University at Albany
 

Provost’s Award for Excellence in Undergraduate Academic Advising

 

Overview

The Provost’s Award for Excellence in Undergraduate Advising is presented each year to a University at Albany employee who has demonstrated significant and meritorious achievement in advising undergraduate students. This can be demonstrated by evidence in the following areas:

  • aiding students in achieving their highest academic potential;
  • improving communication and access between students, faculty and staff;
  • developing student decision-making and problem-solving skills;
  • creating or developing advising techniques or policies to better serve our diverse student body (e.g., first-generation students, minority students, students from underserved areas, LGBT students, students with disabilities, etc.);
  • supporting students through difficult personal or academic situations;
  • assisting students with preparation for graduate study or careers after degree completion
  • helping students evaluate and enhance academic and personal strengths and weaknesses; and/or
  • developing or improving processes and systems to enhance or streamline student advising on the University at Albany campus.

Eligibility


All nominees from the Professional Faculty must meet the following requirements:

  • Must not have received either Provost’s Award for Excellence in Undergraduate Academic Advising Award within the last five full academic years;
  • Must have completed a minimum of three years of employment at the University at Albany immediately prior to the semester in which the award is to be given;
  • Must have served in an advising role for a minimum four full academic semesters;
  • Must not have more than a 50% obligation in a teaching faculty line; and
  • Must be an active employee of the University at the time of the conferral of the award (fall of the following academic year).

Professional faculty and administrators are also eligible for this award if they are involved in undergraduate academic advising, including the administration and policy development of academic advising.

All nominees from the Teaching Faculty must meet the following requirements:

  • Must not have received either Provost’s Award for Excellence in Undergraduate Academic Advising Award within the last five full academic years
  • Must be the instructor of record of undergraduate courses for four full academic semesters;
  • Must have completed a minimum of three years of employment at the University at Albany immediately prior to the semester in which the award is to be given; and
  • Must have served in an advising role for a minimum four full academic semesters;
  • Must not have more than a 50% obligation in an administrative/professional faculty line; and

Must be an active employee of the University at the time of the conferral of the award (fall of the following academic year).

Nomination Submission Process

Nominations must contain a descriptive narrative to support the evidence included in the file, and to explain how the nominee meets the award criteria. A complete nomination file includes the following:

  1. A completed Nomination Form
  2. At least four letters of support:
    1. One letter must be from the nominator (can be student, staff, or faculty)
    2. One letter must be from the nominee’s direct supervisor
      1. If the nominator is also the nominee’s direct supervisor, the second letter can either come from a colleague or a more senior administrator within the unit or division (e.g., Dean, Director, Vice President, etc.)
    3. Two to four letters must be from current or former advisees
  3. The nominee’s résumé or vita (must include advising activities and contributions)
  4. The nominee’s statement or philosophy on student advising (one page maximum)
  5. The nominee’s statement that describes the activities in advising during the academic year for which the candidate is being nominated, including supporting materials relating to the nominee’s advising activities (e.g., caseload, training and workshops, office hours, advising syllabi, etc.)

Timeline

  • June 1 – Nominations for each academic year are due by June 1.
  • July 1 – The review committee will make a recommendation to the Provost.
  • July/August – The Provost will review the nominations, consider the committee’s recommendation, and select a recipient.
  • Early Fall Semester – Award given to the recipient.

The full nomination file must be submitted electronically, in PDF format, to the Office of the Provost (provost@albany.edu) to the attention of Dr. Benjamin Weaver, Assistant Vice Provost for Academic and Faculty Affairs.

Questions about the Provost’s Award for Excellence in Undergraduate Advising can be directed to Dr. JoAnne Malatesta, Assistant Vice Provost and Director of the Advisement Services Center (jmalatesta@albany.edu).

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