Conditions for the Occasional Use of University at Albany Facilities by Non-Commercial Entities
Please pay special attention to the revised instructions on the Revocable Permit - we now have a separate permit application for events where minors will be on campus for a Covered Activity.
A Covered Activity is a program or activity sponsored or approved by the University or a University-affiliated organization, or an activity conducted by a vendor, licensee or permittee for which a license or permit for use of University facilities has been approved, occurring on or off campus, for the duration of which the responsibility for custody, control and supervision of children is vested in the University, University-affiliated organization or the vendor, licensee or permittee so approved. This policy is not applicable to university on-campus child care centers.
Any event where minors will be in the custody of a parent or legal guardian is not a Covered Activity.
University at Albany Facilities are available for rental to external non-profit organizations. In order to rent a space for short term use, the University will issue a Revocable Permit. Instructions and application materials are available via a link on the right hand side of this page. Make sure to visit our Events Management System page to book your event online!
State University guidelines generally prohibit the University from providing space to commercial organizations.
Facility Rental Fees
Campus venues set their own rental rates - please confer with the facility manager of the space you are interested in for information on their current rates.
Classroom Rental Rates
•Lecture Centers $500/day
5K Route and Exterior Event Fees and Policies
•Use of 5k route $250
•Parking lot $250/day
•All event support costs (Facilities services, IT, security, etc. are in addition to above rates)
•The 5k route is open to outside organizations from the weekend following Spring Commencement through the week before students move in for the fall semester.
•Event holders must provide portable restroom facilities for their participants.
•We regret that we are unable to provide an interior facility for fundraising event money handling.
•All revocable permits must be reviewed and approved by the University at Albany Controller.
•Revocable permits will only be considered if all accompanying documents, including the certificate of insurance, are included.
•Reservations will not be confirmed until a revocable permit has been issued.
•It is your responsibility to follow up to make sure that all materials have been received by the Controller's Office.
Questions regarding specific venues should be directed towards the following individuals: