Outlook Address List (GAL) [APP Instructions]


Set MyUAlbany preferred name	Addressing new email	Last name GAL search

  Set MyUAlbany preferred name

The Global Address List uses the "Preferred Name" as listed in MyUALbany. If you find that your name is difficult to find, you can change your preferred name.  For example, if your name is "Mary Joanne McCarthy" but everyone knows you as "Joanne McCarthy", you can set your Preferred Name in MyUAlbany to "Joanne McCarthy" to make it easier for others to find you in the Global Address List (GAL).

Log on to http://www.albany.edu/myualbany/.

Select - "My Name Information" from the right hand column.

Select - "Change Preferred Name".

Enter the name as you want it to appear in the Global Address List amd click "save".

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  Addressing new email

Use "Check Name" when addressing a new email message -

In the "To" field of the new email message, type the first initial and last name of the email recipient.

Select the Check Name icon (a silhouette of a head with a red check mark next to it) on the tool bar and Outlook will search the address book for possible matches to what you have typed. When it finds a match, it enters the name in the "To" field.

If there are multiple possibilities, Outlook will display the duplicate names in a list so you can select the correct person.

If no match appears try the last name without the first initial.

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  Last name GAL search

Search the Global Address List (GAL) by last name -

Open the Global Address List (GAL) by clicking on the little open book icon on the email tool bar.

Select the "magnifying glass over a book" icon.

In the new window that opens, in the box marked "last name" type the full lastname of the person you would like to find, and click "OK".

A list will appear of all the people whose lastname begins with that.

Select the name of the person you wish to email.

Go to the menu bar and select "File", then select "new message"

An empty new mail message addressed to the selected person will appear for you create and send an email message.

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	Set MyUAlbany preferred name	The Global Address List uses the "Preferred Name" as listed in MyUALbany. If you find that your name is difficult to find, you can change your preferred name. For example, if your name is "Mary Joanne McCarthy" but everyone knows you as "Joanne McCarthy", you can set your Preferred Name in MyUAlbany to "Joanne McCarthy" to make it easier for others to find you in the Global Address List (GAL). Log on to http://www.albany.edu/myualbany/. Select - "My Name Information" from the right hand column. Select - "Change Preferred Name". Enter the name as you want it to appear in the Global Address List amd click "save".

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	Addressing new email	Use "Check Name" when addressing a new email message - In the "To" field of the new email message, type the first initial and last name of the email recipient. Select the Check Name icon (a silhouette of a head with a red check mark next to it) on the tool bar and Outlook will search the address book for possible matches to what you have typed. When it finds a match, it enters the name in the "To" field. If there are multiple possibilities, Outlook will display the duplicate names in a list so you can select the correct person. If no match appears try the last name without the first initial.

return to top

	Last name GAL search	Search the Global Address List (GAL) by last name - Open the Global Address List (GAL) by clicking on the little open book icon on the email tool bar. Select the "magnifying glass over a book" icon. In the new window that opens, in the box marked "last name" type the full lastname of the person you would like to find, and click "OK". A list will appear of all the people whose lastname begins with that. Select the name of the person you wish to email. Go to the menu bar and select "File", then select "new message" An empty new mail message addressed to the selected person will appear for you create and send an email message.

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