Commencement Checklist

**PLEASE NOTE:
All official communications will be sent to your albany.edu email address.**

To Prepare For Graduation...

 

STEP 1: Verify Your Eligibility to Graduate

View the Eligibility to Graduate webpage for further details.

STEP 2: Clear Any Financial Holds

All financial obligations must be satisfied to issue a diploma.

STEP 3: Submit Your Degree Application!

Degree applications must be submitted by the stated deadlines to ensure your degree status is cleared for you to participate and for your name to appear in the official Commencement Weekend program.  Please review the Degree application deadlines as listed on the Eligibility section of the Commencement website.

Select the "Apply to Graduation" link on MyUAlbany to submit your degree application online.


STEP 4: Share Information With Your Family

Notify your family and guests of the ceremony date(s) and find out if they are attending. During completion of your Commencement Registration Form (STEP 5) on MyUAlbany you may reserve guest tickets. You can also include your guests' email address to sign them up to receive commencement updates directly via email.

STEP 5: Complete Your Commencement Registration Form

After your degree application submission, the "Commencement Registration" link will become available for you on MyUAlbany. Select the Academic tab on the top of the homepage; then search the left hand navigation for the “Graduation” sub-section and the Commencement Registration form.

ALL DEGREE CANDIDATES MUST COMPLETE A COMMENCEMENT REGISTRATION to confirm post-graduation contact information which will ensure that your diploma is mailed to your most current address and reserve your guest seats at the ceremony.

UNDERGRADUATE & GRADUATE
All Commencement Registration Forms are due by
Date-to-be-announced


STEP 6: Graduate Degree-Conferral Ceremony - Reserve your Guest Tickets

Guest TICKETS ARE REQUIRED for ALL non-graduates who are guests (including any current students) in attendance for the University-Wide Graduate Degree-Conferral Ceremony. The MyUAlbany Commencement Registration form allows you to request guest tickets. More information will be sent to you via email about electronic distribution of guest tickets. 
Do children need tickets?
Children, typically under 2 years old, who will be sitting on a lap do not require a ticket. Children who will be sitting in a seat do require their own ticket

We are excited to provide UAlbany graduates, and guests, with an easier means to get your Commencement Tickets!
This year we will be distributing all commencement guest tickets electronically via email in early May. Each ticket is in the form of a separate email which contains a unique scannable QR Code that can only be used once. 
 

  • Electronic distribution: ALL E-tickets will be sent to students via email in early May prior to Commencement Weekend.
  • Each ticket will be sent via separate email ticket to the student's official "@albany.edu" email address. Each separate email ticket can easily be forwarded directly to guests for their use, or to speed up check-in just print out the emails and distribute the paper copies of the tickets.
  • Due to the automated nature of the ticketing software, your guest tickets will include in the body of the email “Hi <first name>” for one ticket, and “Hi Guest of <first name>” for any additional tickets. Please note that both will function exactly the same – as guest tickets – since graduating students do not need tickets to participate (walk) in the ceremony.
  • Each guest will need to simply display their unique email ticket so commencement event staff can scan the QR Code upon entry to the SEFCU Arena for the Graduate Degree-Conferral Ceremony.

STEP 7: Undergraduate Individual Recognition Ceremony - Reserve your Guest Tickets

For some school/college's Undergraduate Individual Recognition Ceremony guest tickets are required for all non-graduates who are guests (including any current students) in attendance - please check ceremony details on the Undergraduate Info tab to verify if your ceremony requires tickets.  The MyUAlbany Commencement Registration form allows you to request guest tickets. 
Do children need tickets?
Children, typically under 2 years old, who will be sitting on a lap do not require a ticket. Children who will be sitting in a seat do require their own ticket.

More information will be sent to you directly from the school/college ceremony coordinator on specific instructions about distribution of guest tickets for that ceremony.


STEP 8: Purchase Your Cap & Gown
and other related items

Proper academic regalia is required to participate in all Commencement ceremonies. Stop by the University Bookstore to purchase your souvenir bachelor's and master's regalia. The bookstore has high quality, custom Ph.D. regalia available for purchase or rental.

UNDERGRADUATE Regalia Deadlines:

Bachelor's regalia will be available to purchase between March 27 and May 6.

GRADUATE Regalia Deadlines:

Doctoral Candidates: custom made Ph.D. regalia can be purchased through March 27.
Doctoral Candidates: Ph.D. regalia can be rented through April 14.
Master's regalia will be available to purchase between March 27 and May 6.

Diploma frames, class rings, announcements and other commencement related items will be available from the University Bookstore beginning March 29th. Contact the University Bookstore for further details:
University Bookstore website or by phone at (518) 442-5690.
Other commencement related items can be ordered here: Announcements: www.balfour.com
Class Rings: www.herffjones.com or www.balfour.com
Diploma Frames: Church Hill Classics or Framing Success

The 2017 Commencement Weekend commemorative DVD is available for purchase

The commemorative DVD will include the video of the Graduate Ceremony or the Undergraduate Ceremony, plus photo galleries of the weekend and the electronic commencement program.

Visit the Commencement DVD order website for more information.




ADDITIONAL INFORMATION:

Flag Bearer Selection Policy

If you are an international student interested in commemorating your academic achievements at graduation by carrying a flag, contact the Office of International Student and Scholar Services via email. Please include your full name, student ID, the name of your home country, degree to be earned, department/school or college issuing the degree, and your phone number. If you have questions about selection, please review the Flag Bearer Selection Policy.

Honors Medallion

Anticipated honors status is computed using the cumulative grade-point average as of April 17, and a projection that the student will have earned 56 or more credits at UAlbany, of which a minimum of 40 credits are A-E graded.
A few weeks prior to graduation the Dean of Undergraduate Education sends out letters notifying students of their anticipated honor status - students may opt to present this letter to the University Bookstore to purchase an honor's medallion to wear as part of their academic regalia. The final official recorded honors status will be recalculated when final grades are recorded and will appear on the graduate's diploma.


Legacy Students

The Legacy Program, for a student or alum who has a parent or grandparent who is a UAlbany alum, recognizes families for their continued generational support and helps legacies stay connected through special programs and events. Reserved seating is available for legacy families at the main university-wide commencement ceremonies. If you are a Legacy, email Loida Vera Cruz with the following information: your name, degree (if applicable), mailing address, phone number and email address. Please also include the same contact information for your family members who also attended UAlbany.

Senior Gift

Leave a lasting legacy by supporting your Class Gift through the UAlbany Fund where you can donate quickly, and securely, at our online giving page.
All gifts made by the senior class, and their parents, count toward the 2017 Class Gift and students will be listed in a special section of the Commencement Weekend Program if donations are received by April 12, 2017.


Take Part in Your Alumni Association

We take great pride in each of our graduates and want to ensure your further success. Further details on all the benefits of your Alumni Association membership are available online at: www.alumni.albany.edu
Stay Connected. Make UAlbany Stronger!