McCallion, S. McCormick, R. Sayers, D. Wagner, F. Wu, G. Zahavi
Chair Doellefeld called the meeting to order at 10 a.m.
I. Welcome and Introductions
Chair Doellefeld welcomed the Council members and asked the members to introduce themselves.
II. Chair's Report
Last year's Council recommended some issues for discussion which will be discussed in greater detail under New Business, said Chair Doellefeld. He reported the on the University Senate meeting.
III. Committee Reports
a. Library Acquisitions: This committee has not yet met.
b. Computer Usage: The committee will meet on Friday to choose a new Chair.
IV. New Business
a. Setting dates for future LISC meetings: It was agreed to meet on the first Tuesday of the month, except for January, at 10 a.m. Professor Zahavi will schedule Digital Workshop #4 (ground floor of the Science Library) for the meetings.
b. Review of issues from LISC 00-01 academic year: Chair Doellefeld reviewed the report from Past Senate Chair McCaffrey. Last year LISC discussed note-taking services. While LISC membership agreed that the operation of such services on campus are objectionable. Legal council stated that this is an interpretation of lectures by students. The services are free, although students make a small stipend.
The Computer Usage Policy took three years to move through Council and onto to the Senate, Chair Doellefeld said. The Computer Usage committee has been hard at work drafting legislation that would be an amendment to the policy passed last year. The amendment concerns e-mail usage, and there are drafts are attached to the agenda. The first draft separates students from employees and the second draft is generic. He asked members to review both drafts, and to come to the next LISC meeting prepared to discuss the matter further.
Extension of Library Hours: This request came from the Student Association. Dean Butler asked LISC to look into the matter further. The subsequent study showed that amongst peer and aspirational peer institutions, the University at Albany places in the top 10 percent of institutions with regards to overall hours of service. The conclusion was that there is no need for further discussion at this juncture.
Elsevier Science Direct: This electronic database carries full text of hundreds of journal titles, explained Chair Doellefeld. The cost of subscription to this service is much less than the cost of acquisition of the same titles in hardcopy versions. However, there are long terms concerns about archival availability of the titles in the database. It was recommended that the discussion of this database be continued for the coming year. The Library agrees.
Bandwidth Issues: Internet bandwidth was a persistent problem last year, as the campus had reached the maximum capacity of its bandwidth connection. Ms. Haile explained that the bandwidth on campus has recently expanded from a T3 connection to an OC3 connection, which should alleviate this problem and lead to faster connections for all members of the University community. Additionally, our Internet 2 is expected to be activated by the end of October. The University at Albany applied to the National Science Foundation and was granted funding for two years to support our Internet 2 connections.
Issues for the coming year: In addition to continuing discussions related to the Elsevier Science Direct database and the amendment to the exisiting Computer Usage Policy concerning e-mail policy, in recent months there has been a great deal of discussion on campus regarding Internet media servers and web casting. The matter is one that LISC has been asked to discuss. Chair Doellefeld, Mr. Wu, and other members of the University community are meeting with representatives from companies who manufacture these products in an effort to identify which features best fit both our current needs and our long term goals. They will continue to report back to LISC on these meetings. Mr. Wu also noted that it is easy to stream media within the confines of the campus computing network, but expressed concerns about streaming media off campus, as it can cause significant slowing and degradation of the network. A brief discussion of current and proposed projects on campus that might take advantage of media streaming hardware ensued, and LISC discussed the potential of such capabilities, agreeing that it is not too early to look at the potential demand for these services.
Concerning the proposed e-mail amendment to the Computer Usage policy, Professor Wagner suggested using the shorter version. Chair Doellefeld noted that the reason two versions of the amendment were developed related to concerns from the committee who felt that specific issues might arise that affect students but not employees, or vice-versa. He also noted that there is very little difference between the two versions.
Members discussed virus filters on e-mail. This is a top priority. Mr. Wu stressed being careful about opening e-mail attachments from someone not known to you.
A question arose regarding the division of work for issues that arise or are brought to LISC. Chair Doellefeld noted that generally, the committees of LISC do the bulk of the work and then bring recommendations to the full Council. For example, the Library Acquisitions committee will review the Elsevier issue and amendments to the Computer Usage policy will be reviewed the Computer Usage committee.
There being no further business, the meeting adjourned at 10:45 a.m.
Madelyn R. Cicero