University at Albany
 

Procedures for Promotion and Tenure Review

Deadlines for Promotion and Continuing Appointment Requests


In all cases, whether mandatory cases, cases up for reconsideration, promotion only, early consideration for tenure, and where applicable, a new faculty appointment, the Dean must inform the Office of the Provost of the candidate's name and nature of the personnel action, before beginning the preparation of the file.  Failure to inform the Office of the Provost will jeopardize the candidate's opportunity for timely consideration. It is especially important that Chairs and Deans communicate their intention to send up a mandatory case for tenure in a timely manner: the University at Albany must comply with deadlines imposed by the SUNY System to move the case forward on mandatory cases, and the University-level review committee must have sufficient time to schedule a discussion of such cases to comply with the required deadlines. The effective date of promotions cannot precede the date of the President’s action.

Two sets of deadlines, corresponding to two possible review cycles, appear below. The particular review cycle for a faculty candidate will depend on the date of initial appointment, approved prior service (where applicable), and leave status (if applicable) during the initial years of employment. Most candidates will be in an appointment cycle that corresponds with a decision by the start of the fall semester. Candidates being considered early for tenure and promotion may be reviewed in either cycle.

Sample Timeline (2014-2015)

FOR ACTION BY THE START OF THE FALL 2015 SEMESTER

FOR DECISION BY THE START OF THE SPRING 2016 SEMESTER

 

April 15, 2014

Sept 1, 2014

Latest date by which candidate and department should begin preparing file for promotion and/or continuing appointment (i.e., finalize candidate statements and CV, identify external reviewers for solicited letters of evaluation; prepare and send requests for external letters of evaluation, begin preparing citation indices)

September 1
2014

January 15
2015

Latest date by which candidate must notify department Chair, with copy to Dean and Provost, of request for consideration for promotion or tenure.  
Note – individual schools and colleges may have earlier deadlines.

Various

Various

Individual school/college deadlines (See Appendix A)

January 15, 2015

May 1, 2015

Latest date by which cases must be forwarded to Office of the Provost by Dean for review by the Council on Promotion and Continuing Appointment (applies to mandatory cases involving continuing appointment).

February 1, 2015

September 1, 2015

Latest date by which cases must be forwarded to Office of the Provost by Dean for review by the Council on Promotion and Continuing Appointment (applies to all cases involving only promotion and for continuing appointment requests in the non-mandatory year).
Non-mandatory cases received by the Office of the Provost after the due date of February 1 will be reviewed in the following academic year.

May 1, 2015

December 1, 2015

Council on Promotion and Continuing Appointment completes review and forwards all recommendations to the Provost.

May 30, 2015

December 31, 2015

Provost completes review of cases and forwards all recommendations to the President.

By August 31, 2015

By January 31, 2016

Decision by President and notification to the candidate.

Upon President’s Approval

Upon President’s Approval

Case forwarded to Chancellor for confirmation of President’s decision (for cases involving Continuing Appointment; Promotions do not require Chancellor’s confirmation).

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