Purchasing

Purchasing Computers, Software and Related Equipment

CAS Computing is always willing to meet with faculty and staff to assist in the configuration of a computer and associated software and peripherals.  Please inform us before purchasing any non-standard equipment, large numbers of computers, or software that will require a server.  If in doubt, check with CAS Computing before ordering.

To request a quote for computers and related equipment, fill out and submit this form. The form also allows you to request a meeting to consult about computer purchases. 

New Faculty
Supported Computers
Supported Printers
Supported Multi-Function Printers (MFPs)
Other Equipment
Purchasing Computers, Printers and Small Multi-Function Printers
Purchasing Large/Departmental Multi-Function Printers
Purchasing Software
Office of Equipment Management (OEM) Forms

New Faculty
New faculty often receive startup funds to purchase computers and related equipment.  Since it takes some time to apply for and receive a procurement card, CAS Computing will work with new faculty in choosing computer(s), software and related equipment and then will purchase the computer and transfer the expenditure to the faculty member’s startup account. 

Supported Computers
The PC Service Center is certified to repair Dell and Apple computers.  CAS Computing is also most familiar with Dell and Apple equipment.  Other brands can be purchased but will take longer to configure and repair so unless there is a real need for a specific brand, it is best to purchase from Apple or Dell.  In the Dell line of computers, users should purchase Optiplexes and Latitudes since these are designed for enterprise use.  XPS laptops can be purchased if a lighter laptop is required.  If a high end computational computer is required, Precision workstations are recommended but will not be repaired by the PC Service Center.  The low prices might be tempting but stay away from the entire Inspiron line and XPS desktops.  These are designed for home use.  To get support from the PC Service Center, a minimum of a 3 year warranty must be purchased, 5 years is preferred.  3 to 5 year Accident coverage should be purchased for laptops. 

Supported Printers
The PC Service Center is certified to repair HP laser printers.  Ink jet printers and multi-function printers (MFPs) are not supported.  A service contract should be purchased from the vendor to handle repairs for expensive ink jets, MFPs and non HP printers.  CAS Computing supports the printing function of lasers, ink jets and MFPs and will connect them to the network if the printer is networkable. 

Supported Multi-Function Printers (MFPs) 
Please consult with CAS Computing before purchase.  CAS Computing will support the printing function on all MFPs and will support the scanning function if the MFP has Papercut functionality. This requires the purchase of a Papercut license (see Purchasing MFPs). The PC Service Center will not repair MFPs so a service contract must be purchased from the vendor to cover repairs for large/departmental MFPs.

Other Equipment
CAS Computing will install and support all computer related equipment on a best effort basis.

Purchasing Computers, Printers and Small Multi-Function Printers
Fill out this form with as much information as possible and submit by clicking the button on the bottom.  CAS Computing will respond with a quote(s) or will contact you for a meeting if that is what was requested.  Once you approve the quote(s), CAS Computing will order the computer and then transfer the expenditure to an account you specify.  
 

Purchasing Large/Departmental Multi-Function Printers (MFPs)

Please consult with CAS Computing before purchase.
• Toshiba is on state contract. Call Toshiba at 518-595-3745 to obtain a quote. 
• If another brand of MFP is desired, call Toshiba at 518-595-3745 to purchase a 
Papercut license. CAS Computing will not support the scanning function of MFPs 
without a Papercut license.
• For all brands of MFPs, purchase a support contract from the vendor to cover 
hardware repairs. The PC Service Center on campus will not repair any brand 
of MFPs.
• Have the MFP delivered to your location.
• Once the MFP arrives, contact CAS Computing at cascomp@albany.edu for 
installation.

Purchasing Software
• Quotes for reduced pricing for software are available at
http://www.albany.edu/its/svc_software.php.  If the software you are looking for is not listed, go to the company's website to see if academic pricing is available. 
• Additional software and software for personally owned computers is available at
http://albany.onthehub.com/WebStore/Welcome.aspx?JSEnabled=1.

Office of Equipment Management (OEM) Forms
• All forms are located at
http://www.albany.edu/equipment/forms.html.  
• New computers require a New Asset Receipt Form.
• Laptops and University computers located off campus require an Off Campus Use 
Authorization Form.