Revocable Permits

Conditions for the Occasional Use of University at Albany Facilities by Non-Commercial Entities

Stacy Stern
Assistant to the Vice President

Facility Availability

University at Albany Facilities are available for rental to external non-profit organizations. In order to rent one of our facilities for short term use, the University will issue a Revocable Permit.

State University guidelines generally prohibit the University from providing space to commercial organizations.

 

Facility Rental Fees

Campus venues set their own rental rates - please confer with the facility manager of the space you are interested in for information on current rental rates.

Classroom Rentals

  • Classrooms $250/day
  • Lecture Centers $500/day

5K Route/Exterior Event Fees & Policies

  • Use of 5k route $250
  • Parking lot $250/day
  • All event support costs (Facilities, IT, security, etc. are in addition to above rates)
  • The 5k route is open to outside organizations from the weekend following Spring Commencement through the week before students move in for the fall semester.  
  • Event holders must provide portable restroom facilities for their participants.
  • We regret that we are unable to provide an interior facility for fundraising event money handling.

 

Please Note:

  • All revocable permits must be reviewed and approved by the University at Albany Controller.
  • Revocable permits will only be considered if all accompanying documents, including the certificate of insurance, are included.
  • Reservations will not be confirmed until a revocable permit has been issued.
  • It is your responsibility to follow up to make sure that all materials have been received by the Controller's Office. 

Questions regarding specific venues should be directed to the following individuals/offices:

Venue

Contact

Phone

Web Site or e-mail

Alumni House

Alumni Association

(518) 442-3080

www.albany.edu/alumni/19407.php

Athletic Fields, PE Building, Bubble, SEFCU Arena

Cara White

(518) 442-2639

www.ualbanysports.com/

Campus Center and CC Audio/Visual Equipment

Scott Birge

(518) 442-5490

www.albany.edu/campuscenter/reservations.shtml/

Classrooms and Lecture Centers

Ellen Weatherby

 

scheduling@albany.edu

Empire Commons Conference Rooms

Leandra Harris

(518) 956-6250

www.albany.edu/housing/empirecommons.shtml

Exterior Venues (runs and walks on campus grounds)

Keith Kirtley

(518) 442-3152

www.albany.edu/controller/files/UAlbany_5K.pdf

Interfaith Center

Donna Crisafulli

(518) 489-8573

www.albanyinterfaithcenter.org/

Performing Arts Center & Page Hall

Patrick Ferlo

(518) 442-3995

www.albany.edu/pac/

Residential Life / Summer Conferencing Housing

Todd Jones

(518) 442-5875

tjones2@albany.edu

Rockefeller Institute of Government

Patricia Cadrette

(518) 443-5440

www.rockinst.org/about_us/our_facilities/rental_space.aspx

Swimming Pool

Campus Recreation

(518) 442-3739

www.albany.edu/campusrecreation/

 

 

 

 

Services

Contact

Phone

Web Site or e-mail

Food Service

Chartwells

(518) 442-5986

www.albany.edu/uas/catering_foodsales.shtml

Parking

Rose Dorsman

(518) 442-3121

www.albany.edu/pmts/meters_guests_visitors_conference.php

Technology (outside of the Campus Center)

Kyle Pulliam

(518) 442-3726

www.albany.edu/its/faculty_classroom_tech_support.htm

Telecommunications

J Li

(518) 437-3800

jli@albany.edu

Tent Permits

Toni Gross

(518) 437-3667

www.albany.edu/ehs/pdf/QP-Tent.pdf

Last updated on: 1/2/2013