Lead Your Group: Resources

Note: All forms can be turned in at CC 130.

STUDENT GROUP REGISTRATION:

All student groups are required to register with the Office of Student Involvement each year. New this year, registration is being accepted via MyInvolvement. To be active on the UAlbany campus, each group must also send at least one representative to attend a Student Involvement 101 session. This session was offered during the 2007 Leadership Retreat on August 24th; future sessions will be scheduled individually by each group's Liaison. Please contact your Liaison for more information.

FORMS:

Event Registration Form
Please complete this form to the best of your ability prior to submitting to your Liaison for approval. Our reservation staff (in CC 130) will gladly assist you in answering any sections that are unclear. Forms submitted for Liaison approval before noon will be available by noon the following business day. This form is used to reserve classroom space as well as in the Campus Center.

Tabling Application
Once you have read the Tabling Procedures, you can use this form to apply to solicit on campus.

Use of LC/Classroom Audio-Visual Equipment

Outside Speaker Registration Form
Please complete this form to the best of your ability prior to submitting to your Lliaison for approval. Our reservation staff (in CC 130) will gladly assist you in answering any sections that are unclear. Forms submitted for Liaison approval by noon will be available by noon the following business day. Use this form if you wish to invite a speaker from outside the University to address an audience at an event.

Student Organization Web Account (SOWA) Form
SOWAs are granted to all recognized University at Albany student groups, organizations, and associations on an Information Technology Systems (ITS) UNIX system. Applications must be approved by the head of the organization and the Office of Student Involvement & Leadership. A SOWA is to be used only by the organization’s webbuilder and only for the legitimate activities of the organization; that is, development and deployment of the organization’s web page and organization e-mail (personal or other use is excluded). Individuals and organizations are governed by the University Code of Student Conduct as stated in the University at Albany’s Community Rights and Responsibilities. See p. 4, “V. Student Organizations,” and Appendix H “Guidelines for Using Computing Facilities.” Once your SOWA has been created, this document will walk you through how to post your files on the University's server. (Note: this is not a tutorial on how to make web pages, only on how to send webpages you made to be hosted from the University's web server.) Use this form to reset the password on your account, as well.

GUIDES:

Campus Facilities Guide

The Campus Facilities Guide includes a list of available facilities in the Campus Center, Lecture Centers, and Performing Arts Center, and their respective capacities, dimensions, and available services. The guide also includes price lists for fees associated with the use of those facilities and their associated services. View the Cost Estimator to help you determine the overall cost associated with your event (for Campus Center events only).

Reservation Process
Step-by-step description of reservation process, including information on billing, reservation confirmation, as well as general guidelines for the use of University facilities. This guide details the process for reserving a space in the Campus Center, Patroon Room/Cafe 222, Lecture Center, Performing Arts Center, Athletic Complex, and Residential Life.

Food Service Policies
Consult this site to determine whether you need approval from University Auxiliary Services (UAS) to serve food at an event.

Exterior Posting Guidelines
The posting policy has been designed to reduce clutter on the Podium, to assist sponsors in more effectively promoting their events, and to make event information more readily accessible to the campus community. This system requires the assistance of all of our student and University organizations to be successful. Fliers posted without authorization will be removed within 24 hours of posting. Repeated violations will result in a loss of posting privileges.

Campus Center Banner Guidelines
The main lobby of the Campus Center is an attractive location for promoting on-campus events. In order to regulate the hanging of banners by student organizations, these guidelines have been established to insure that fair and equitable time may be given to all organizations wishing to utilize this method of program promotions.

Campus Center Ballroom Diagram
Submit this diagram to the Student Involvement & Leadership Reservation Office to indicate table/chair and other furnishing configurations for your event.

Ballroom Party Guide
The University's Guide to reserving/planning and execution of a party in the Campus Center Ballroom. The costs and requirements for holding an event in the Ballroom are explained as well as important procedures/policies.

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