Lead Your Group: Resources
Note: All forms can be turned in at CC 130.
STUDENT GROUP REGISTRATION:
All student groups are required to register with
the Office of Student Involvement & Leadership each year.
Registration is being accepted via MyInvolvement.
To be active on the UAlbany campus, each group must also send
at least one representative to attend a Student Involvement 101
session. This session was offered during the 2009 Leadership
Institute on August 27th and 28th; make-up sessions are scheduled for the following dates and times:
- Thursday, 11/5, 1:00 - 2:00 p.m. - Campus Center 364
- Thursday, 12/3, 10:00 - 11:00 a.m. - Campus Center 364
To sign up, stop in to Campus Center 130 or call (518) 442-5566. Future sessions will be scheduled
individually by each group's Liaison. Please contact your Liaison
for more information.
FALL 2009 RESERVATION ASSISTANT HOURS:
Monday: 10-4 PM
Tuesday: 11-5 PM
Wednesday: 10-4 PM
Thursday: 10:30-5 PM
Friday: 2:30- 4:30PM
FORMS:
GUIDES:
FORMS:
Event
Registration Forms
Please complete this form to the best of your ability prior to
submitting to your Liaison for approval. Our reservation staff
(in CC 130) will gladly assist you in answering any sections that
are unclear. Forms submitted for Liaison approval before noon
will be available by noon the following business day.
Tabling
Application
Once you have read the Tabling
Procedures, you can use this form to apply to solicit on campus.
Use
of LC/Classroom Audio-Visual Equipment
Outside
Speaker Registration Form
Please complete this form to the best of your ability prior to
submitting to your Liaison for approval. Our reservation staff
(in CC 130) will gladly assist you in answering any sections that
are unclear. Forms submitted for Liaison approval by noon will
be available by noon the following business day. Use this form
if you wish to invite a speaker from outside the University to
address an audience at an event.
Student
Organization Web Account (SOWA) Form
SOWAs are granted to all recognized University at Albany student
groups, organizations, and associations on an Information Technology
Systems (ITS) UNIX system. Applications must be approved by the
head of the organization and the Office of Student Involvement
& Leadership. Once your SOWA has been created, this document
will walk you through how to post your files on the University's
server. (Note: this is not a tutorial on how to make web pages,
only on how to send webpages you made to be hosted from the University's
web server.) Use this form to reset the password on your account,
as well.
GUIDES:
Campus
Facilities Guide
The Campus Facilities Guide includes a list of available
facilities in the Campus Center, Lecture Centers, and Performing
Arts Center, and their respective capacities, dimensions,
and available services. The guide also includes price lists for
fees associated with the use of those facilities and their associated
services. View the Cost
Estimator to help you determine the overall cost associated
with your event (for Campus Center events only).
Reservation
Process
Step-by-step description of reservation process, including information
on billing, reservation confirmation, as well as general guidelines
for the use of University facilities. This guide details the process
for reserving a space in the Campus Center, Patroon Room/Cafe
222, Lecture Center, Performing Arts Center, Athletic Complex,
and Residential Life.
Food
Service Policies
Consult this site to determine whether you need approval
from University Auxiliary Services (UAS) to serve food at an event.
Exterior
Posting Guidelines
The posting policy has been designed
to reduce clutter on the Podium, to assist sponsors in more effectively
promoting their events, and to make event information more readily
accessible to the campus community. This system requires the assistance
of all of our student and University organizations to be successful.
Fliers posted without authorization will be removed within 24
hours of posting. Repeated violations will result in a loss of
posting privileges.
Campus
Center Banner Guidelines
The main lobby of the Campus Center is an attractive location
for promoting on-campus events. In order to regulate the hanging
of banners by student organizations, these guidelines have been
established to insure that fair and equitable time may be given
to all organizations wishing to utilize this method of program
promotions.
Campus
Center Ballroom Diagram
Submit this diagram to the Student Involvement
& Leadership Reservation Office to indicate table/chair and
other furnishing configurations for your event.
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