Event Links

Revocable Permit Application  (electronic fill in form)

5k Route Map

Revocable Permits

Conditions for the Occasional Use of University at Albany Facilities by Non-Commercial Entities

Please pay special attention to the revised instructions on the Revocable Permit - insurance limits have changed and applications must be notarized.

Facility Availability
University at Albany Facilities are available for rental to external non-profit organizations.  In order to rent a space for short term use, the University will issue a Revocable Permit.  Instructions and application materials are available via a link on the right hand side of this page.  Make sure to visit our Events Management System page to book your event online!

State University guidelines generally prohibit the University from providing space to commercial organizations.

Facility Rental Fees
Campus venues set their own rental rates - please confer with the facility manager of the space you are interested in for information on their current rates.

Classroom Rental Rates
 •Classrooms $250/day
 •Lecture Centers $500/day

5K Route and Exterior Event Fees and Policies
 •Use of 5k route $250
 •Parking lot $250/day
 •All event support costs (Facilities services, IT, security, etc. are in addition to above rates)
 •The 5k route is open to outside organizations from the weekend following Spring Commencement through the week before students move in for the fall semester. 
 •Event holders must provide portable restroom facilities for their participants.
 •We regret that we are unable to provide an interior facility for fundraising event money handling.

Please Note:
 •All revocable permits must be reviewed and approved by the University at Albany Controller.
 •Revocable permits will only be considered if all accompanying documents, including the certificate of insurance, are included.
 •Reservations will not be confirmed until a revocable permit has been issued.
 •It is your responsibility to follow up to make sure that all materials have been received by the Controller's Office.

Questions regarding specific venues should be directed towards the following individuals:

 Venue  Contact  Phone
 Alumni House  Alumni Association  (518) 442-3080
 Business School
 Tyrone Reid
 (518) 956-8316
 Athletic Facilities (except pool)  Cara White  (518) 442-2639
 Campus Center  Scott Birge   (518) 442-5491
 Classrooms and Lecture Centers  Scheduling  
 Downtown Campus
 Jennifer Watson
 (518) 442-2504
 Empire Commons Conference Rooms  Quad Office  (518) 956-6250
 Exterior Events (5k route)      Stacy Stern  (518) 956-8120
 Interfaith Center  Donna Crisafulli  (518) 489-8573
 Performing Arts Center & Page Hall  Patrick Ferlo  (518) 442-3995
 Recreational Fields and Facilities          Campus Recreation     (518) 442-2650
 Residential Life / Conference Housing  Todd Jones  (518) 442-5875
 Swimming Pool  Campus Recreation  (518) 442-3739
 Services  Contact  Phone
 ClassroomTechnology  Kyle Pulliam  (518) 442-3726
 Food Service  UAlbany Dining  (518) 442-5986
 Parking  Debra McGurn  (518) 442-3121
 Security  University Police  (518) 442-3130
 Telecommunications  J Li  (518) 437-3800
 Tent Permits  Toni Gross  (518) 437-3667