CAS Adminstrative Calendar 2009-2010

August 2009
14	Spring 2010 schedules completed by Departments.  No further edits in Peoplesoft.  Spring 2010 Teaching Templates (spending plan for part-time instructors) due in College Office (must match courses scheduled).
31	Fall 2009 classes begin
31	Work Study assignments for the College begin
September 2009
7	Dean’s Office Closed (Labor Day)
9	CAS Chairs Orientation, 8:30 AM – 4:30 PM, Alumni House
11	Department, faculty and/or student highlights for September Senate Meeting
15	Date by which candidate must notify Chair and Dean of request for consideration for promotion or an early tenure decision by 1/15/11
16	CAS Faculty Council Meeting, 3:30 PM – 5:00 PM, AS 122
23	Council of Chairs Meeting, 2:30 PM – 4:00 PM, AS 122
October 2009
*	Summer 2010 rollover schedule
*	Central Chill Plant Shutdown
*	Shut down of exterior fountains
*	UAlbany Day
1	Sabbatical and other professional leave requests for the 2010-2011 Academic Year to Dean Sabbatical Policy Statement
9	Department, faculty and/or student highlights for October Senate Meeting
12	Discover Graduate School Fair (3:00 – 6:00 PM, SEFCU Arena)
12	Dean’s Office closed (Columbus Day)
14	CAS Faculty Council Meeting, 3:30 PM – 5:00 PM, AS 122
15	Fall semester midterm point
16	FRAP A applications due to Dean’s Office (original plus ten copies), AS 217 http://www.albany.edu/research/Forms/FRAP.pdf
16	Journal Support Award requests due to Department Chair – Fall round (5 copies plus original) http://www.albany.edu/research/Forms/Journal.pdf
16	Conference Support Award requests due to Department Chair – Fall round (5 copies plus original) http://www.albany.edu/research/Forms/Conference.pdf
19	8 week 2 Classes Begin
19	Tenure Track Faculty Term Renewals for Fall 2009 due to Dean’s Office
20	Advance registration begins for Spring 2010
21	Council of Chairs Meeting, 2:30 PM – 4:00 PM, AS 122
27	CAS Assistant to the Chair meeting, 2:30 – 3:30 PM, AS 122
27	CAS 7th Annual Faculty Dinner, 5:30 PM, Italian-American Community Center (CAS Full-time Faculty & Staff)
28	Journal Support Award requests due in College office (AS 217) with letter of support from the Chair – Fall round (5 copies plus original) http://www.albany.edu/research/Forms/Journal.pdf
28	Conference Support Award requests due in College office (AS 217) with letter of support from the Chair – Fall round (5 copies plus original) http://www.albany.edu/research/Forms/Conference.pdf
November 2009
*	Fall 2010 / Spring 2011 scheduling begins
*	Summer 2010 Section Verifications online
1	Cases for promotion with Continuing Appointment due from Department to Dean for decision by 8/31/10
1	Sabbatical reports for Spring 2009 or full academic year (Fall 08 – Spring 09) due in CAS Dean’s Office (send via e-mail to Steve Galime at sgalime@albany.edu with copy to Department Chair).
4	CAS Faculty Council Meeting, 3:30 PM – 5:00 PM, AS 122
6	Department, faculty and/or student highlights for November Senate Meeting
11	Dean’s Office closed (Veterans Day)
12	CAS Professionals meeting. 2:00PM - 3:00 PM, LSRB-1143
12	CAS Contact Secretary meeting, 10:30 AM – 11:30 AM, AS 122
16	CAS Conference Travel Award Program Applications due to Dean's Office
18	Council of Chairs’ meeting, 2:30 – 4:00 PM, LSRB 1143
26-27	Dean’s Office closed (Thanksgiving)
December 2009
2	Full CAS Faculty Meeting, 3:30 PM – 5:30 PM, UNH 110
4	Department, faculty and/or student highlights for December Senate Meeting
4	Spring 2010 Part-time Instructor Appointment Paperwork due in College Office (appointment term 01/07/10 – 05/26/10)
6	December Commencement Ceremony
7	Last day of classes
8	Reading Day
9	Council of Chairs’ meeting, 2:30 – 4:00 PM, AS 122
9-16	Final exams
15	Cases for Promotion ONLY due from Department to Dean for decision by 08/31/10
*	Close of business (CAS Office closes for the holiday recess)
January 2010
*	Start of business (CAS Office re-opens)
20	Spring 2010 classes begin
27	Council of Chairs’ meeting, 2:30 – 4:00 PM, AS122
29	Department, faculty, and/or student highlights for February Senate meeting
February 2010
*	Fall 2010 (Spring 2011) Section Verification online
3	Journal Support Award requests due to Department Chair – Spring round (original plus six copies) http://www.albany.edu/research/Forms/Journal.pdf
