September 21, 2001

Present: S. Coon, J. Delano, R. Highfield, S. B. Kim, J. Logan, D. McCaffrey, M. Range, B. Shadrick, S. Sherman

Guest: R. Farrell

Chair McCaffrey called the meeting to order at 2 p.m. The Council members introduced themselves.

1. Approval of Minutes
Chair McCaffrey suggested circulating the April 23 EPC Minutes to the 2000-01 EPC members for their review. Council members agreed.

2. Chair's Report
Chair McCaffrey noted that incoming Council members had suggested two issues that EPC should consider in the coming year. The first is the extent to which EPC should be involved actively in programmatic changes on campus. The second is the roll of governance and EPC in the budgetary process. The Faculty By-Laws state that EPC should be involved actively in an advisory capacity in the budgetary process. Professor Kim explained that before 1995, EPC was consulted on budgetary matters. Since the EPC membership changes every year, this has become a problem. Chair McCaffrey noted that President Hitchcock established the University Resources and Priorities Advisory Committee (URPAC) which largely assumed the duties of the old Budget Panel, and that this action reportedly paralleled a recommendation of a Senate committee at the time. A Council member suggested that EPC's advisory role in the budgetary process as outlined in the Faculty Handbook should be carried out, or the Handbook should be revised to fit with present practices. Dr. Farrell noted that in recent years the budgetary environment had changed in ways that made it difficult to work with the advisory structures that operated in earlier years, and that this discussion should be held with the President and the Provost.

Council members discussed the way governance committees are established and their responsibilities. Members suggested that EPC should pledge to the President to work to provide sound advice, with preparation prior to meetings, and that EPC should receive advance notice of pending business. Members discussed the continuity of Council memberships. It was suggested to change the By-Laws so that Council terms are longer than one year. EPC also should consider whether EPC should be consulted on issues such as the size of the student body.

The third issue, carried over from last year's Council, deals with faculty and student responsibilities regarding the holding of classes and attendance at classes around the holidays. Last year's Council recommended that the issue be revisited in 2001-02. This was connected to the general issue of the academic culture on campus, in particular with respect to the quality and quantity of faculty and student interaction.

Chair McCaffrey will talk to Senate Chair Wulfert, the President and/or the Provost on issues EPC should consider in 2001-02. Professor Kim stated that it is important for the Vice Presidents to attend EPC meetings. EPC's role in programmatic issues and the budgetary process also needs to be addressed, said Professor Sherman. It was stressed that EPC members receive meeting information in advance so that they can prepare for the meeting.

It was agreed that the Chair McCaffrey would have a discussion with the President or the Provost concerning issues to be discussion by EPC over the year.

3. Adjournment
There being no further business, the meeting adjourned at 3:11 p.m.

Respectfully submitted,

Madelyn R. Cicero