The Recruitment Process

Step 6: Evaluation and Screening of Candidates

Once the search is approved, the Search Committee should meet to develop an Application Screening Form to assist the committee members in evaluating the credentials of the applicants.  This form, the contents of which are agreed upon by the Search Committee, should list relevant job-related criteria that are directly related to the Announcement of Vacancy (UP5).  Each application should be reviewed to assure completeness, to substantiate academic attainments and experience, to assess the strengths and weaknesses in the position criteria, and to eliminate those candidates who do not meet the minimum requirements. Our sample Application Screening Form provides examples of the ways in which it provides a helpful tool for screening applicants.

In cases where there are a large number of applicants, initial screening using the Application Screening Form can be conducted by a subcommittee of at least two members.  It is permissible to call candidates as necessary to seek clarification or discuss qualifications.  The work of each subcommittee should be reported to and affirmed by the full committee.  After the applicant screening process is complete, the committee members should submit their screening forms to the Chair to maintain for the record.

The result of the entire screening process is typically a “short list” of applicants whose knowledge, skills, and abilities closely meet the needs of the hiring unit.