Forms/Guides

STUDENT GROUP REGISTRATION:

All student groups are required to register with the Office of Student Involvement & Leadership each year. Registration is being accepted via each organization's MyInvolvement page.

Reserving Space/Tables for Student Organization Usage

Reservation forms are available on the Reservations page on MyInvolvement.org.

Student Organization Use of Audio-Visual Equipment in Lecture Centers

Lecture Center Technology Request Form

Managing Your Organization's MyInvolvement Page

Student Leader User Guide for CollegiateLink (a.k.a. "MyInvolvement.org")
Track Your Community Service Hours on MyInvolvement

Student Organization Web or Email Accounts

Student Organization Web Account (SOWA) Form - to request web space on the albany.edu server. You will be asked to log in with your NetID and password in order to submit the form.
SOWA Tutorial - how to upload files to the server
Email Account - to request an albany.edu email address for your organization. You will be asked to log in with your NetID and password in order to submit the form.

Serving Food at Your Events

Do I Need Chartwells Approval?
Chartwells Catering & Obtaining Food Services From Off-Campus Food Service Providers

Student Organization Offices and Storage Space

Office/Storage Space Usage Agreement
Office/Storage Space Application

Partner With Career Services for Your Programming

Workshops that Can be Requested from Career Services

Policies

Room Usage Agreement
Podium Posting Guidelines
Hanging Banners in the Campus Center Lobby
Food Service Policies
Anti-Hazing Policy
Protest Activity Guide
University Sound Policy

Reservations Desk: Frequently Asked Questions

Q: Where is the reservations desk located?
A: The reservations desk is located off the Campus Center Lobby, first floor of the Campus Center.

Q: Who can reserve space?
A: The following groups are eligible to reserve space:

1. Student organizations recognized by the Student Association or Graduate Student Organization
2. Organizations recognized by a department
3. Fraternities and sororities recognized by the Office of Student Involvement.

Q: I want to make a room reservation, where do I start?
A: To begin the reservations process, complete the appropriate form (either Campus Center or academic) .

Q: I want to table. How far in advance do I need to hand in my form?
A: Tabling forms will be reviewed Monday through Friday at 12:00 pm. Forms received prior to 12 pm will be returned at 2pm that same day. All forms received after 2pm will not be considered until 12pm the following day.

Q: My group is selling things for charity. Do we have to pay the $10.00 tabling sales fee?
A: No. A $10.00 tabling fee is only charged when a group is selling items from which they will be making a profit.

Q: The space I wanted wasn’t available. What do I do?
A: Consult the Campus Facilities Guide. These are available in our office and also online under the “Forms and Guides” tab. The Campus Facilities Guide will help you select an alternative location that accommodates your event. The reservation assistants can also help you with this.