Accounting Office

Summer Office Hours (5/22/17 - 8/18/17)

8 am - 4 pm

 

News

THE OFFICE OF STATE ACCOUNTING IS NOW LOCATED AT MSC 326 (THIRD FLOOR of the Management Services Center).

ACCOUNTING, BUDGET & PURCHASING          
2016-17 YEAR END CALENDAR          

Friday, May 26, 2017 
 Last day for recharges posting against 16-17
 fiscal year.  Charges made after this date will
 post to 17-18.
 
Friday, May 26, 2017 
 State and IFR funded purchases under $25,000
 must be received by Purchasing (April 21st for over $24,999)

 
Thursday, June 1, 2017 
 Requests to access or roll PSR savings must be
 received by Budget
 
Tuesday, June 20, 2017 
 Proftech (Staples): Last day to order online with 16-17 funds
 
Friday, June 30, 2017 
 Grainger, VWR, Dupli, S&B & Science Houses: Last day to
 order online with 16-17 funds
 
Friday, June 30, 2017 
 End of 2016-17 fiscal year
 
Monday, July 3,2017 
 Beginning of 2017-18 fiscal year
 
Monday, July 3,2017  - Friday, July 7,2017 (estimate) 
 Systems will be unavailable
 
Friday, July 21, 2017 
 Last day to request PSR & TS expenditure journal transfers
 between accounts.  Requests should be sent to Budget.
 
Monday, July 31,2017 
 Last day to transfer OTPS expenditures between accounts.
 Requests should be sent to Accounting.
 
 Last day to transfer TS/OTPS allocation between accounts.
 Requests should be sent to Accounting.
 
 Accounting must receive all items (invoices and AP-102's)
 necessary to process voucher payments and guarantee
 payment out of 16-17 funds
 
Friday, August 11, 2017 
 Purchase orders against State appropriated accounts will be
 disencumbered
 
Friday, August 11, 2017 
 Purchase orders against all other funds (DIFR, IFR, SUTRA, RCF)
 will be disencumbered

Effective January 1, 2017 the new mileage rate will be 53.5 cents per mile driven.

On This Page

Non-Essential Travel to North Carolina and Mississippi

As you may have already read in the local media, in reaction to certain legislation enacted by the states of North Carolina and Mississippi, Governor Cuomo has issued Executive Orders 155 and 156 banning all non-essential travel to North Carolina and Mississippi. This travel ban applies to all travel funded by the University, state or Research Foundation, included travel funded from state IFR or Research Foundation multiple sponsor accounts or by another New York State agency. Travel through an airport located in North Carolina or Mississippi to a final destination outside of North Carolina or Mississippi is allowed so long as there is no overnight layover in North Carolina or Mississippi. However, when possible and cost effective, travelers should avoid making airline connections through a North Carolina or Mississippi airport.

In order to comply with this Executive Order, please do not schedule, make deposits, or incur any expenses related to travel to North Carolina or Mississippi at this time.

The only travel allowed to North Carolina or Mississippi is travel to enforce New York State law, meet prior contractual obligations or for the protection of public safety, welfare and security. Requests for travel exceptions under these criteria will be considered on a case by case basis. To make a travel exception request, please e-mail the following individuals with all details of the travel request, including:

  • exact destination in North Carolina or Mississippi
  • purpose of the trip
  • mode of transportation
  • length of stay in North Carolina or Mississippi
  • estimated total cost of the trip including airfare, hotel, meals and other costs
  • any costs already prepaid which cannot be refunded and the date these costs were prepaid
  • for RF funded trips, the grant number and name through which the travel would be paid, and
  • under which of the exception criteria the trip should be allowed and why:

For state funded travel please e-mail the above details to:

Kevin Wilcox
Associate Vice President and Controller
Controller’s Office kwilcox@albany.edu

For Research Foundation funded travel please e-mail the above details to:

Jerry Gauriloff
Associate Director
Office of Sponsored Program Administration jgauriloff@albany.edu

These offices will consider the travel exception request and respond within 48 hours of receiving the request.

Please share this e-mail with all individuals involved with University or Research Foundation travel at UAlbany and thank you for your immediate attention to this matter. Further updates on the status of the Executive Orders shared as they are issued.

View the complete updated Executive Orders:

Sincerely,

Kevin C. Wilcox
Associate Vice President and Controller

Paula Kaloyeros
Assistant Vice President for Sponsored Programs Administration

Canada Entry Requirements Update
Beginning on 15 March 2016, entry requirements into Canada will change. Citizens from countries other than the USA, who do not require a visa to enter Canada, will need to apply for, and receive an electronic travel authorization (ETA) prior to arrival. There is a cost of CAD $7 to register, and the ETA will be valid for 5 years, or until the expiration date of the registered passport, whichever comes first.