3	Conference Support Award requests due to Department Chair – Spring round (original plus six copies) http://www.albany.edu/research/Forms/Conference.pdf
3	CAS Faculty Council meeting, 3:30 – 5:00 PM, AS 122
5	Fall 2010 schedules completed by Departments.  No further edits in Peoplesoft.  Fall 2010 (Spring 2011) Teaching Templates (spending plan for part-time instructors) due in College Office (must match courses scheduled
12	Journal Support Award requests due in College Office, AS 217, with letter of support from the Chair – Spring round (original plus six copies) http://www.albany.edu/research/Forms/Journal.pdf
12	Conference Support Award Requests due in College Office, AS 217, with letter of support from the Chair – Spring round (original plus six copies) http://www.albany.edu/research/Forms/Conference.pdf
17	Council of Chairs’ meeting, 2:30 PM – 4:00 PM, AS 122
24	FRAP B applications due to Dean’s Office (original plus ten copies)
26	Department, faculty and/or student highlights for March Senate meeting
March 2010
*	Spring 2010 Departmental Contact Secretary meeting 2:00 PM – 3:00 PM
*	Spring 2010 Assistant to the Chair meeting 1:30 PM – 2:30 PM
*	Spring Tenure-track faculty renewals due to the Dean’s Office
1	Cases for promotion and continuing appointments and promotion only due from Departments to Dean for decision by 1/15/11
1	Date by which candidate must notify Chair and Dean of request for consideration for promotion or an early tenure decision by 8/31/11
3	CAS Faculty Council meeting, 3:30 – 5:00 PM, AS 122
8	Spring Semester Midterm Point
8	Nominations for Presidential Awards for Undergraduate Research due in College Office
10	Council of Chairs’ meeting, 2:30 PM – 4:00 PM, AS 122
10	8 week 2 Classes Begin
16	Sabbatical reports for Fall 2009 due in CAS Dean’s Office (send via email to Steve Galime at sgalime@albany.edu with copy to Department Chair).
23	Advance Registration for Summer 2010 and Fall 2010 begins
29-April 5	Spring Break
April 2010
*	Spring 2011 scheduling begins
*	Review of Departmental State Account Balances by the College
*	Departments wishing to charge current year (2009-10) funds for planned/ requested physical plant alterations or improvements to their space must submit such requests via the online work request system by 4:00 PM
*	Full-time Faculty Term Renewals due in College Office
*	Distinguished Dissertation & MFA Project Awards nominations (2009-10) are due to Greg Stevens, AS-217
*	2009-10 IFR Plans Submitted by Account Managers to College Office for Review
*	IFR Plans due (Departments should provide College office with a copy)
2	Departmental, faculty and/or student highlights for April Senate Meeting
7	Council of Chairs’ meeting, 2:30 PM – 4:00 PM, AS 122
14	CAS Faculty Council meeting, 3:30 PM – 5:00 PM, AS 122
28	Council of Chairs’ meeting, 2:30 PM – 4:00 PM, AS 122
30	Departmental, faculty and/or student highlights for May Senate Meeting
May 2010
*	Central Chill Plant start up
*	State Accounts Recharge Rollover to Next Fiscal Year
*	Power Plant Shutdown
*	CAS Ice Cream Social, 2:30 PM – 4:00 PM, Terrace Lounge
*	2010 State and IFR funded PRs for FY 2009-10 must be received in purchasing
4	Last day of classes
5	CAS Faculty Council meeting, 3:30 PM – 5:00 PM, AS 122
5	Reading Day
6-13	Final Exams
11	Paperwork for summer appointments due to CAS Dean’s Office
12	Council of Chairs’ meeting, 2:30 PM – 4:00 PM, AS 122
15	Completed assistantship appointment forms due to Dean’s Office
15-16	Commencement Weekend
June 2010
*	Last day to submit Purchase Requisitions using 2009-10 funds to purchasing
*	Online Faculty Activity Reports are due
*	Close-out of 2009-10 Fiscal Year Accounts
1	Completed tuition scholarship forms due to Dean’s Office
July 2010
1	Fall 2010 part-time instructor appointment paperwork due in College Office (Fall 2010 appointment term 08/19/10 – 01/05/11) (Spring 2011 appointment term 01/6/11 – 05/25/11)
*	Drescher leave application due to the Dean’s Office (2 copies plus original) for leave commencing Spring 2011 or Fall 2011
*	Last Day to Authorize Payment for 2009-10 Expenditures (AP-102) to Accounting Office
August 2010
*	Spring 2011 Teaching Templates (spending plans for part-time instructors) due in College Office (must match courses scheduled)
26	CAS Chairs Orientation, 8:30 AM – 4:30 PM, Alumni House