Student Organization Reservations

The Reservations Services Center Hours:

  • Monday – Thursday, 10:00am - 5:00pm; Friday 10:00am - 1:30pm
  • Reservation forms will be available on Wednesday, January 22, 2014

Important Information for LC & Classroom Reservations:

  • Each organization may submit a maximum of two forms for academic space through February 6, 2014.  This may include one request for weekly meetings and/or one request for an evnt/general interest meeting.
  • Rooms are not available for reservation the first 2 weeks of classes.  Submission forms are available immediately & will begin being reviewed by the Registrar on February 5, 2014.

 

Other Important Resources

Procedures

The staff in the Reservation Services Center provides support to registered student organizations in coordinating their meeting & event requests in the Campus Center, academic venues and outdoor spaces.  They also coordinate requests for Campus Center and Lecture Center tables and wall display areas.  The information provided here is offered as an additional resource in your event planning process.  Please do not hesitate to contact the Reservation Services Center staff for additional support.

The Office of Student Involvement & Leadership offers additional event planning tools and support to student organizations coordinating large scale and/or high impact events.  These events can include conferences, concerts, performances and outside speakers.  If you would like assistance in your event planning process, please contact us at involvement@albany.edu or (518) 442-5566.

  • Eligibility to Reserve: Any student organization recognized by the University, Student Association (SA) or the Graduate Student Association (GSA) may have the privilege of utilizing University facilities for their events. All student organizations are required to register with the Office of Student Involvement & Leadership through MyInvolvement.org prior to being granted reservation privileges.

Policies

The following policies are offered for assistance with your event planning.  Please note that individual campus venues may have policies specific to their facilities.  Always be sure to check your contract and/or the facility website.  If in doubt, be sure to check with the reservation staff in that venue well in advance of your event.

The Reservation Services Center and the Office of Student Involvement & Leadership staff are available to assist you at all times; please do not hesitate to ask!

  • University Sound Policy
  • Protest Activity Guide
  • Campus Catering & Off-Campus Food Vendor Policies
  • Tabling for Student Groups
  • Fog Machine / Balloons: As per the direction of the Office of Environmental Health & Safety, the use of fog/smoke machines and helium balloons within the Campus Center is prohibited. The impact of the fog/smoke machines, as well as loose helium balloons have served as triggers for the facilities fire alarms and to ensure the ultimate success of your event and the safety of your guests, their use is not permitted.
  • Student Group Registration
  • Fashion Show/Performance Backstage Policy: When reserving a venue for a performance that will require use of a backstage area please ensure that you have reserved any necessary adjoining rooms.

If you have reserved the Campus Center Ballroom and will need to use the Fireside Lounge as a backstage area, you must request this at the time of your reservation.  If you are using this for a dressing area you are required to set-up pipe & drape in the space.  A request can be submitted for use of CC pipe & drape supply if available.

Venues

Coming soon!

Contact Us

The Reservation Services Center and the Office of Student Involvement & Leadership staff are available to assist you in all of the steps necessary to hosting a successful event.  Please do not hesitate to contact us! For support with reserving rooms, tables or charitable wall displays in the Campus Center, Lecture Centers or classrooms.  They can also help you initiate the process for reserving outdoor space on campus.

Reservations Services Center:

For additional event planning tools and support, including coordination of large scale, multi-venue and/or high impact events:

Student Involvement & Leadership:

Meet the Staff:

Emily Davis

Emily Davis, Graduate Assistant, Reservation Services Center

Morsal Abawi

Morsal Abawi, '13

Felix Castillo

Felix Castillo, '15

Naten Kesmen

Naten Kesmen, '16

Diana Lee

Diana Lee, '14

Kat Molina

Kat Molina, '16

Amanda Tinaphong

Amanda Tinaphong, '14